Creating a Presentation

(Using MS PowerPoint)
Ms. Jennifer Ventus

Topics Included
Tips for Creating a Better Presentation
Hints for a Successful Presentation
Class Activity

Introduction
People tend to remember more by
seeing, listening, and reading
simultaneously rather than seeing, or
listening, or reading alone.

*Based on a research
study

Tips for Creating A Better Presentation

Tip#1 Use Slide Transitions and
Animations wisely

example

Multiple Transitions per

Presentation

Consistent choice of Slide

Transition

213
4

Use of different slide transitions in a presentation distracts the

audience

Consistent choices in slide transitions provide better

presentation without being distracting.

Good

B.S Computer Science

B.S Information
Technology
B.S Business
Administration

Better

B.S Computer Science

B.S Information
Technology
B.S Business
Administration

Major in Computer

Major in Computer

Major in Marketing

Major in Marketing

Major in Management

Major in Management

A.B Mass
Communication

A.B Mass
Communication

Courses Offered

Tip#1 Text Animations

Tips for Creating Effective Presentation

Tip#2 Minimize the Use of Clipart
It shows a lack of creativity.

example

Clipart -- OK

JPEG Image
BETTER!

The Computer System

Tip#2 Clip Art vs. Actual Image

Tips for Creating Effective Presentation

Tip#3 Select or Create your own Theme
Use Slide templates
only when needed,
because it often
contains distracting
backgrounds and poor
color combinations

example

This is an example of a slide using the Slide

template
A computer system
is a set of hardware
and software which
processes data in a
meaningful way.

This is an example of a slide using own custom design

A computer system
is a set of hardware
and software which
processes data in a
meaningful way.

Using Slide Layout

Custom Layout

Own theme design let user show

information better
Tip#3 Templates vs. Custom Layout

Tips for Creating Effective Presentation

Tip#4 Avoid Text-Heavy Slides and Use
Graphics to emphasize key points
Choose images that
serve a purpose, such
as a chart or diagram
that displays a direct
benefit of your idea.

example

Reading
An oral presentation should focus on interactive speaking
and listening, not reading by the speaker or the audience.
The demands of spoken and written language differ
significantly.
Spoken language is shorter, less formal and more direct.
Reading text ruins a presentation. A related point has to
do with handouts for the audience. One of your goals as
a presenter is to capture and hold the audiences
attention. If you distribute materials before your
presentation, your audience will be reading the handouts
rather than listening to you. Often, parts of an effective
presentation depend on creating suspense to engage the
audience. If the audience can read everything youre
going to say, that element is lost.

HEAVY BOLD
text paragraph

Tips for Creating Effective Presentation

Tip#5 Avoid the Me Pattern
Size really does matter.

example

Reading

An oral presentation should focus on interactive speaking and listening, not reading by the speaker or the
audience. The demands of spoken and written language differ significantly.

Spoken language is shorter, less formal and more direct. Reading text ruins a presentation. A related point has
to do with handouts for the audience. One of your goals as a presenter is to capture and hold the
audiences attention. If you distribute materials before your presentation, your audience will be reading the
handouts rather than listening to you. Often, parts of an effective presentation depend on creating suspense to
engage the audience. If the audience can read everything youre going to say, that element is lost.

This example is written in

font size 12, which is
WRONG!
Font size 12 are use on
documents not for
Presentation

Tips for Creating Effective Presentation

Tip# 6 Clearly Communicate Information
If the audience can read everything youre
going to say, it ruins a presentation just like
what Im doing now. =b

example

BEFORE

1
2
3

AFTER

1
3

Tips for Creating Effective Presentation

Tip#7 Do not rely much in
Technology
You never know
when an equipment
malfunction or
incompatible
interfaces will force
you to give your
presentation on
another computer.

HINTS FOR A SUCCESSFUL

PRESENTATION

Hints for a successful

presentation
Plan

carefully (list down topics, outline)

Do your research (use different medium)
Know your audience (professionals, student,
etc.)
Time your presentation
Practice your presentation
Speak comfortably and clearly

THANK YOU!

Class Activity

ACTIONS SHOWS CLEARLY

THAN A NOD. SO LETS
GET IT ON!

Own it!.. Your first Slide Theme

design

Here are the ways:

Use your Imagination!
Use what is available and deal with it!
Google any images you like to use for
your presentation! =D

Seriously
Think of how you want your slide will
look like.. Say, colorful, Gothic,
serious, funny, etc.
You may use the following to come up
with your design:

Autoshapes
Background colors
Images/Wallpapers

Then, use the Slide Master!

Sources
http://www.microsoft.com/atwork/skills
http://mason.gmu.edu/~montecin/power
point.html
http://entrepreneurs.about.com/cs/mark
eting/a/7sinsofppt.htm
http://entrepreneurs.about.com/cs/mark
eting/a/7sinsofppt_2.htm