Introduction to Report Writing

Definition of Business
Reports
A business report is an orderly
and objective communication of
factual information that serves
some business purpose.
Reports categorised by
FUNCTION
• Informational reports

• Analytical reports
Reports categorised by TIME

• Progress reports
• Periodic reports
• Special reports
Reports categorised by
FORM
• Memo
• Letter
• Manuscript
 Formal Situations
Complex Problems

Letter Table
Title of of Summary THE REPORT PROPER
page Trans- Contents
mittal

Combi-
Table nation
Title
of Trans- THE REPORT PROPER
page
Contents mittal &
Summary

Combi-
Title nation
Trans- THE REPORT PROPER
page
mittal &
Summary

Title
THE REPORT PROPER
page

LETTER REPORT

MEMO
REPORT

Informal Situations
Simple Problems
 Report-Writing Process

• Planning the Project/Report

• Designing the Research Tool(s)
• Collecting and Analyzing the Data
• Organizing the Information
• Writing the Report
• Editing/Proofreading the Report
 Phase 1: PREPARE
The Identify & define the problem
Report- Analyse the audience
Writing
Process Phase 2: RESEARCH
Determine the methodology
Collect the information

Evaluate Phase 3: ANALYSE

work at Organise & evaluate the information
every step Draw conclusions & make
recommendations

Phase 4: WRITE
Draft, revise & edit the report
Package the report