Mine Management

Project Planning and

Scheduling

HAFIDHA DWI PUTRI, 12111003

FACHRIZAL BATUBARA,
12111005
NITA ARSITA, 12111006
GUMILANG OKTANTYO, 12111007

Contents
Basic of Project Management (Nita)
Planning & WBS (Hafidha)
Content of
Presentation

Scheduling (Gumilang)
Case Study (Fachrizal)
Quiz

Basic of Project Management

PROJECT MANAGEMENT

A project istemporaryin that it has a defined beginning and end in time, and
therefore defined scope and resources.
And a project isuniquein that it is not a routine operation, but a specific set of
operations designed to accomplish a singular goal. So a project team often
includes people who dont usually work together sometimes from different
organizations and across multiple geographies.
Project managementis the process and activity of planning, organizing,
motivating, and controlling resources, procedures and protocols to achieve
specific goals in scientific or daily problems.
It is the application of knowledge, skills, tools, and techniques to project
objectives to meet stakeholder needs and expectations.

WORKPLACE

ACTIVITIES

PROJECTS

ONGOING
OPERATIONS

PROJECTS
All the works thats done one
time

ONGOING OPERATION
Represent the work we perform
over and over

2 Essential
Characteristics of Projects
1. Every projects has a beginning and
an end
2. Every project produce a unique
product.

PROJECT LIFE CYCLE

 DEFINE

: begin when a project are named in a

project charter
PLAN : details of how to execute the project.
EXECUTE: performing the actual works as approved
in the plan
CLOSEOUT: perform 3 functions
Making the transition
Establishing formal closure of the project
Reviewing project successes and failures

Project Management Functions:

Project definition
FOUNDATION
Project planning
Project control
FORWARD

GOALS
MOVING

Project Definition
It lays on the foundation for a project.
There are two activities in this
groundwork:
Determine the purpose, the goals, and
constrain of the project
Establish basic project management
controls to make sure everyone
accountable their responsibilities

Project Planning

 Planning is determinaton of
what should be achieved, when
and how it was implemented.
Planning is one of management
function and aims to solve the
problem.

Principles of Project Planning

Determining the target

Activities to be carried out

Sequence activities

Planning

Time required by each

Availability of standard
measuring tool
Consider contingency factor

Planning: How to Map Out a

Project

Step
5

Step
1

Step
2

Prepare for tradeStep

offs
4
Quality = time
Determine
scope,
+cost
Step
resources, and major
3
task
Define project
objectives
SMART (specific, measurable,
action-oriented, realistic,
Identify the time-limited)
stakeholders
Determine the real problem
to solve

Scheduling

Definition

A schedule or a timetable, as a basic time-management tool, consists

of a list of times at which possible tasks or actions are intended to
take place, or a sequence of task in the chronological order in which
such things are intended to take place. The process of creating a
schedule - deciding how to order these tasks and how to commit
resources between the variety of possible tasks - is called scheduling.

Establishing

project

management

schedule

involves

listing

milestones, activities, and deliverables with intended start and finish

dates, of which the scheduling of employees may be an element.

Function
Optimize completion time
Minimize job lateness
Maximazing machine or labor
utilization
Minimize response time

Steps
Scheduling involves three steps:
1. Examining relationship between
tasks
2. Creating a draft schedule
3. Optimize the schedule

Work Breakdown Structure

WBS
The work breakdown structure
identifies all the tasks in a
project: in fact, a WBS is
sometimes referred to simply
as a task list.
A hierarchical representation
of activities
It starts with the major
project
areas
to
be
accomplished
It breaks the project areas
into actionable pieces of
work, segmenting elements
into appropriate sublevels

Provide a detailed
illustration of project
scope
Monitor progress
Create accurate cost &
schedule estimates
Build project teams

Criteria for Successful WBS

The WBS must be broken
down starting at the top

Work packages
must add up to
the summary
task

Work
package
s

Start at
the top

Success
Work
Breakdown
Structure Produce

a
product

Each summary task

and work package must
be named as an
activity that produces a
product

Scheduling Tools
CPM (Critical Path Methode)
Identify which activities are "critical," meaning that
they have to be done on time or else the whole project
will take longer. Task on critical path determine total
project duration.

PERT Chart(Project Evaluation and Review Technique)

PERT breaks down the project intoactivities, lays
out the project milestones, anddurationin
theformof anetwork diagram

Gantt Chart
Gantt charts show when activities or tasks should
begin and when they should end. Its simple and can
easily create with spreadsheet.

