PERMIT TO

WORK

MAIN PAGE PERMIT

Definition
Permit : an authorising
document
approved by management,
describing the work to be carried
on
identifying the potential hazards
or interacting activities that can
take place
specifying the requirement,
precautions requested to work in
safe condition

Purpose
To ensure:
All work activities, the hazards involved and
precautions to be taken are defined prior to the
execution of the work.
All activities are coordinated to provide a safe
working environment for all personnel while
working at the site.

THE WORK PERMIT PROCEDURE

COVERS ALL WORK EXCEPT:

Some routine works tasks,which do not create any

potential hazard to personnel,equipment or the
site,will not require a permit.
Such tasks are covered by detailed operating
procedures and implemented with the MTS
form(Maintenance Task Sheet).
These detailed procedures have formal approval
from Site Production Manager.

Written-Legal Document
Defining a Safe System of Work.

Remember :
This is a legal document.
When you sign it,
you will be held responsible
if something goes wrong

TYPE OF PERMIT TO WORK

THERE ARE TWO MAIN TYPE OF PERMIT,BUT ONE LAYOUT

COLD WORK PERMIT

HOT WORK PERMIT
(Coloring the top box partially (of each page) in red
color will identify a hot work permit.
Coloring the top box (of each page) completely in
red color and writing HOT WORK NAKED
FLAME will identify a hot work naked flame
permit.)

Signed by Responsible Personnel

Discipline Initiator

The Discipline
supervisor as work
Authority Initiates the
permit document

Signed by Responsible Personnel

Installation Authority
Area Authority

Gas tester if necessary

Task Performer
Senior Operator
Area Authority

Request:
- A work permit will be initiated by the maintenance supervisor based
on the work order received from methods.
- According the job scope he has to define:
The requested: equipment,WO number,estimated time ,required
working hours,work description,Nbr. of workers

 Preparation:
- After the completion of the request
the maintenance supervisor completes
the preparation.
- According the job scope he declares:
- Which tools he will use to perform
the work and
if there is a vehicle required inside
the unit.
- He will prepare and attach
the required complementary permits.
- He indicates the hazardous
circumstances
and gives extra information if
required.
- If a hot permit is required he will
highlight the top box in red on all
pages.
- He declares the safety precautions
that will be taken on site by the task
supervisor during the works.
-He signs the first part of the
WORK PERMIT.

Status Approval:
- The installation authority has
to define the required equipment
status.
- He also checks if there are any
Fire & Gas or ESD systems that
have to be inhibit according the
work description.
- He has to specify which gas tests
are required.
- He double checks if the hazard
identification indicated by the
permit initiator is satisfactory.
- He double checks if the safety
precautions indicated by the
permit initiator are satisfactory.
- He signs the status approval.

Status Approval:
- The area authority has to declare that the equipment status is as required.
- He also puts the required Fire & Gas or ESD inhibits in place.
- He completes and signs the attached complementary permits
- He signs the status approval.

 On Site Validation:
- The task supervisor acknowledges that the work will be carried out
according the defined work description
using the described tools and safety precautions.
- He validates the permit.

 On Site Validation:
- The Senior operator on site arranges the specified Gas test (Taken by certified person).
- He acknowledges that the required precautions and equipment status has been implemented
including gas tests and start/stop tests for electrical isolation.
- He informs the area authority that the work starts.
- He validates the permit (may require Area Authority signature on site also, depending the
permit level)

 Work Permit Closure:

- When the work is finished or suspended the task supervisor declares the status of
the work.
- He marks up if all personnel has left the working zone.
- He declares the status of the equipment and signs of the permit.
- The Senior operator Removes the safety precautions with Area Authority approval
- He restores the status of the equipment with Area Authority approval
- He checks the house keeping and signs of the permit.
- The task supervisor transfers the permit to the Area Senior Operator or area
authority
- The area authority removes the inhibits and closes the permit.

Validity
Hot Work and Cold Work Main Permits,Naked Flame,
same document,same validity period.

7 DAYS OR 14 SHIFTS
MAXIMUM !

Limitation
Validation of HOT WORK NAKED FLAME is
limited to one per fire zone.

