INTRODUCTION TO OHS

MANAGEMENT SYSTEM
STANDARDS

PRESENTER: ZAIKHASRA ZAINUDDIN

17th JULY 2009

DEFINITION OF STANDARD
Standard is a document established by
consensus and approved by a
recognized body, that provides rules,
guidelines or characteristics for
activities , aimed at achievement of the
optimum degree of order in a given
context

THE DEVELOPMENT OF OHSAS

18001 AND MS 1722:PART 1
STANDARD
OHSAS 18001
MS 1722: Part 1
A standard developed
A Malaysian Standard
by a group of national Developed by Industry
standards bodies,
Standards Committee
accreditation bodies
on Occupational Safety
and certification bodies
and Health (ISC W)
First published by
Published by
British Standards
Standards Malaysia in
Institution (BSI) in
2005.
1999.
The latest revised
version was published
in July 2007.

COMPARISON - CONCEPT
All OHS MS standards mentioned are
based on Plan, Do, Check, Act concept
continual improvement concept

They are all intended to assist organizations to

develop an approach to management of OHS in
such a way to protect employees and others whose
health and safety may be affected by the
organization's activities

COMPARISON - ARRANGEMENTS OF MAIN

ELEMENTS
MS 1722 share common arrangements or order of
the main elements with ILO OSH 2001
Policy
Organizing

Planning and Implementation

Evaluation
Action for Improvement

COMPARISON - ARRANGEMENTS OF MAIN

ELEMENTS
OHSAS 18001 share common arrangements or
order of the main elements with ISO 14001
Environmental Management System
Policy
Planning
Implementation and operation
Checking and Corrective Action

Management Review

SIMILARITY BETWEEN OHSAS

18001 AND MS 1722:PART 1

Both standards can be used

for certification.

TOTAL NO. OF OHSAS 18001 (OR DIRECTLY

EQUIVALENT) CERTIFICATES REPORTED
- SUMMARY RESULT FROM BSI SURVEY ON OHS STANDARDS & CERTIFICATES

35000
31652

30000
25000
N
U
M
B
E
R

24656

20000
15000
10000

11091

15185

3898

5000
0
2003

2004

2005

2006

2007

YEAR
August 2008

SIRIM QAS INTERNATIONAL - OHSAS 18001

CERTIFIED COMPANIES
350
300
60

250
N
U
M
B
E

200

50

130

298
33

247
328

150
75

100
15

34

52

20
00
20
01
20
02
20
03
20
04
20
05
20
06
20
07
20
08
20
09

YEAR
June 2009

SIRIM QAS INTERNATIONAL MS1722

CERTIFIED COMPANIES
50
45
40
35
N 30
U 25
M
B 20
E 15
R 10
5
0

46

26

19
10

2006

2007

2008

2009

YEAR
August 2008

CORRESPONDENCE
BETWEEN OHSAS 18001
AND MS 1722: PART 1

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

CLAUSE

OHSAS 18001

CLAUSE

MS 1722: PART 1

4.1

General
requirements
OH&S policy

3.5.2

Continual improvement

3.11
3.5.2
3.3.1
3.3.4

Occupational safety and

health
Continual improvement
Initial review
Hazard prevention

3.3.4
3.3.1

Hazard prevention
Initial review

3.3.2

System planning,
development and
implementation
Occupational safety and
health objectives

4.2

4.3.1

4.3.2

4.3.3

Planning for
hazard
identification, risk
assessment and
risk control
Legal and other
requirements
Objectives

3.3.3

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

CLAUSE OHSAS 18001

CLAUSE MS 1722: PART 1

4.3.4

OH&S management
programme (s)

3.3.2

4.4.1

Structure and
responsibility

3.2.1
3.3.2

4.4.2

Training, awareness
and competence

3.1.2
3.2.2

4.4.3

Consultation and
communication
Documentation

3.1.2
3.2.4
3.2.3

Document and data

control

3.2.3

4.4.4

4.4.5

System planning,
development and
implementation
Responsibility and
accountability
System planning,
development and
implementation
Employee participation
Competence and
training
Employee participation
Communication
Occupational safety and
health management
system documentation
Occupational safety and
health management
system documentation

