Welcome to New Revised

Softex procedure
EXIM Division, Hyderabad
Circular
RBI has issued vide circular no: RBI/2013-
14/254 A.P. (DIR series) Cir. No.43 dated
13th September 2013 regarding the
simplification of existing softex form used for
declaration of Export of Software. RBI has
announced the date of implementation of new
softex form and its rules from 1st October
2013.
RBI circular

RESERVE BANK OF INDIA

Foreign Exchange Department
Central Office
Mumbai - 400 001

RBI/2013-14/254
A.P. (DIR Series) Circular No.43 September 13, 2013
To
All Authorised Dealers in Foreign Exchange
Madam / Sir,
Export of Goods and Services-
Simplification and Revision of Declaration Form for Exports of Goods/Softwares

Attention of the Authorised Dealers is invited to Regulation 6 of the Notification No.FEMA 23/2000-RB
dated May 3, 2000 viz. Foreign Exchange Management (Export of Goods and Services) Regulations,
2000, as amended by the Notification No.FEMA 36/2001-RB dated February 27, 2001 and A.P. (DIR
Series) Circular No. 80 dated February 15, 2012 ,in terms of which every exporter of goods or softwares
has to give declaration in one of the forms (GR/PP/SDF/SOFTEX/Bulk SOFTEX) and submit it to the
specified authority for certification.

1.In order to simplify the existing form used for declaration of exports of Goods/Softwares, a common
form called Export Declaration Form (EDF) has been devised to declare all types of export of goods
from Non-EDI ports and a common SOFTEX Form to declare single as well as bulk software exports.
The EDF will replace the existing GR/PP form used for declaration of export of Goods. The procedure
relating to the exports of goods through EDI ports will remain the same and SDF form will be applicable
as hitherto. The EDF and SOFTEX form have been given in Annex I and Annex II respectively.

2.Under the revised procedure, the exporters will have to declare all the export transactions, including
those less than US$25000, in the form as applicable.
3.Reserve Bank of India will be extending the facilities to exporters for online generation of SOFTEX
Form No. (Single as well as Bulk) for use in Off-Site Software exports, in addition to EDF Form No.
(Present web-based process of generation of GR Form No. gets replaced) through its website
www.rbi.org.in . In order to generate the above number, the applicant has













generated for each transaction by the applicant exporter. The specimen of online form and
the advice are given in Annex III. The present facility of manual allotment of single as well bulk
SOFTEX form number by Regional Offices of RBI would be dispensed with accordingly.


1.The Foreign Exchange Management Act (FEMA) requires exporters to complete the
EDF/SOFTEX Form using the number so allotted and submit them to the specified authority first
for certification and then to AD for necessary action as hitherto.


2.The above instruction will come into force from October 1, 2013. Authorised Dealers may bring
the contents of this circular to the notice of their constituents concerned.


3.The directions contained in this circular have been issued under Section 10(4) and Section
11(1) of the FEMA, 1999 (42 of 1999) and are without prejudice to permissions / approvals, if
any, required under any other law.

Yours faithfully,
(C.D.Srinivasan)
Chief General Manager
Highlights of new revised procedure
Exporters can use the allocated Softex number either for each
invoice or for a group of invoices with same currency of a particular
customer.(Kindly refer D of Annexure of RBI Circular No. 80 dated 15
th
Feb
2012).
Exporter will have to declare all the export transactions, including
those less than US$25000. (Kindly refer point no.3 of RBI Circular no.43
dated 13
th
Sept 2013)
RBI shall provides softex numbers through its website
www.rbi.org.in. Forms FEMA Forms Printing (EDF/Softex
form no.) The specimen of online form and the advice are given in
Annex III. ( Kindly refer point no.4 of RBI Circular no. 43 dated 13th Sept 2013)

Revised softex form is common form to declare single as well as
bulk software exports. (Kindly refer point no.2 of RBI Circular no.43 dated
13th Sept 2013)
New revised procedure effective from 1
st
Oct 2013.( Kindly refer point
no.6 of RBI Circular no.43 dated 13th Sept 2013)


Revised Softex form
Revised softex form for offsite software exports
(Kindly refer Annexure-II of Circular no: 43 dated 13
th
Sept 2013)



Revised softex form for Royalty Receipt
(Kindly refer Annexure-II of Circular no: 43 dated 13
th
Sept 2013)

Format of Softex Forms
Summary Sheet
Section - A
Name and address of Exporter IEC Code.
Letter of Permission (LOP)
No.(STP/EHTP/SEZ/EPZ/100% EOU/DTA Unit)
Date of LOP
issued

Name of Authorised Datacom Service Provider STPI/SEZ Centre
Name and address of Authorised Dealer/Bank Authorized
Dealer Code

Section - B
List of Invoices for offshore export value through datacom link
Period of Invoices raised from _____________ to _____________
S
r
.

