Time

Management
DEFINITION
Time management is the act of
taking conscious control over
the amount of time spent on
specific activities.
You exercise time management
to increase productivity,
effectiveness and efficiency.
You practice skills and use
tools and techniques to aid
you when accomplishing tasks,
projects or are working toward
goals and deadlines.

Why Do We Need
TM?
To save time.
To reduce stress.
To increase our work output.
To have more control over our job
responsibilities.

How To Use time

Effectively
Effective planning.
Setting goals and objectives.
Setting deadlines.
Delegation of responsibilities.
Prioritizing activities as per their
importance.
Spending the right time on the right
activity.

Time
Management
Process
Cost your Time.
Making activity logs.
Goal setting.
Planning.
Prioritizing.
Scheduling.

1,Costing your
Time
Understand the true value by
calculating your cost per year
Cost per year=(salary + taxes +office
space + office equipment + profit you
generate)

2,Making Activity
Logs
Make a realistic estimate of time spend
during day on job orders.
Pinpoint the critical areas.
Finding the high yeilding time of our
day.

3,Goal Setting
Setting lifetime goals help to chart your
life course and your career path.
Breakup your lifetime goal in smaller
goals.
Make a daily To-Do list.
Revise and update your list on daily
bases and judge your performance.

4,Planning
Draw an action plan A list of things
that need to be done to achieve your
goals

5,Prioritizing
Make a To-Do List.
Consider the value of the task before to
do itIs it worth
spending your time and company
resources.
Prioritize your taskThe
most important jobs should be
completed first followed by other jobs.

Scheduling
Make a realistic estimate of how much
you can do.
Plan to make the best use of the
available time.
Reserve some contingency time to deal
with unexpected jobs.
Minimize stress by avoiding
commitment by yourself and others.

Time
Management
Matrix

How To Manage
Time
1.

Prepare yourself first,

by taking 30 minutes of
your time to fix yourself
something to eat and relax.
Assign realistic priorities to
each task.

How To Manage
Time
2.Balance your effort.

Work on small portions every

day of work that will be due
by the end of the week,
starting
with the most important
tasks first.

How To Manage
Time
3.Focus on your most

productive
time of day.
Some people work better in the
morning, and some are more
focused in the evening.

How To Manage
Time
4.Manage time in

increments.
Play a game with yourself by
competing against the clock.
Work in fifteen minute, half hour
or hour intervals followed by a
10 minutes

How To Manage
Time
5.Take a break. Clear your

mind
and refresh yourself to
refocus. Decide beforehand on
a 5, 10 or 15 minute break
and stick to that decision

How To Manage
Time
6.Keep track of your

progress.
Cross things off the list as
they are completed.

How To Manage
Time
7.Reassess the list.

Rewrite and prioritize your

list on a regular basis.

How To Manage
Time
8.Leave time for fun.

While there are times when

we just need to power
through a large project, it's
important to give yourself
time to let loose

How To Manage
Time
9.Sleep for 7-9 hours

every night. Getting the

proper amount of sleep will
help keep you alert and
energetic, able to think
clearly, and function at a
high level

Achieve your
goals
Be your own judge and your own
motivator
Make Time Management Your Tool For
Success.

TIME FOR SELF ASSESMENT