Teach To Achieve

NEED

Communication Gap

Gap
in
understanding
roles
of
other
functions

Teach To Achieve

RESULT
To have
SMART
CUSTOME
RS

MWH
Function
to be
synchroni
zed with
us

Teach To Achieve

MIND MAP
1.

Role Statement of EPCL Supply Chain (SC) Department?

2.

Role Statement and Functions of EPCL Warehouse?

3.

MWH / SC related Effects (Issues), Causes Leading to them

& Corrective measures

4.

Important Metrics for Marketing & Manufacturing Division

5.

MWH Observations in Last year

Role Statement of EPCL SC

EPCL Demand & Supply Management
Department Manager
Supply Chain

Purchasing
(Engineering / Sourcing)

Supplier Approvals
----------------Continuous
Development
of
Approved
Supplier
Base via arranging for
samples / meetings,
etc.

Request For
Quotations
----------------Get minimum number
of
Quotations
required within ___
working
days
of
receiving approved PR
For repeat orders,
evaluate
quotations
and move ahead with
bidding
/
order
placement

Material Warehouse
(Spares / Raw Materials)

PO
Placement
&
Arrange Delivery
----------------Place PO within ____
working days after
receiving
approved
Quotations from MWH
Ensure
supplier
gives
smallest
possible ETA, adheres
to the schedule agreed
upon, and delivers
with all documentation
requirements
complete.

Delivery Rejection
----------------Ensure
supplier
receives
all
communication
regarding
rejected
items on timely basis
and mutually agreed
corrective
action
between EU & supplier
is implemented in the
smallest time period
possible.

Role Statement of EPCL MWH

Inventory Management
Section Head
Warehouse

MWH
Supervisor
(MRO Spares)

Ordering & Follow up

----------------PR
Generation
&
Ordering against Daily
Re-ordering
list,
Fortnightly Maximo Reorder list , Project or S/D
MIVs or Production Plan
for Chemicals, Catalysts,
Cylinders & WPP Bags
Item Coding against
new stock card & Follow
ups with all interfaces

MWH Officer
(Raw Materials)

Operations/ Audit
----------------Ensures Bulk supply
schedules being followed
and raise levels as
deviations observed
Ensure Service factor of
MIV & items is 100%
Perform daily, monthly &
annual audits of MIVs,
Physical Audit, Scrap Yard,
Oil Shed, etc.

Receiving/ Inspection
----------------On receiving of Stock items,
MWH should raise inspection
memo in 01 Working day &
Arrival notice in case of Direct
Charge items
MWH should ensure the
immediate inspection is
carried out and acceptance
(RMR & Binning) or Rejection
is communicated to Purchase in
the least time period possible

Functions of the Warehouse

1. Managing Introduction of New items
2. Management (Ordering & monitoring) of Existing inventory
items
3. Receiving & Issuance of Materials
4. Physical stock count
5. Safe material handling process