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Contents:
Payroll Overview
Calculation of Wage Elements
Storing Master Data using exact Dates
Payroll Run
Posting to Accounting
SAP AG 1999
Introduction
to Payroll:
Objectives
Time Management:
Unit Unit
Objectives
components of payroll
Give examples of an employee's payments and
deductions
Explain why the R/3 System is able to perform
retroactive accounting
AG 1999
1999
SAP AG
Payroll Administrator
Simulates payroll
individual employees
AG 1999
1999
SAP AG
Payroll
Master data
Time data
C
CE
Payroll
Posting to
Accounting
SAP AG 1999
Remuneration
statements
Payments to various
payees
Payroll
CE
Calculation of
wage elements
AG 1999
1999
SAP AG
Statutory and
voluntary
deductions
Remuneration
Basic pay
Gratuities
Sickness
Nightwork
bonuses
Wage elements
Bonuses
Overtime
AG 1999
1999
SAP AG
Leave
Tax
Unemployment
insurance
Wage elements
Loans
Pension
insurance
Check
xxxxxxx xxxx
AG 1999
1999
SAP AG
Payment of
remuneration
Hiring
Pay scale
reassignment
Transfer
5/1/00
AG 1999
1999
SAP AG
7/1/00
Promotion
Promotion
8/1/00
7/1/01
11/01/01
Retroactive Accounting
Payroll for
period 06
is complete
Payroll past
Period 03
Period 04
Period 05
C
CE
Period 06
Period 07
Changes
to
HR master data
AG 1999
1999
SAP AG
Payroll Prerequisites
Master and
time data
Prerequisites
Activities
Work schedules
work schedules
Make copies of model wage types in
wage type catalog to create customer
wage types in customer name range
Use personnel actions to enter
Administration
Subsequent
activities
Usually set up by FI
house banks
Cost centers
Remuneration statements
...
...
AG 1999
1999
SAP AG
organizational units
...
Increase in
payments
(3)
Deviations from the
work schedule
AG 1999
1999
SAP AG
Rehiring
Employee
(1)
Hiring
(2)
Organizational
reassignment
Additional
date types
Which payroll year,
start, end of periods
Are assigned to
the payroll area
Period
parameters
and
and
Date
modifier
date
modifier
Payroll
periods
Calendar for
cumulations
For every
payroll area there
exists a
control record
AG 1999
1999
SAP AG
Cumulation of wage
types for report purposes
Existing BC Sets
Edit
Goto
Information
Utilities
Standard Settings
Change Log
System
Payroll
Payroll: International
Environment
Payroll Organization
Define Period Parameters
Define Date Modifiers
Check Payroll Area
Generate Payroll Periods
Generate Calendar for Cumulations
AG 1999
1999
SAP AG
Help
Payroll Areas
Payroll area xx
Payroll area yy
1.1
5.1
1.2
AG 1999
1999
SAP AG
12.1
Payroll Periods
Payroll period
01
Payroll period
02
02/01
01/01
Payroll period
03
Payroll period
04
02/28
01/31
04/01
03/01
04/30
.....
03/31
Payroll
period
01
Payroll
period
02
01/05
12/29
01/04
AG 1999
1999
SAP AG
Payroll
period
03
01/11
Payroll
period
04
01/19
01/12
01/18
Payroll
period
05
01/25
Payroll
period
06
02/02
01/26
02/01
02/08
.....
01
Date modifier
Start date
01.01.2001
End year
2002
0101
Payday rule
Number of days
Determine period number
Carry out table change
AG 1999
1999
SAP AG
Payroll areas
XX monthly
International
Payroll
Payroll status
Simulation
Release payroll
Start payroll
Check result
Corrections
Exit Payroll
Coordinates the
different stages
of payroll
AG 1999
1999
SAP AG
Edit
Goto
Utilities
System
Help
Payroll/retroactive accounting
Accounted to
Earliest MD change
MD change bonus
Payroll correction
AG 1999
1999
SAP AG
To perform retroactive
accounting in
connection with
bonus accounting
The program
recognizes
whether and
when payroll
must be
repeated to take
master data
changes
into account
I.
Employee hiring
date
Employee hiring
date
II.
Earliest retroactive
accounting period
- control record
Retroactive accounting
possible until
this date
Earliest personal retroactive
accounting data in infotype 0003
III.
Employee hiring
date
AG 1999
1999
SAP AG
Functions in menu
Start payroll
Release for payroll
YES
NO
Exit Payroll
Corrections
End of payroll
Subsequent activities in
payroll
AG 1999
1999
SAP AG
Payroll Simulation
Human Resources
Payroll
International
Payroll
Simulation
Release payroll
Start payroll
Check result
Corrections
AG 1999
1999
SAP AG
Check result
Corrections
Yes
AG 1999
1999
SAP AG
No
Cancel
International
Payroll
Simulation
Release payroll
Start payroll
Payroll Driver
Check result
Corrections
Selections from
Search helps
Payroll period
Payroll area
Current period
Other period
XX
Selection
Personnel number
Payroll area
AG 1999
1999
SAP AG
XX
X000
01.01.1999
Log
Display log
Also display time data processing log
Display variant for log
AG 1999
1999
SAP AG
Important to force
retroactive
accounting.
