PRESENTATION

SKILLS

PRESENTAION BY

NITESH B
MANOHAR N

TOPICS TO DISCUSS

Meaning
Preparing a Presentation
Structuring the presentation
Problems of presentation
Preparing Content
Questions & Answers
Handling Problems during a Presentation
Important Presentation Pointers: During and After

What is a Presentation?
A presentation is a means of communication which
can be adapted to various speaking situations, such
as talking to a group, addressing a meeting or
briefing a team. To be effective, step-by-step
preparation and the method and means of
presenting the information should be carefully
considered.

Preparing a Presentation

Organizing the Material

Writing Your Presentation

Deciding the Presentation Method

Working with Visual Aids
Managing the Event

Coping with Presentation Nerves

Dealing with Questions

Structuring the presentation

2 to 2.5 minutes--- opening/beginning

20 to 21 minutes--- middle section

2 to 3 minutes --- closing/end
5 mins --- questions

PROBLEMS OF PRESENTAION

Podium Panic
Eye Contact
Body Language
Voice

Podium Panic

For some people, the thought of giving a presentation is more frightening

than falling off a cliff, financial difficulties, snakes and even death.

Dealing with Podium Panic

Audiences are forgiving

Nervousness is usually invisible
Be yourself
Practice deep breathing/ visualization techniques
Begin in your comfort zone
Check out the room in advance
Concentrate on the message
Begin with a slow, well prepared intro; have a confident and clear conclusion
Be prepared and practice

Eye Contact
Never let them out of your sight.
Looking them in the eye makes them feel that they are influencing what you
say.

Eye contact allows the presentation to approximate conversationthe

audience feels much more involved.

How to Make Eye Contact While Giving an Oral

Presentation
Prepare your presentation.
Make note of important points
When you are speaking to people, look them in the eye.
Give your entire presentation to yourself, in the mirror
Go for it!

Body Language
NO-NOs

Lean on or grip the podium

Rock or sway in place
Stand immobile
Use a single gesture repeatedly
Examine or bite your fingernails
Cross your arms in front of your chest
Use obviously practiced or stilted gestures

Lean into the microphone

Shuffle your notes unnecessarily
Tighten your tie or otherwise play with your
clothing
Crack your knuckles
Jangle change or key in your pocket
Click or tap your pen, pencil or pointer

Chew gum or eat candy

Voice

Pronunciation
Vocalized pauses
Overuse of stock

expressions
Substandard grammar

Rate of speech
Volume
Pitch or tone
Emphasis

Preparing Content
3 As

Analyze your AUDIENCE.

Define what ACTION you want them to take.
Arrange your ARGUMENT to move them.

Analyze Your Audience

What are their names, titles, backgrounds, reasons for attending, etc?
What are their big concerns?

What are their objectives, fears, hot buttons, and attitudes?

What is their perception of you and your institution?
What are their questions likely to be?
What is personally at stake for them?
How much detail do they need?

Define What Action

What action do you want the audience to take?

Define it in terms of the audience.
What will they feel, believe, and do after hearing your talk?

Arranging Your Argument

Shake hands with the audience.
Get to the point.
Present your theme.
Tell Em3.
Develop your agenda point by point.
Summarize and recommend.

Questions & Answers

Beginning of a whole new interactive presentation

Opportunity to make a point
Most presentations are won or lost here

Questions & Answers

Anticipate lines of questioning

Rehearse
Dont rank questions
Keep answers brief
Be honestdont BS
Avoid negative words

Dont repeat negative questions

Clarify question
Defer to experts
Move your eyes off questioner
If negative, end your response focused on
somebody else

Handling Problems during a Presentation

Visual-aid problems
Distracting noises
You make a mistake

THANK YOU