ISO 14001 Environmental

Management System
Requirements

EMS Environmental Benefits

That part of the overall management

system which includes:
organisational structure,
planning activities,
responsibilities, practices,
procedures, processes & resources

for developing, implementing, achieving,

reviewing & maintaining the environmental
policy

How to establish an EMS?

Obtain
ObtainCommitment
Commitment
Appoint
AppointManagement
ManagementRepresentatives
Representatives

Understand
Understandthe
theCurrent
CurrentEnvironmental
EnvironmentalPosition
Position
Gap
GapAnalysis
Analysis
Aspects
AspectsIdentification
Identification
GET STARTED

1.1.Environmental
EnvironmentalPolicy
Policy

Planning
Planning

17.
17.Management
Managementreview
review

2. Environmental aspects
2. Environmental aspects
3.3.Legal
Legal&&other
otherrequirements
requirements
4.4.Objectives
&
Objectives &targets
targets
5.5.Environmental
Environmentalmanagement
managementprogramme(s)
programme(s)

Implementation
Implementation&&operation
operation

Checking
Checking&&corrective
correctiveaction
action

13.
13.Monitoring
Monitoring&&measurement
measurement
14.
14.Non-conformance
Non-conformance&&corrective
corrective&&preventive
preventiveaction
action
15.
Records
15. Records
16. Environmental management system audit
16. Environmental management system audit

6.6.Structure
Structure&&responsibility
responsibility
7.7.Training,
Training,awareness
awareness&&competence
competence
8.8.Communication
Communication
9. Environmental management system documentation
9. Environmental management system documentation
10.
10.Document
Documentcontrol
control
11.
Operational
control
11. Operational control
12.
12.Emergency
Emergencypreparedness
preparedness&&response
response

Environment
surroundings in which an
organisation operates including
air
water
land
natural resources
flora
fauna
humans and their interrelation

establish & maintain an EMS according

to ISO 14001 Requirements

Environmental Policy
Statement by the organisation of
its intentions & principles in
relation to its overall
environmental performance which
provides a framework for action &
for the setting of its
environmental objectives &
targets

appropriate to the nature, scale &

environmental impacts of its activities
continual improvement
compliance with environmental
legislation
framework for objectives & targets
documented
publicly available
(SEE EXAMPLE 1)

Environmental aspects
element of an organisation's
activities, products or services that
can interact with the environment
Environmental impacts
any change to the environment,
whether adverse or beneficial, wholly
or partially resulting from an
organisation's activities, products or
services

4.3.1 Environmental aspects

establish & maintain procedures to
identify the environmental aspects of
its activities, products or services that
it can control
ensure that all aspects related to
significant impacts are considered in
setting its environmental objectives
keep them up-to-date
(SEE EXAMPLE 2)

Activity

Aspects

Impacts

Use
of
computer

Consumption
of
electricity

Depletion
of
energy
resources

Activity

Aspects

Impacts

Making
Report

Consumption
of
paper

Depletion
of
natural
resources

Activitity

Aspects

Impacts

Delivery
of goods
by
suppliers

Use &
disposal of
packing
materials

Create
unlimited
solid waste

A significant environmental aspect is

an environmental aspect that has or
can have a significant environmental
impact.

Suppliers
Company
Activities
Products
Services
Clients

Environment
A
S
P
E
C
T
S

I
M
P
A
C
T
S

Identify all
Environmental
Aspects & Impacts

Evaluate for its

Significance
Significance Criteria

Minor Aspects

Keeping Records

Significant Aspect

Operational
Control

Objectives &
Target Setting

(CONTROL)

(IMPROVE)

4.3.2 Legal & other requirements

establish & maintain a procedure to
identify & access to legal & other
requirements to which the
organisation subscribes
applicable to the environmental
aspects of its activities, products or
services.
(SEE EXAMPLE 3)

4.3.2 Legal & other requirements

Water Pollution
Control
Air Pollution
Control
Waste Disposal

Water Pollution Control Ordinance

Sewage Services Ordinance
Air Pollution Control Ordinance
Ozone Layer Protection Ordinance
Road Traffic Ordinance
Waste Disposal Ordinance

Noise Control

Noise Control Ordinance

Dangerous
Goods
Radioactive
Materials
Public Health &
Munical Service

Dangerous Goods Ordinance

Radiation Ordinance
Public Health & Municipal Service
Ordinance

Objectives

Overall
environmental
goal arising from
environmental
policy

Targets

Detailed
performance
requirement
quantified where
practicable
set in order to
achieve objectives

4.3.3 Objectives & Targets

establish & maintain documented
environmental objectives & targets at
each function & level within the
organisation
consider the legal & other
requirements, significant
environmental aspects, technological
options
consistent with the environmental
policy, including the commitment to
prevention of pollution.