Payroll Log
Basic
Basic data
data
(non-specific)
(non-specific)
General data
Payroll period
Selection
General program control
Procedure
Procedure for
for
successful
successful
personnel
personnel numbers
numbers
AG 1999
1999
SAP AG
Procedure for
rejected
personnel numbers
...
Personnel numbers rejected
12356
James Bond
AG 1999
1999
SAP AG
Matchcode W
Control record
Personnel numbers with
errors
Payroll Correction
AG 1999
1999
SAP AG
Payroll correction
International
Payroll
Simulation
Release payroll
Start payroll
Check result
Present
locked
The
Corrections
Exit payroll
Check
Payroll log
General data
Payroll period
Selection
General program control
Successful personnel numbers
00012356
James Bond
02356748
Harald Batman
05/2001 (01.05.2001 - 31.05.2001)
Personnel numbers rejected
00012342
John Little
R
Messages
Statistics
AG 1999
1999
SAP AG
1.
Payroll
Simulation
Release payroll
Start payroll
Check result
Corrections
2.
3.
Payroll
Simulation
Release payroll
Start payroll
Check result
Corrections
AG 1999
1999
SAP AG
Exit Payroll
Do you wish to exit payroll
for payroll area XX ?
Yes
AG 1999
1999
SAP AG
No
Cancel
Technical view
Payroll results
(H99_Display_Payresult)
Employee view
Remuneration statement
(RPCEDTx0)
Department view
Payroll account
(RPCKTOx0)
Payroll journal
(RPCLJNx0)
Wage type statement
WT distribution
Wage type reporter
Payroll results
evaluation
AG 1999
1999
SAP AG
Remuneration Statement
International
Payroll
Simulation
Remuneration Statements
Release Payroll
Start Payroll
Further selections
Search helps
Check Result
Payroll period
Corrections
Payroll area
Current period
Other period
Exit Payroll
Remun. Statement
Selection
Personnel number
Payroll area
Payroll
Payroll
form
form
AG 1999
1999
SAP AG
Sort
4711
Payroll area
Country grouping
Wage type
Payroll results
Evaluations
AG 1999
1999
SAP AG
James Bond
XX
99
0010
Infotype Definition
4711
Payroll area
Country grouping
Wage type
AG 1999
1999
SAP AG
James Bond
XX
99
0010
Ad Hoc Query
Org. Assignment
Field selection
Birth
certificate
Selection result
Output
Save
List
AG 1999
1999
SAP AG
Components Involved
G/L accounts
SD
MM
PP
Core R/3
QM
PM
HR
HR
HR
Wage types
AG 1999
1999
SAP AG
AM
PS
WF
IS
Payroll
HR
External accounting
Internal accounting
AG 1999
1999
SAP AG
FI
CO
Assignments
Org. Assignment
Payments
Basic Pay
Company code
Business area
Cost center
Infotype 0001
Cost
Distribution
Infotype 0027
AG 1999
1999
SAP AG
Infotype 0008
Recurring
Payments and
Deductions
Infotype 0014
Additional Payments
EE Remuneration
Information
Infotype 2010
Additional
Payments
Infotype 0015
Expenses
Expenses
MA10
MA10 Standard salary
3000
/559
/559
Transfer
2600
MA20
MA20 Bonus
300
/260
/260
Tax
350
MM00
MM00 Overtime
200
/261
/261
EE SI contrib.
550
550
/3..
/3..
ER SI contrib.
550
/3..
/3..
Payables
Payables
ER SI contrib.
Posting Environment
AG 1999
1999
SAP AG
Posting Process
Create documents
Check documents
Delete documents or post additional employees, if required
Release documents
Double-click a line to view background information, if required
Post documents
Check completeness
AG 1999
1999
SAP AG
International
Subsequent Activities
Posting to Accounting
Create Posting Run
Run
Status
Payroll
result
Payroll
documents
RPCIPE00
Status
Selection
Index
AG 1999
1999
SAP AG
Edit
Goto
System
Help
Selections from
Payroll period
Payroll area
Current period
XX
01.08.2001
08
2001
to
Other period
Selection
Personnel number
Payroll area
to
XX
to
Run attributes
Type of document creation
31.08.2001
Certain information is
required for the creation of
the documents
Display log
AG 1999
1999
SAP AG
SAP
Edit
Goto
Line no.