No Hot Work Naked Flame During night

shift

Example of COLD WORK

Pressure testing of plant and equipment
Disconnection or opening up of any closed pipeline or vessel
Chemical cleaning
Handling of hazardous substances, e.g. toxic / corrosive chemicals,
asbestos, etc
Spraying of paint and Brush Painting
Heavy lifts,e.g. over Wellhead

Examples of HOT WORK

Electrical welding
Flame cutting
On site performance of a non explosion proof electrical
task for example the usage of a Avometer,Megger
Tool,etc..
Usage of a non intrinsically safe tool:(electrical power Drill)
Grinding

To all Task Supervisors:

When you send someone to the Permit Office to have a permit signed,
please ensure:
They understand what the permit is requesting. The Permit Authority
may have questions about the job description or location.
They understand and English.
Please print clearly all information on job description, location and
equipment requirements If the writing is not clear, the permit will be
rejected and you have to start all over again

TIMETABLE
New permit applications have to be at the Maintenance
daily meeting on the day before work is required to start.
At 06:00 the following day your permit shall be ready for
collection from the Permit Office.
If a permit requires revalidation for night shift
working then it must be at the Permit Office by 18:30
Dayshift permits must be at the Permit Office by 18:00 or
they shall not be revalidated for the following day.

Existing system versus new

system

Existing system

New system

INITIATOR

INITIATOR

SAFETY
INSTALLATION
AUTHORITY

Paper
Exercise

AREA AUTHORITY

PERMIT
CONTROLLER
VALIDATION
CANCELLATION

INSTALLATION
AUTHORITY
AREA AUTHORITY

On
Site

VALIDATION
CANCELLATION

Unit

Installation Authorities

Area Authorities

Hot Naked Flame

Process
Utility

All Units

TSP Head of Plant

SPGC Head of Plant

SPGC Shift Superintendent A.

Process Systems

All Units

SPGC Process Day Supervisor

Plus:
H. Chabook
A. Ehsaninejad

Process Shift Supervisors

SPGC Utility Day Supervisor

Utility Shift supervisors

Utilities Systems
Offsite

All Units

PCS-F&G-ESD-HVAC
SPGC Shift Superintendent A.

PCS-F&G-ESD-HVAC
SPGC Shift Superintendent A.
Fire Water
Network

All Units

Head of Fire Fighting

deputy

or

Head of FiFi deputy or FiFi

officer
For acknowledgement
SPGC Shift Superintendent A.

Sub Stations
Power
distribution

All SS

Head of Electrical Maintenance

Instrument
Technical Room

All ITR

Head of Instrument Maintenance

PDCS / UPS
SPGC/TSP Head of Plant
HV
TSP Shift Superintendent
SPGC Shift Superintendent A.
LV
Shift Supervisors
SPGC Shift Superintendent A.

To All Area Authorities

When you sign for the equipment status approval,you are
signing that the requirements
to carry out work safely have been done. If you have not
physically checked these requirements, DO NOT SIGN !
If someone has an accident due to improper compliance with
requirements, YOU will be held responsible. This could mean
criminal charges are filed against you.
Do not sign as the Installation Authority unless you have
written permission / instruction to do so.

DISTRIBUTION

Task supervisor keeps White (Top) Copy of main permit plusTop page
of all complementary and lists (Isolations)
The plant operator retains the yellow copy of the permit,and any
associated Supplementary permits and files in portable cabin on site
The Area Authority retains the pink copy of all permits and
complementary in a prominent place in the permit office or CCR
Permit office will keep all blue copies
The Electrician will keep blue copy of all complementary electrical isolation

Complementary
Permits
Depending
Depending on
on the
the nature
nature of
of the
the work
work aa complementary
complementary
permit
permit might
might be
be required.
required.
This
This complementary
complementary isis not
not aa permit
permit but
but becomes
becomes part
part
of
of the
the main
main permit
permit

RADIOGRAPHY

This Complementary
permit is required for any
work entailing the use of
radioactive source.

EXCAVATION
To all those directly in
charge:

Be sure that no under

ground network can be
damaged.

CONFINED SPACE
ENTRY

Confined Space Entry

Complementary permits
are valid for the time
period specified in the
Main Permit,
ONE ENTRY ONLY

SANCTION FOR
TEST
SOUTH PARS

SPGC -TOTAL

Permit No.

Complementary Sanction For Test Permit

Work Permit No .:
Continuation Permit No .:
Tag No . :
Signature :
Date :

1.INITIATOR

Equipment :
Nature of Test (s) :
Requested by
Name :
Dept :
2.DISCIPLINE(S) INVOLVED

SAEP writes down,after check on site,any other PTW (S) that have Electrical or Instrumental isolation(s) common with the
initiator PTW subject to SANCTION FOR TEST.