The main difference is the estimated time needed to carry out the
activities: project scheduling technique of CPM is deterministic
(project have done and estimated activity duration based on
historical data) , while PERT is probabilistic (project havent done
and estimated activity duration is uncertain)
Gantt chart used after we know list of all required tasks in a project,

CPM
Task Requirement
1
2 1 Completed
2 and 4
3
Completed
4
5 3 Completed

Time To
Complete
2 days
3 days
4 days
1 day
2 days

PERT Chart

Gantt Chart

Case Study

Planning
activites
include :

in

mining

office

Selecting the analyst team system

Estimate the time required to complete each
task
Create a project schedule so that the task
can be completed according to the planned
time
The tools for planning and control project are
Gantt
Charts
and
PERT
(Program
Evaluation and Review Techniques)
diagram.

Estimating the time needed :

Project divided into some phases
Then divided into task / activity
The last, create the detail activities
Estimating the time needed of each tasks /
activities
Can be using most likely, pessimistic, and
optimistic estimate for the time

Mine Planning of PT Vale Indonesia

Tbk
1. Long Term Planning
a. Develop Life of Mine (LOM) mine scheduling for MRMR
reporting
- Optimize mine scheduling
- Calculate profit for each pits
- Long term price estimated
b. Provide 5 years plan
- Calculate equipment requirement
- Mine design
- Develop mine capital required
- Calculate capital cost, man power, and rehabilitation plan.
c. Evaluate BECOG

2. Medium Term Planning

a. Develop Yearly Mine Scheduling and Budget
- Production target
- Hill sequence
- Safety and environment
- Yearly mine operating cost and capital required
3. Short Term Planning
a. Develop weekly and monthly plan
b. Establish Disposal design planning
c. Evaluate
d. Prepare monthly invoice

Permanent
Permanent North
North
Ramp
Ramp

THREE MONTHS ROLLING PLAN PT

AGINCOURT RESOURCES

Short
Short Cut
Cut Mega
Mega
Sump
Sump

THREE MONTHS ROLLING PLAN PT

AGINCOURT RESOURCES

References

Harvard Business Review Press. 2012. HBR Guide to Project

Management.
Verzuh, Eric. 2012. The Fast Forward MBA in Project
Management 4th ed. USA.
http://blog.soton.ac.uk/orientexpress.html
http://hspm.sph.sc.edu/Courses/J716/CPM/CPM.html
http://www.mindtools.com/

GRACIAS

Quiz
1. How important project management help us to
achieve our goal project according to you?
2. Based on the 4th step in how to map out a project,
what are the effects when we determine wider
scope than what we should take in our project?
3. Why do we need to breakdown the work to achieve
the goal?
4. In your opinion, what kind of scheduling tools
which is most appropriate to be applied in mining
industry? Why?

Q&A
No. Name (group)
1.

Jamilla (12)

Question/Answer
The function of schedule => what is response time?
Response time is time required to decide the next step
after finishing certain activity.

2.

Cynthia

What are strength and weakness of each scheduling

tools?
PERT and CPM has following advantages:
Explicitly defines and makes visible dependencies
(precedence relationships) between WBS elements
Facilitates identification of the critical path and makes
this visible
Provides for potentially reduced project duration due to
better understanding of dependencies leading to
improved overlapping of activities and tasks where
feasible
Facilitates identification of early start, late start, and
slack for eack activity

Q&A
No.
2.

Name
(group)

Question/Answer
PERT and CPM has following disadvantages:
There can be potentially hundreds or thousands of activities
and individual dependency relationships,
The network charts tend to be large and unwieldy requiring
several pages to print and requiring special size paper,
The lack of a timeframe on most PERT/CPM charts makes it
harder to show status although colors can help (eg. Specific
color for completed nodes),
When the PERT/CPM charts become unwieldy, they are no
longer used to manage the project.
Gantt chart has the following advantages
Allow for efficient organization
Help establish timeframes
Highly visual
Gantt chart has the following disadvantages
Do not show the whole picture and relationship between task
Potentially overly complex
Need to be updated

Q&A
No. Name (group)
3.

Galih

Question/Answer
How can we plan thing correctly in mining industry, when
in the middle of project, we have the unpredictable
wheather?
The best choice is still focus on the final target, and make
some backup plan (nb: raise production target in good
wheather to replace deficiencies caused of unpredictable
wheather).

4.

Ogi

When a project is indicate going to collapse, what will we

do?
There must be a decision, which maybe need something
sacrificed. Maybe we have to choose between strict to
the target which need more time, or strict to the time
which means that what we achieve will not as high as we
were targetting before. But, the most important thing, is
to maintain our project keep going.