Utilities
Sub-tree
System
Help
Document Overview
Log
19070000
Susi Schmitt
19070001
19070002
Verena Vogel
19070003
Ben Bach
19070004
Jerry Bacon
19070005
Jo Walden
19070006
Steven Wagner
19070007
Tim Falk
19070008
Ron Fernando
Statistics
Posting run no. (PP)
Type of document creation
AG 1999
1999
SAP AG
Correct
RPCIPE00
Log
RPCIPA00
Document Overview
AG 1999
1999
SAP AG
RPCIPS00
RPCIPD00
Edit
Goto
Settings
System
Help
Type Description
Run number
PP
Run information
Sim Status
User name
Created on
Time
HUBER
22.08.2001 12:47:59
Payroll Posting
0000000505
PArea XX/08/2001
Documents created
AG 1999
1999
SAP AG
Document Overview
Display Posting Runs
List
Edit
Goto
Settings
System
Help
Type Description
Run number
PP
Run information
Sim Status
PArea XX/08/2001
Documents created
Time
HUBER
22.08.2001
12:47:59
Goto
Settings
System
Help
Document
CoCd
Post.date
Doc. date
0000000684
0000000685
0001
0001
26.08.2001
26.08.2001
22.08.2001
22.08.2001
Year
Created on
Payroll Posting
0000000505
List
User name
AG 1999
1999
SAP AG
Period
Reference
HRPAY00001
HRPAY00002
Type
PP
PP
Run number
505
505
Status
Created
Created
Edit
Goto
Document
0000000684
0000000685
Settings
System
Help
Trans.
CoCd
Post.date
Doc. date
HRP1
HRP1
0001
0001
26.08.2001
26.08.2001
22.08.2001
22.08.2001
Release document(s)
Period
Reference
Doc. type
Type
HRPAY00001
HRPAY00002
AB
AB
PP
PP
Run number
505
505
Status
Created
Created
Year
No
Edit
Goto
Settings
System
Help
HR doc.
Trans.
CoCd
Post.date
Doc. date
0000000684
0000000685
HRP1
HRP1
0001
0001
26.08.2001
26.08.2001
22.08.2001
22.08.2001
AG 1999
1999
SAP AG
Year
Period
Reference
Doc. type
Type
HRPAY00001
HRPAY00002
AB
AB
PP
PP
Run number
505
505
Status
Released
Created
Posting a Run
Display Posting Runs
Edit
List
Goto
Settings
System
Help
Post documents
Delete run
Change run name
To old releases >
Reversal
Typ
Name >
Run
number
Filter
>
Run name
Run information
Sim Status
User name
Created on
Time
HUBER
22.08.2001
12:47:59
Sort >
PP
Payroll Posting
Find
0000000505
PArea XX/08/2001
Cancel
Edit
Goto
Settings
Run information
PP
User name
Created on
Time
HUBER
22.08.2001
15:57:44
Payroll Posting
0000000505
Sim Status
AG 1999
1999
SAP AG
PArea XX/08/2001
Documents posted
Edit
Goto
Settings
System
Help
Display
Trans. details
CoCd Post.date
HRP1
HRP1
0001
0001
26.08.2001
26.08.2001
Doc. date
22.08.2001
22.08.2001
Year
Period
Reference
Doc. type
Type
Run number
HRPAY00001
AB
PP
List
of Documents
in Accounting
HRPAY00002
AB
PP
505
505
Documents in Accounting
Document type
Doc.no.
Accounting document
Special ledger
Cost accounting doc.
100001131
1000039907
200021402
AG 1999
1999
SAP AG
Status
Released
Created
Document Overview
Documents in Accounting
List
Document type
Doc.no.
Accounting document
Special ledger
Cost accounting doc.
100001131
1000039907
200021402
Original document
AG 1999
1999
SAP AG
Edit
Goto
Extras
Settings
Environment
System
Help
Display currency
Document no.
100001131
Company code
0001
Fiscal year
2001
Doc. date
22.08.2001
Posting date
26.08.2001
Period
Reference
HRPAY00002
Cross-CC no.
Currency
UNI
Itm
001
002
003
004
005
006
007
008
009
010
011
012
013
014
Account-430000
430000
431000
435000
440000
430000
435000
440000
420000
430000
431000
435000
440000
176500
Amount
300,00
25.744,95
500,00
520,50
5.059,00
18.400,00
45,00
1.823,96
29.320,00
10.400,00
2.100,00
208,50
4.993,70
99.415,61 -
Document type
Doc.no.
Accounting document
Special ledger
Cost accounting doc.
100001131
1000039907
200021402
List
Edit
Goto
Settings
Display variant
Co. currency
Doc.no.
200021402
AG 1999
1999
SAP AG
System
Help
Doc. date
RT RefDocNo
Page
Cost element
Value/CoCurr
685
KST CB_CHEF
440000
1.823,96
KST CB_FABRIK
420000
29.320,00
KST CB_FABRIK
430000
10.400,00
KST CB_FABRIK
431000
2.100,00
KST CB_FABRIK
435000
208,50
KST CB_FABRIK
440000
4.993,70
KST CB_CHEF
435000
45,00
AUF 700340
430000
300,00
KST CB_BRO
430000
25.744,95
KST CB_BRO
431000
500,00
KST CB_BRO
435000
520,50
KST CB_BRO
440000
5.059,00
KST CB_CHEF
430000
18.400,00
* Total
Environment
1SAP
UNI
0Ty Object
Original document
Extras
99.415,61