Project Management

Prepared by:

K. Sasikumar
Task
Project Management:
Limited Period
Normal Management
Continue to exist for many years

Prepared by:K.Sasikumar 2
 Phases
Project Management
Initiation Planning Executing Controlling Closing

Prepared by:K.Sasikumar 3
 Phases
Project Management
Initiation Planning Executing Controlling Closing

 Define the goals:

The Goals should be SMART
SPECIFIC
MEASUREABLE
ACHIEVABLE
REALISTIC
TIME BOUND
 Define the targeted beneficiaries
 write down the Project anyway
Prepared by:K.Sasikumar 4
 Phases
Project Management
Initiation Planning (1) Executing Controlling Closing

Translate goals into specific tasks

Task 01: Define Project Descriptions, Plans & Specifications.
Task 02: Identify & Analysis all Key activities
1. Performance
2. Specifications Required
3. Cost & Deliveries
4. Safety & Reliability
5. Maintainability
6. Technology & Specialist Advices
Prepared by:K.Sasikumar 5
 Phases
Project Management
Initiation Planning (2) Executing Controlling Closing

Scheduling: Define the Time Frames

Gant t Chart

Prepared by:K.Sasikumar 6
 Phases
Project Management
Initiation Planning Executing Controlling Closing

Accomplishing goals by leading the team, Solving the

problem and building the project.
 Plan the meetings
 Analyze the tasks accomplishments

Prepared by:K.Sasikumar 7
 Phases
Project Management
Initiation Planning Executing Controlling Closing

Leading to reach the goal.

Need for continuous Monitoring, Measuring feedback.
Feedback and control should be recognized
Need to be ready for changes.

Prepared by:K.Sasikumar 8
 Phases
Project Management
Initiation Planning Executing Controlling Closing

1. Deliver the project.

2. Get acknowledge results and Assess its success.
3. Take the time to compose a written evaluation.
Assessment Questionnaires:
 What goals were met and which weren't?
 Did the effective communication make?
 Were there specific technical hurdles?
 Were there budget or staff issues?
Prepared by:K.Sasikumar 9
Project Managers
Activity
 Liaison and Coordination with other concerned lines.
 Project Scheduling.
 Define the sequence of steps comprising organizing.
 Deciding who does WHAT, WHEN,HOW and WHY.
 Determining Resources and Allocation.
 Communication.
 Coordination & Integration of different activities.
 Controlling activities etc.

Prepared by:K.Sasikumar 10
 Stages of Project
Pre-investment Stage
1. Investment Opportunity identification.
2. Business Profile Preparation.
3. Technical Consultancy about Manufacturing
Product.
4. Preparation for getting resources.
5. Technical Consultation regarding Process,
Equipment and Raw Material etc.

Prepared by:K.Sasikumar 11
 Stages of Project
Second Stage
1. Detailed Project Report Preparation.
2. Project Scheduling.
3. Arranging Finance and Organizing.

Prepared by:K.Sasikumar 12
 Stages of Project
Third Stage
1. Manufacturing process
2. Work on:
 Product Promotion
 Costing & Pricing
 Financial Management
 Personnel & Labour Relations
 Productivity
 Sub Contracting
 Diversification & Related Aspects.

Prepared by:K.Sasikumar 13
 Project Reports
Business Plan: Contents
Marketing Plan
 Product Description
 Target Market Segments
 Target Market Area
 Demand and Supply Analysis
 Market Share
 Competitors’ Supply Analysis
 Marketing Strategies of the Competitors
 Product Strategies of the Competitors
 Distribution Strategies of the Competitors
 Promotional Strategies of the Competitors
 Pricing Strategies of the Competitors
 Marketing Strategies of the Competitors
 Sales Forecast
 Assets Used in Marketing
 Labour Cost for Marketing
 Overheads for Marketing
 Projected Total Annual Marketing Expenses
Prepared by:K.Sasikumar 14
 Project Reports
Business Plan: Contents
Technical & Production Plan
 Product Description
 Process Steps
 Technical Flow Chart
 Production Schedule
 Plant Description
 Plant Layout
 Machineries & Equipment Costing
 Fixed Assets Used in Production & Depreciation
 Material Cost
 Annual Factory Overheads
 Labour Requirement & Cost
 Annual Production Cost
Prepared by:K.Sasikumar 15
 Project Reports
Business Plan: Contents
Organization & Management Plan
 Organization Name & Registration
 Organization Structure
 Key Positions & Responsibilities
 Recruitment & Training of Staffs
 Salary of administration Staffs
 Fixed Assets using in Administration &
Depreciation
 Pre-operating Activities & Cost
 Annual Administrative Expenses
Prepared by:K.Sasikumar 16
 Project Reports
Business Plan: Contents
Financial Plan
 Project Summary (Assets & Depreciation,
Income & Expense Details).
 Total Project Cost & Source of Finance.
 Working Capital
 Bank Loan Repayment Schedule
 Profit & Loss Statement
 Cash Flow Statement
 Projected Balance Sheet
 Financial Analysis (Ratios: DSCR, ROE,
ROI etc.)
Prepared by:K.Sasikumar 17
 Project Scheduling
Techniques
1. Divide the project into Manageable Part.
2. Deciding the Sequence of Activities.
3. Estimate duration for each separate activity.
4. Defining time scale for each activity.
5. Reconciliation of the accuracy of activities.