4.3.4 Environmental management

programme(s)
establish & maintain programmes for
achieving its objectives & target
include designation of responsibility at
each relevant function & level
means & time-frame
(SEE EXAMPLE 4)

4.4.1 Structure & responsibility

Roles, responsibility & authorities
shall be defined, documented &
communicated
Provides resources essential to the
implementation & control of the EMS
Specialised skills
technology
financial resources

4.4.1 Structure & responsibility

Appoint management representatives
who shall have defined roles,
responsibilities & authority for :
ensure that EMS requirements are
established, implemented & maintained
according to ISO 14001
reporting on the performance of the EMS to
top management

4.4.2 Training, awareness &

competence
identify training needs
establish & maintain procedures
to makes its staff:
aware of the importance of conformance
with EMS requirement
sign. Environmental impacts of their work
their roles & responsibility

staff whose work may create sign.

Environmental impact shall be
competent & received appropriate
training.

4.4.3 Communication
Establish & maintain procedures for:

internal communication
receiving, documenting & responding
to relevant communication from
external interested parties.
External communication on its sign.
Environmental aspects & record its
decision
(SEE EXAMPLE 5)

4.4.4 Environmental management

system documentation
shall establish & maintain information
in paper or electronic form
describe the core elements of the
management system
provide direction to related documentation
(SEE EXAMPLE 6 & 7)

4.4.4 Environmental management

system documentation

Environmental Policy
1
2
3
4

Environmental Management Guide

Hotel Environmental Procedures

Operational Control
Procedures
Environmental
Records

4.4.5 Document control

establish & maintain procedures for
controlling all documents
can be located
periodically reviewed & revise
current version are readily available at all

location
obsolete documents are promptly removed

4.4.6 Operational control

identify those activities that associated
with significant environmental aspects
& control them :
documented procedures
stipulating operating criteria in procedures
communicate relevant procedures &
requirements to suppliers & contractors
(SEE EXAMPLE 8)

4.4.7 Emergency preparedness &

response
establish & maintain procedures for
potential accidents & emergency
situation
preventing & mitigating environmental
impacts
review
revise
test

4.5.1 Monitoring & measurement

establish & maintain documented
procedures to monitor & measure the
activities with sign. Environmental
impact
recording of information to track
performance
operational controls
environmental objectives & targets
compliance with environmental legislation

4.5.2 Nonconformance & corrective &

preventive action
handle & investigate nonconformance
take action to mitigate any impacts
initiate corrective & preventive action

record any changes in documented

procedures
(SEE EXAMPLE 9)

4.5.3 Records
establish & maintain procedures for
identification, maintenance &
disposition of environmental records.
appropriate to the system &
organisation
demonstrate conformance to the
EMS standard
training records
results of audits & reviews

4.5.4 EMS audit

shall have procedures for periodic EMS
audits to determine if EMS:

conforms to planned arrangement

properly implemented & maintained

provide audit results to management

4.5.4 EMS audit

Audit programme shall be based on
potential environmental impact of activity
results of previous audits

Audit procedures cover:

audit scope, frequency & methodologies
responsibilities & requirements for
conducting audits & reporting results

Management shall review the EMS

to ensure its
continuing suitability
adequacy & effectiveness

Review shall be documented

Based on EMS audit results, changing

circumstances & commitment to
continual improvement.

Management review shall address

possible need for changes to policy, objectives

& other elements of EMS

Fully-utilise resources & reduce

utility cost
fully-utilise natural resources
reduce energy consumption

Creditability for loans & insurance

Hotel with lower environmental risks can

obtain project financing more easily, at
more favourable conditions, & insurance at
lower cost.

Compliance to Environmental
Legislation

manage environmental aspects effectively

can reduce legal liability to prosecution

Prevent accidents
identify potential for & respond to
accidents & emergency situation.
Preventing & mitigating the environmental
impacts that may be associated with them
reduce loss or damage in case of accident

Meet guest expectation

As increase in public awareness on

Environmental protection, guests who are
environmental conscious will be more likely
to choose & patronise the hotel with sound
environmental performance.

EMS helps to heighten guest awareness of

the hotels management skills & serve as a
basis for quality service.

Enhance public image

Hotel can distinguish themselves from
others by showing their guests that their
products & services are provided in an
environmental friendly manner.
A hotel who can exert sound
environmental concern can build up a
green image & establish a good
reputation to the public.