PTW number
Discipline
SAEP :

Signature:

Date:

Senior Operator writes down,after check on site,any other PTW (S) that have Process or Mechanical isolations tag(s) common
with the initiator PTW subject to SANCTION FOR TEST.

PTW number
Discipline
Senior Operator :

Signature:

Date:

3.APPROVAL INVOLVED TASK SUPERVISORS

I hereby declare that I approve any removal of isolation
(s) of mentioned PTW to allow SANCTION FOR TEST of equipment
mentioned in initiator box1. I know that my PTW will be suspended for the duration of the SANCTION FOR TEST.

PTW
Discipline
Name:
Signature
4.AUTHORISATION
I hereby authorise removal/change of isolations to allow SANCTION FOR TEST for in box1 described equipment. I declare that all
involved suspended permits are attached to the initiator PTW and remain attached till after cancellation of SANCTION FOR TEST permit
.

Area Authority :

Signature:

Date/Time :

5.DECLARATION
I hereby declare that for the equipment subject to this SANCTION FOR TEST all necessary de-isolations are done for my discipline.

Discipline
Title :
Name:
Signed:
Date/Time :

Electrical
SAEP

Instruments
Production
System
SAEP
Sen.Operator Syst. Supv.

Other

6.RESULT SANCTION FOR TEST

The SANCTION FOR TEST as detailed in box 1 above is :

Completed and this Sanction For Test permit may be cancelled, all isolations on PTW'S as described
in box 1 & 3 have to be reinstated to their original isolation(s).

Task Supervisor :

Signature:

Date/Time :

7.CLEARANCE
I hereby declare that all changed isolations for my discipline , to have allowed this SANCTION FOR TEST are reinstated
to their original isolation(s).

Discipline
Title :
Name:
Signed:
Date/Time :

Electrical
SAEP

Instruments
Production
System
SAEP
Sen.Operator Syst. Supv.

8.CANCELLATION
I hereby declare that this SANCTION FOR TEST has been cancelled.

Area Authority :

Signature:

Date:

Other

This is required to test

individual or multi-discipline
items of equipment. it allows
for temporary removal and the
provision of temporary action
to override or remove
equipment to carry out such
tests.

DIVING

This complementary
permit required to
work on any
underwater equipment

Aside from the ability to easily

convert between
different levels of voltage and current in AC and DC circuits,
transformers also provide an
extremely useful feature called isolation,
which is the ability to
couple one circuit to another
without the use of direct wire connections.

SOUTH PARS

SPGC -TOTAL

Permit No.

Complementary Electrical Isolation Permit

Work Permit No .:
Continuation Permit No .:
Tag No . :

INITIATOR

Equipment to be isolate :
Nature of work :
Requested by

Name :
Dept :

STATUS REQUIREMENTS

Electrical Isolation

Signature :
Date :
The "Required Status" isolation of the above mentioned electrical equipment has to be
defined, completed and signed by Senior Authorised Electrical Person .
** The "applied status " has to be completed after " AUTHORISATION FOR ISOLATION "
and during "STATUS DECLARATION "

Equipment TAG No . :

Description :

Type of Isolation required : NORMAL

OWN

HV
LV

Own isolation not allowed

Status
Required

Yes

High or low voltage electrical

isolations are normally valid for the
duration of the related main permit.
when the isolation is required for a
longer duration than the main
permit , the electrical
complementary permit will remain
valid. under this circumstances, the
permits may be logged as a long
term isolation

Status

Applied **

No

Required

Yes

Yes

Breaker Switched Off

Racking Out / Down Breaker
Shutters Locked
Switching Main Isolator to Off
Locked Off C .B / Isolator
Removal of Main Fuses
No Voltage Checking
Eathing at Cubicle

Applied **

No

Yes

Removal of Control Fuses

Padlock (s) applied
Warning notice posted on all cubicles

Lock Off Extinguishant system

Heater Isolation
Motor Disconnected
... .
* Additional earthing

* Earthing Position (s) and No (s) etc.

* Details :
SAEP Name :

Signature:

AUTHORISATION FOR ISOLATION

Date:

I hereby authorise isolation of above mentioned electrical equipment in accordance

with the above mentioned "Required Status" .