CORRESPONDENCE BETWEEN OHSAS 18001 AND MS 1722: PART 1

CLAUSE

OHSAS 18001

CLAUSE

MS 1722: PART 1

4.4.6
4.4.7

Operational control
Emergency
preparedness and
response
Performance
measurement and
monitoring
Accident, incidents,
nonconformance and
preventive action

3.3.4
3.3.4

Hazard prevention
Hazard prevention

3.4.1

Performance monitoring and

measurement

3.4.2

Investigation of work-related
injuries, disabilities, ill health,
diseases and near misses, and
their impact on safety and health
performance
Preventive and corrective actions
Occupational safety and health
management system
documentation
Audit
Management review

4.5.1

4.5.2

4.5.3

Records and records

management

4.5.4
4.6

Audit
Management review

3.5.1
3.2.3

3.4.3
3.4.4

OHSAS 18001 MODEL

Continual
Improvement

4.6 Management
Review
4.5 Checking
Performance measurement &
monitoring
Evaluation of compliance
Incident investigation, non-conformity,
corrective action & preventive action
Control of records
Internal Audit

4.1 General Requirements

4.2 OHS Policy
4.3 Planning

Hazard identification, risk

assessment & determining controls
Legal and other requirements
Objectives and programme(s)

4.4 Implementation and Operation

Resources, roles, responsibility, accountability and
authority
Competence, training & awareness
Communication, participation & consultation
Documentation
Control of documents
Operational control
Emergency preparedness and response

4.1 General Requirement

Define & document SCOPE of OHS management

system.
Establish, document & implement the OH&S
management system in accordance with OHSAS
18001

4.2 OH&S POLICY

Shall be authorized by Top management

Include a commitment to:
- prevention of injury & ill health
- comply with current applicable OH&S legislation
- continual improvement of OHS performance
Documented, implemented and maintained
Communicated to all employees
Available to interested parties
Reviewed periodically

**OSHA 1994, Section 16

4.3.1 HAZARD IDENTIFICATION, RISK

ASSESSMENT AND DETERMINING CONTROL

Identify work activities

Identify all Hazards

Assess Risk
Decide if Risk is acceptable or
not
Determine necessary controls

HIERARCHY OF RISK CONTROL

Elimination
Substitution

Engineering control
Signage / Warnings and/or
Administration control
Personnel Protective Equipment
(PPE)

4.3.2 LEGAL & OTHER REQUIREMENTS

Legal and other OH&S requirements which are
applicable to the organizations process /
activity/ product shall be:
- identified
- up to date
- communicated to employees and other
interested parties

4.3.3 OSH OBJECTIVES & PROGRAMMES

OH&S Objectives shall be measurable, wherever

practicable, e.g.
- Zero accident / ill health
- Zero Lost time Injury (LTI)
- One million hours worked without LTI
Programme(s) for achieving OHS objectives shall be
established
Progress of this management program against
meeting the OH&S objectives shall be reviewed,
monitored and recorded.

4.4.1 RESOURCES, ROLES,

RESPONSIBILITY, ACCOUNTABILITY
AND AUTHORITY

Responsibility of top management:

Ensuring the availability of resources

essential to establish, implement, maintain
and improve the OH&S management
system
to define, allocate responsibilities and
delegate authorities to facilitate effective
OH&S management.

4.4.2 COMPETENCE,
TRAINING AND AWARENESS

The organization shall ensure that any person(s)

under its control performing tasks that can impact
on OH&S are competent.

Identify training needs associated with its OH&S

risks & its OH&S management system & take
necessary action to meet these needs.

4.4.3 COMMUNICATION, PARTICIPATION

AND CONSULTATION

The organization shall establish & maintain

a procedures for
- internal communication
- communication with contractors and
visitors
- receiving, documenting and responding
to relevant communications from
external parties
- participation of workers

4.4.4 DOCUMENTATION

OHS MS
Manual

OHS MS
Procedures

OHSMS
Records/Forms

4.4.5 CONTROL OF DOCUMENTS

Procedures for approval, review, update and

re-approve OSH documents
ensure documents are current
OSH documents shall be available at pointof-use
Controls includes external documents
Prevent the use of obsolete document

4.4.6 OPERATIONAL CONTROL

Determine those operations where the implementation of
controls is necessary to manage the OHS risk.
Examples:
- purchasing of chemicals procedure
- permit to work systems and lockout/tag-out
procedures
- handling of contractors and visitors to the workplace
- chemical handling procedure
- shutdown system procedures
- maintenance of safe plant and equipment

4.4.7 EMERGENCY PREPAREDNESS

AND RESPONSE

Identify potential emergency situation, e.g.

