How To Guide

Workflow BCS

Lars Lobe
SAP AG

Overview
Way of working
Automatic Workflow Customizing
Type Linkage
Activation of Workflow for BCS
Role Definition

Trouble-shooting

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Automatic Workflow Customizing

Execution:

The user has to belong to user group for authorization check SUPER
(to maintain in transaction User Maintenance; tcode SU01)

Transaction SWU3

Press Perform Automatic

Workflow Customizing

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Type Linkage I
Transaction Workflow Builder Transaction code: SWDD
Workflow template WS12300025
Workflow template WS1230026

Press Basic Data

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Type Linkage II

Press these
Press
icon
this Icon

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Type Linkage III

Task is active

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Maintain Tasks I
Assigning agents to the tasks

TS12300025 FMBCS: Decision about Budget

TS12300027 FMBCS: Create a pre-posted document

TS12300029 Decision to create a new doc with ref

Use Transaction PFTC to add the correct agents.

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Maintain Task I

Press Display
Icon

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Maintain Tasks II

Choose Additional Data->Agent

assignment->Maintain

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Maintain Agents

Choose Create agent assignment

and assign all responsible users, org-units to
this task

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Role Definition Accounting III

Maintenance of role definition for

accounting in customizing for
Public Sector Management

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Role Definition Accounting IV

Five steps to create the FM-Role Definition
The document classes are predefined

BCSBU BCS

BUDGT FBS

Assignment of document category to document class is predefined

910 BCSBU

900 BUDGT

Definition of FM account assignment groups

Definition of FM amount groups

Defining the FM role definition

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Role Definition Accounting V

Definition of FM Document Classes

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Role Definition Accounting VI

Assign FM Document Category to the Document Class

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Role Definition Accounting VII

Assign Groups for FM roles

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Role Definition Accounting VIII

Definition of FM amount groups

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Role Definition Accounting VX

Defining the FM role definition

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Role Definition Accounting X

Assigning an org unit, a job or a position to the FM account

assignments

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Result I
After doing all these settings and creating preposted documents,
items should appear in the workflow inbox.

Transaction Business Workflow; tcode SBWP

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Trouble Shooting I
Events

Check, whether events are created correctly and an receiver was

maintained correctly in the type linkage

Switch the event trace on/off: tcode SWELS

Display the event trace: tcode SWEL

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Trouble Shooting II
Workflow Log

Displaying the workflow log to analyse other workflow errors:

Transaction Work Item Selection; tcode SWI1

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