Prepared by:K.Sasikumar 18
 Project Cost

1. Degree of profit can be increased or

decreased depending upon cost incurred.
2. Keep an eye on the Cost feedback system.
( Function oriented estimation, Process
Planning and Production with Valuation)
3) Demand potential assessment , Technical
Studies and Cost Forecasting.

Prepared by:K.Sasikumar 19
 Project Failure
Reasons
 Inadequate technical skill
 Underestimation of the time for completion.
 Inadequate working capital
 Incorrect assumptions regarding future trends
 Inflation Rate

Prepared by:K.Sasikumar 20
 Risk Management
Threat Factors
 Natural Threats: Internal Flooding, External
Flooding, Internal Fire, External Fire, Hurricane,
Storm, Tidal Waves &Typhoon etc.
 Technical Threats: Power Failure/Fluctuation,
Heating, Ventilation or Air conditioning Failure,
Failure of the Computers, Telecommunication
failure and Gas Leakage etc.
 Human Threats: Robbery, Bomb Threats,
Chemical spill, War, Hazardous Waste, Vehicle
Crash, Work Stoppage etc.

Prepared by:K.Sasikumar 21
 Risk Assessment Process
 Typical Assumptions
I. Impact Rating could range between 1 and 3.
II. Each potential threat should be assumed to be Localized.
III. One Potential threat could lead to another potential threat
IV. Most of the impacts may be rated no higher than 2.
V. The risk assessment should be performed by facility.
 Other Considerations
I. Investigating the frequency ( Often/ Seldom)
II. Determining the degree of predictability
III. Estimating the duration of disaster
IV. Considering the impact (Destroyed/ Not destroyed)
V. Identifying the consequence

VI. Estimating potential losses

Prepared by:K.Sasikumar 22
 Measuring Risk
 Probability: Rate of Impact:
High = 10 Points No Impact = 0
Medium = 05 Points Noticeable Impact ( 8 hours) = 1
Low = 01 Points Damage to Equipment ( 8-48 hours) = 2
Major Damage (> 48 Hours) = 3

Weighted Risk Rating System :

Serial Type of Risk Probability Impact Weighted Risk
No (Points) Rate Factor =P x IR

01
02
03

Prepared by:K.Sasikumar 23
 Precautions

Disaster Prevention:
I. Ensure the safety of personnel and assets .
II. Identify the Preparedness and Preventive
Measures.
III. Additional preventative measures can be
considered for implementation.
IV. Disaster prevention and preparedness
begins at the top of an organization.
V. The attitude of senior management toward
security and prevention.
Prepared by:K.Sasikumar 24
 Precautions
Disaster Prevention Techniques:
Procedural prevention
I. Relates to the day- to-day activities relating to
security & recovery.
II. Begins with assigning responsibility for all
individual.
III. Ensure that these activities are performed
regularly.
Physical prevention
I. Preparedness for disaster begins during
infrastructure arrangement. (Emergency
procedures)
Prepared by:K.Sasikumar 25
 Record Considerations

 Vital records
Vital records are irreplaceable.
 Important records
Can be obtained or reproduced at
considerable expense & only after
considerable delay.
 Useful records
Useful records would cause
inconvenience if lost, but can be replaced
without considerable expense
Prepared by:K.Sasikumar 26