Fire, Explosion, Chemical Spillage,
Release of Toxic Gases/Fumes, etc.
Plan on how to response during emergency
situation (ERP)
Test the ERP Fire drill, Evacuation drill,
Spillage drill, etc.
Maintain the emergency equipment
Review ERP after drill or actual incident

4.5.1 PERFORMANCE MEASUREMENTS

AND MONITORING
The organization shall establish a procedure to monitor and
measure OH&S performance on a regular basis.

Proactive monitoring:
- progress of OHS objectives & programs
- monitoring the effectiveness of controls for health, as
well as for safety

Reactive monitoring:
- ill health, incidents (accident, near-misses, emergency
situation) and other historical evidence of deficient
OH&S performance
Measuring equipment (e.g. sound level meter, gas
detector, etc )shall be maintained and calibrated.

4.5.2 EVALUATION OF COMPLIANCE

The organization shall establish a procedure
for periodically evaluate its compliance with
applicable legal and other requirements.
e.g.Occupational Safety & Health (Safety & Health Committee)
Regulation 1996, Occupational Safety & Health ( Use and
standards of exposure of chemicals Hazardous to Health)
regulation 2000, NADOOPOD Regulation 2004, etc.

4.5.3.1 INCIDENTS INVESTIGATION

The organization shall establish, implement
and maintain a procedure to:

investigate and determine the root cause of

the incidents

identify corrective action and opportunities

for preventive action

verify effectiveness of corrective and/or

preventive action

4.5.3.2 NONCONFORMITY,
CORRECTIVE AND PREVENTIVE ACTION
The organization shall establish, implement and
maintain a procedure to:

identify nonconformity

Review the effectiveness of action taken

investigate nonconformity
Identify corrective action and opportunities for
preventive action.

4.5.4 CONTROL OF RECORDS

The organization shall establish, implement

and maintain a procedure for identification,
storage, protection, retrievable, retention
and disposal of records.
Establish master list of records
Determine retention period of the record

4.5.5 INTERNAL AUDIT

Shall be conducted at planned intervals

Audit procedure shall address the
responsibilities, competencies and
requirements for planning and
conducting audits, reporting results.

4.6 MANAGEMENT REVIEW

Top Management shall review the OH&S system at

planned intervals to ensure continuing suitability,
adequacy and effectiveness.

Among the agenda to be covered:

- Result of Internal audit & legal compliance status
- The achievement of OHS Objectives
- OHS Performance of the organization
- Status of incident investigations, corrective & preventive
actions;
- Relevant communication from external interested parties
- Updates (if any) on new legal & other requirements
- recommendation for improvement

BENEFITS OF IMPLEMENTING OHSMS

Prevention of occupational injury and disease

which eventually:

- reduce medical bills

- reduce compensation claims
- reduce insurance premiums
- reduce material loss caused by accidents and

production interruptions

BENEFITS OF IMPLEMENTING OHSMS

Improve conformance with legal

requirements

Enhanced business reputation

CERTIFICATION PROCESS FLOW CHART

Submit Application Form

Stage 1 Audit

Stage 2 Audit

Recommendation

Approval

For further assistants, kindly contact us :

1) Management System Certification Department
SIRIM QAS INTERNATIONAL SDN BHD
BUILDING 4, SIRIM COMPLEX, SEKSYEN 2
SHAH ALAM
SELANGOR DARUL EHSAN
Customer Service Line: 03-55446404
Fax:03-55446787
Email: scsmsc@sirim.my
Website: www.sirim-qas.com.my

2) Zaikhasra Zainuddin
Direct Line.: 03-55445663
Email: zkhasra@sirim.my