Module 6

Writing the Grant Proposal

that gets Funding

ALEXA C. ABIDIN

Module 6 - Writing the grant proposal that gets funding

6.1
6.2
6.3
6.4
6.5
6.6
6.7

The 9-step proposal preparation process

Proposal preparation schedule
The proposal
Checklist for request for proposals (RFP) / no bid decision
Sample letter declining an RFP
Sample of team structure
Checklist of RFP analysis and task assignment

6.8 Client needs/wants analysis form

6.9 Value-added elements form
6.10 Proposal preparation schedule
6.11 Form for writing assignments
6.12 Market and competitive analysis form
6.13 RFP compliance checklist
6.14 Itemized budget and non-itemized budget
6.15 Shortened list of cost category
6.16 Executive summary checklist
6.17 Proposal production schedule
6.18 Final checklist
6.19 Presenting information in a flowchart
6.20 Sample grant proposal for funding
Executive summary
Introduction
Our approach
Proposed project results
Management section
Time and cost overview
Company profile: Example, Western Consulting Associates

EXECUTIVE SUMMARY
CHECKLIST

12/24/2014

15

Did you examine the RFP

carefully?
Do you know the readers level of
knowledge and expertise ?
16

12/24/2
014

Is the executive summary focused

on results ?
Do your opening paragraphs
focused on the clients problems
and your solution/benefits?
17

12/24/2
014

Did you briefly explain how and

why you developed your solution?
Did you explain the technical
aspects?
18

12/24/2
014

 If presenting the project management

plan did you include the following?
How project will be managed
Project team and their responsibilities
Work schedule
How firm and the client will interact?
19

12/24/2
014

 Did you emphasize customer service?

Did you include the following in your
training and training section?
Brief overview of training department
Training staff
Types of instruction
In-house and client site training facilities
Training procedures
20

12/24/2
014

 If the time/cost section is included, did

you:

Mention any special terms and

conditions
Explain any options products
Highlight price/value advantages
Offer alternative time schedule and cost
estimates
21

12/24/2
014

22

Have you used the company profile to

include the ff:
Company history & primary mission
Brief contribution of your firms
contribution to history
Equipment/ products/ service
Company organization and its features
and benefits
Number and location facilities
Client references and completed
projects

12/24/2
014

Did you mention any future

product?
Did you make sure that all
graphics included are necessary in
your proposal?
23

12/24/2
014

12/24/2014

25

Has the document been proofread

carefully one full time?

Has the numbering of pages and the

sequencing of tables and figures been

double-checked?

12/24/2014

26

Have the latest updated versions of

tables, graphics and appendix material

been included?

Are there any missing pages?

12/24/2014

27

Is the printing of acceptable quality?

Will the binding hold the document
securely ?

12/24/2014

28

PRESENT THE PROPOSAL TO THE

CLIENT

12/24/2014

29