Area Authority :
STATUS DECLARATION

Signature:

Date:

I hereby declare that isolation of the equipment mentioned in INITIATOR box

Tag No _____________ has been checked and isolated according the SAEP "Required Status". The "Status Applied "
columns of the "Status Required /Applied" boxes have been filled in .

Electrical

Instrument

Padlock (s)
Number
Location

Telecom

Name:
Authority Level :
Signature :
Date :
COMPLETION OF WORK

I hereby declare that the work carried out under this permit has been COMPLETED

SUSPENDED (strikeout) and that all persons under my charge have been withdrawn and instructed that it is no
longer safe to work on the plant specified above and that all equipment and tools have been removed .

Reason of suspension :
The equipment can be energised : Yes / No (strikeout)
Task Supervisor Name :
ELECTRICAL DE -ISOLATION

Signature :

Date/Time :

I hereby declare that the above isolations have been removed and that the permit

has been cancelled .

AUTHORITY PERSON LEVEL :

Name :

SAEP

AEP

Signature :

CEP
Date/Time:

Radiography, Excavation, Electrical

Works Complementary Permits
Can Be Extended As for Cold Work
Permits, and Are Valid for a
Maximum of
Seven Days or 14 Shifts.

Definition
Isolation Certificate:
Combines in one document record of all
isolation required for a task to be carried out
safely. The control and use of isolation
certificate are described in `the permit to work
procedure.

ISOLATION CERTIFICATE

Are Valid as far as the

isolation is implemented
without limit of duration.

ISOLATION CERTIFICATE

Certificates are Not

Permits!!
They are Added to Permit
to Confirm Isolation
status of an Equipment

NOTE: BLIND INSTALLED/REMOVED ARE TO BE CONFIRMED/SIGNED BY PRODUCTION PERSONNEL

FOR CLARITY,USE S No. FOR SPADE AND V No. FOR CLOSED VALVE
ISOLATION DETAILS
MAIN PTW NUMBER:

PROCESS ISOLATION

TAG NUMBER(IF APPLICABLE)

AREA/UNIT:

ASSOCIATED PERMITS:
REASON FOR ISOLATION:

CLOSED/DISCONNECTED
No

V1
V2
V3
V4
V5
V6
V7
V8
V9
V10
V11
V12
V13
V14
V15
V16
V17
V18
V19
V20

SIZE

P&ID NUMBER

LOCATION/LINE NUMBER

ISOLATION TAG
Valve No.
Description
Valve Open
Closed
(Tick as applicable)
Permit No.
Name
Signed
Date

DATE

NAME

SIGNATURE

OPENED/CONNECTED
DATE

NAME

Area authority is responsible for the

correct completion and tagging of the
Mechanical /Process isolation

SIGNATURE

NOTE: BLIND INSTALLED/REMOVED ARE TO BE CONFIRMED/SIGNED BY PRODUCTION PERSONNEL

FOR CLARITY,USE S No. FOR SPADE AND V No. FOR CLOSED VALVE
ISOLATION DETAILS
MAIN PTW NUMBER:

MECHANICAL ISOLATION

TAG NUMBER(IF APPLICABLE)

AREA/UNIT:

REASON FOR ISOLATION:

SPADE/BLIND INSTALLED
No

S1
S2
S3
S4
S5
S6
S7
S8
S9
S10
S11
S12
S13
S14
S15
S16
S17
S18
S19
S20

SIZE

P&ID NUMBER

LOCATION/LINE NUMBER

DATE

NAME

SIGNATURE

SPADE/BLIND REMOVED
DATE

NAME

SIGNATURE

Area authority is responsible for the

correct completion and tagging of the
Mechanical /Process isolation

WORK PERMIT (flow chart)

Request:
- Installation.
- Work description.
Preparation:
-Tools.
-Required complementary permits.
-Hazard identification.
-Safety precautions.
-Initiator.
Status Approval:
-Required equipment status.
-Fire & Gas system requirements.
-Gas test requirements.

Inititiation of
Work Permit
Maintenance supervisor
Required Status
Definition
Installation Authorty
Equipment Status
Declaration
Area Authority
On Site
Validation
Task Supervisor
SR Operator+Area Authority

On Site Validation:
-Gas test.
-Validation.
Work Permit Closure:
-Status definition.

Work Permit
Closure
Task Supervisor
SR Operator
Area Authority

Maintenance
Task
Task Supervisor