IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 1 860409 Unit IGC1 Management of International health and safety 2 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 2 860409 Element 3
Organising for health and safety 3 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 3 860409 Learning outcomes 3.1 Outline the health and safety roles and responsibilities of employers, managers, supervisors, employees and other relevant parties 3.2 Explain the requirements placed on employers to consult with their employees Organising for health and safety 4 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 4 860409 3.1 Organisational health and safety roles and responsibilities 3.2 Consultation with employees
Contents of element Organising for health and safety 5 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 5 860409 3.1 Organisational health and safety roles and responsibilities 3.2 Consultation with employees
Contents of element Organising for health and safety 6 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 6 860409 For the health, safety and welfare of employees For others affected by work activities Visitors Contractors The public The employer (corporate and non-corporate) Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 7 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 7 860409 Directors and senior managers responsibilities / implementation Middle managers and supervisors Persons with primary health and safety functions Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 8 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 8 860409 Take reasonable care for their own safety and that of other persons who may be affected by their acts or omissions at work Comply with instructions given for their own safety and health Use safety devices and protective equipment correctly Report forthwith to their immediate supervisor any situation which could present a hazard Report any accident or injury to health which arises in connection with work Workers for the health and safety of themselves and others who may be affected by their acts or omissions Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 9 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 9 860409 Anyone in control of non-domestic premises or plant used by persons not in their employment should, so far as is reasonably practicable:
Responsibilities of persons in control of premises Ensure safe access and egress to premises and plant Ensure that plant or substances in the premises, or provided for their use, are safe and without risk to health Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 10 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 10 860409 The responsibilities of the self-employed Responsibilities of suppliers, manufacturers and designers of articles and substances - the supply chain Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 11 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 11 860409 Duties of suppliers, manufacturers and designers of articles and substances Safe design, installation and testing of articles Substances are safe and without risks to health Carry out or arrange for tests or examinations Provision of information on use and conditions essential to health and safety Carry out research to minimise risks Erectors and installers of articles for use at work must ensure it does not make the article unsafe or a risk to health Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 12 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 12 860409 Persons working in host employers or self employed persons undertakings Clients Contractors The relationship between client and contractor and the duties each has to the other and to the others employees Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 13 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 13 860409 It is essential that all contracted work be planned and co- ordinated Contracted work carries particular risks in that workers may be unfamiliar with the workplace It is essential that a risk assessment of work activities be made foreseeing how they interact with each other This would extend to contract work commissioned by the employer Effective planning and co-ordination of contracted work Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 14 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 14 860409 Identification of suitable bidders (preferred list) Identification of hazards within the specification Checking of (health and safety aspects of) bids and selection of contractor Contractors agreement to be subject to client's rules Management of the contractor on site Checking after completion of contract Procedures for the selection of contractors Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 15 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 15 860409 The occupier of premises often has duties regarding the state and condition of the premises Both employer and the contractor have joint liabilities in common areas The occupier is not normally liable for dangers associated with the contractors work activities Unless when selecting the contractor as far as reasonably practicable the occupiers has ensured competency, and is satisfied that the works are being carried out properly Shared responsibilities in the case of joint occupation of premises Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 16 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 16 860409 Employers who work together in a common workplace have a duty to co-operate in order to discharge their duties This will include consideration of each other when conducting risk assessments and provision of procedures for serious or imminent danger Each occupant should co-operate with a co-ordinated response Employers should ensure that all relevant workers and in particular, competent workers appointed are aware and fully take part Co-operation and co-ordination Organisational health and safety roles and responsibilities The roles and responsibilities of: Organising for health and safety 17 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 17 860409 3.1 Organisational health and safety roles and responsibilities 3.2 Consultation with employees
Contents of element Organising for health and safety 18 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 18 860409 Duties to consult The importance and means of consulting with workers on health and safety issues The distinction between informing and consulting Consultation with employees Organising for health and safety 19 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 19 860409 Duties to consult National and international laws/regulations Trade Union Safety Representatives Other non-union employees
Consultation with employees Organising for health and safety 20 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 20 860409 The importance and means of consulting with workers on health and safety issues Employer should ensure that workers and their safety and health representatives are consulted, informed and trained on all aspects of OSH Employer should ensure the establishment and efficient functioning of a safety and health committee and the recognition of workers safety and health representatives, in accordance with national laws and practice
Consultation with employees Organising for health and safety 21 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 21 860409 The importance and means of consulting with workers on health and safety issues Workers safety delegates, workers safety and health committees, and joint safety and health committees or other workers representatives should: Be given adequate information on safety and health matters Be consulted when major new safety and health measures are envisaged Be consulted in planning alterations of work processes Be given protection from dismissal Be able to contribute to the decision-making process
Consultation with employees Organising for health and safety 22 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 22 860409 The importance and means of consulting with workers on health and safety issues Have access to all parts of the workplace Be free to contact labour inspectors Be able to contribute to negotiations Have reasonable time during paid working hours to exercise functions Have recourse to specialists to advise on problems
Consultation with employees Organising for health and safety 23 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 23 860409 The distinction between informing and consulting Desire of both employee and management to show honest commitment Positive approach to a programme of accident prevention Objectives and functions It is critical to establish a committee that is balanced in representation of workers and management
Consultation with employees Organising for health and safety 24 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 24 860409 The distinction between informing and consulting Arrangements and procedures should be established and maintained for: Receiving Documenting and responding appropriately to internal and external communications related to OSH Internal communication of OSH information between relevant levels and functions of the organisation Concerns, ideas and inputs of workers and their representatives on OSH matters are received, considered and responded to
ILO-OSH: 2001 Section 3.6 Communication Consultation with employees Organising for health and safety 25 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 25 860409 The distinction between informing and consulting Both employee and management to show honest commitment and a positive approach to a programme of accident prevention Determine clear objectives and functions Balanced in representation of workers and management
Requirements for effectiveness Consultation with employees Organising for health and safety 26 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 26 860409 The distinction between informing and consulting Nature of the organisations business The risks involved How active the health and safety programme is Items on the agenda Other local considerations Usually, meetings are held varying between once a month to every three months
Frequency of meetings Consultation with employees Organising for health and safety 27 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 27 860409 The distinction between informing and consulting Apologies for absence Minutes of the previous meeting Matters arising Reports Other reports New items Date of next meeting
Minutes and agenda Consultation with employees Organising for health and safety 28 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 28 860409 Commitment Clear objective Even balance Agenda Minutes Effective chair
Publication; decisions Full participation Regular meeting Appropriate topics H&S Specialist Sub committees
The distinction between informing and consulting Reasons why safety committees are effective Consultation with employees Organising for health and safety 29 Copyright RMS Publishing IGC First Edition - IGC1 Element 3 - v.1.0 - Slide 29 860409 3.1 Organisational health and safety roles and responsibilities 3.2 Consultation with employees
Contents of element Organising for health and safety