HR FUNCTIONS

AT A GLANCE
PRE-RECRUITMENT PROCESS
Collection of requirement of manpower from
various departmental heads
Securitization of the requirement and take
approval from the concerned authorities, if the
post is new one.
Preparation of recruitment budget and CTC for
the employee and take approval from the
concerned authorities.
Selection of appropriate Recruitment process.
RECRUITMENT PROCESS
Preparation of Advertisement materials for
the recruitment
Securitization and short listing of the
applications received
Sending interview call letters/ mails as
required
Conducting Interviews through panels
Preparation of offer letters as required
JOINING FORMALITIES
Administrating Joining formalities
Pre Employment Reference checks
Preparation of Appointment Advice and
intimation of the same to other departments
Preparing and entering new hire paper works
Coordinating to get Employee ID Cards
Handling over the new hire to the concerned
HOD/Manager
Preparation of Job Profiles coordination with
HOD/Managers for new posts.

EMPLOYEES PERSONAL FILE
MAINTENANCE
Opening new file and closing the resigned
employee's file
Make sure all Employees files are
maintained safely with care.
Make sure all personal records are
available in the files.
Periodic Personal File Auditing


EMPLOYEES DATABASE
Keeping Track of Knowledge Management
Software
Maintenance of Employees Database
Management System (EDMS)
CONFIRMATION FORMALITIES
Intimating the concerned HOD/Manager about
the due date for confirmation
Conducting Confirmation Appraisals
Coordinating for Skill Gap Analysis
Coordinating to set Quality Objectives for each
job profile
Ensuring updating of the Existing Job Profiles
Processing the Confirmation
ISO COMPLIANCE
Ensuring all the updating of the ISO
documentation and HR Formats
Learning and enforcing Standard
Operating Procedures (SOP)
Facing the Internal and External Audits,
accountable to enforce the correctional
action.

STATUTORY COMPLIANCE
Submission of returns to concerned authorities under :-

The Apprentice Act, 1961
The Contract Labour( Regulation & Abolition) Act, 1970
The Industrial Disputes Act, 1948
The Minimum Wages Act, 1946
The Payment of Wages Act, 1948
The Payment of Gratuity Act, 1972
The Industrial Employment Standing Orders Act, 1946
The Employees Provident Fund & Miscellaneous Provisions Act, 1952
The Equal Remuneration Act, 1976
The Employee's Insurance Act, 1948
The Payment of Bonus Act, 1965
The Payment of Wages Act, 1936
The Factories Act, 1948
The Employment Exchange ( Compulsory Notification of Vacancies) Act, 1959
The Trade Unions Act, 1926
The Workmen's Compensation Act, 1923
The Child Labour ( Prohibition & Regulation Act), 1986


TRAINING & DEVELOPMENT
Conducting Induction Training for new
hires
Training Need Analysis based on Skill Gap
Analysis, Appraisal Feedback and
suggestions
Coordinating External and Internal
Training Programs
Maintaining Training Records
Analysis of Training Feedback
PERFORMANCE APPRAISAL
Preparation of New Appraisal Form
Self appraisal
Provide inputs to HODs for Appraisal
Prepare Appraisal Letters

EMPLOYEES RELATION
Formal and informal counseling with
employees
Prepare Event Calendar of monthly
recreation to motivate employees
Handling Corporate Medical Insurance
Processing required letters on employee's
request
REPORT GENERATION
Preparation MIS Repot
Generating and analyzing Employees Attrition
Reports, Training Evaluation, Manpower Status
etc.
Weekly and monthly recruitment reports
Report generation of Pre appraisal, Appraisal
and post appraisals
Salary details report to Accounts Department
Reports as per the HOD`s request
EXIT FORMALITIES
Generation of Exit Interview Formats
Conducting Exit Interviews
Preparation of Exit Interview summary
Administering Exit paper work including all
statutory requirements.
Thanks