N
o
.

So
fte
x
No
.
Name
of the
Client
Addr
ess
of
the
Clien
t
Cou
ntry
Internal
project
code/Cont
ract/
Agreemen
t No &
date
Typ
e of
S/W
Exp
orte
d
Mod
e of
reali
satio
n
Invoic
e
Numb
er
Invoi
ce
Date
(DD/
MM/Y
Y)
Curr
ency
Analysis of Export Value

Valu
e of
soft
ware
Expo
rt
(A)
Tran
smis
sion
Char
ge
(B)
Co
mmi
ssio
n
( C)
Dedu
ction
(D)
Net
Realis
able
value
[
(A+B)-
(C+D)]

SECTION - C
DECLARATION BY EXPORTER
I /We@ hereby declare that I/we@ am/are@ the seller of the software in respect of which this
declaration is made and that the particulars given above are true and that the value to be
received from the buyer represents the export value contracted and declared above. I/We@
also declare that the software has been developed and exported by using Authorised and
legitimate datacom link and certified that the software described above was actually
transmitted. I/We @ undertake that I/we@ will deliver to the Authorised dealer bank named
above the foreign exchange representing the full value of the software exported as above on or
before........................ (i.e. within the period of realisation stipulated by RBI from time to time ) in
the manner specified in the Regulations made under the Foreign Exchange Management Act,
1999.
I/We @ am/are not in the Caution List of the
Reserve Bank of India.

Place:
Date:
Name :
Designation:
Stamp (Signature of the
Exporter)

Space for use of the competent authority in STPI/EPZ/SEZ
Certified, on the basis of above declaration by the SEZ/STPI unit, that the software described above and the export
value declared by the exporter in this form is as per the corresponding invoice/gist of invoices submitted and
declared by the Unit.
Date:
Name :
Designation:
Stamp
( Signature of the Designated/Authorised Official of STPI/EPZ/SEZ )
Guide Lines to Fill the
Revised Softex Form
Softex number : Softex number allocated by RBI
itself (www.rbi.org.in. Forms FEMA Forms
Printing (EDF/Softex form no.)


Name*
IE Code*
Address*
Telephone No.*
Email*
Fax
Type of Export*
Drop down option
1 [ ] Goods
2 [ ] Software
Mode of Export*
Drop down option ( if type of export is Goods)
1. [ ] Post Parcel/Couriers
2. [ ] Others
Form No*.
Drop down option
( if type of export is Software)
1.[] Single
2.[] Bulk
Numbers of Form

Maximum 50 forms Nos. ( in case of bulk option is selected)
* Mandatory
Name, Address & Country of Client :

It should match with your business proof
document (Agreement/SOW / Workorder /
PO / Job order)

Internal project code/Contract/ Agreement
No & date:

As per Business proof document


Type of software exported


(a) Computer Software RBI Code
Data Entry job and Conversion
Software Data Processing 906
Software Development 907
Software Product , Packages 908
Other (Please specify). 909
(b) Other Software
Video /TV Software 910
Others/( Please specify) .. 911

Mode of Realisation : How export value will
realise.
Types of Realisation :
1. Under L/C : Letter of Credit is a letter issued by a buyers bank to
another sellers bank (especially one in a different country) to serve as
a guarantee for payments made to a specified person under specified
conditions.

2. Bank guarantee : A bank guarantee is a surety or a guarantee issued by the
bank on behalf of its customer for the benefit of foreign beneficiary.
3. Others : EEFC Account
Exchange Earners' Foreign Currency Account (EEFC) is an account
maintained in foreign currency with an Authorised Dealer.
Invoice number & Date : Please follow
procedure of your organization.

Country & Currency : Kindly mentioned the code only.



CURRENCY_SWIFTCODE CURRENCYNAME RBI NUMERIC CURRENCY CODE
ACD ACU Dollar 725
ACU AMU 706
AED UAE Dirham 419
AFA Afghani 001
ALL Albanian Lek 003
AON Angola Kwanza 024
ARS Argentine Peso 015
ATS Austrian Schilling 019
AUD Australian Dollar 017
BBD Barbados Dollar 029
BDT Bangladesh Taka 027
BEF Belgian Franc 033
BGL Bulgarian Lev 049
BHD Bahraini Dinar 025
BIF Burundi Franc 053
BMD Bermudian Dollar 037
BND Brunei Dollar 047
BOB Bolivian Boliviano 039
BRL Brazilian Real 043
BSD Bahamian Dollar 023
BWP Botswanian Pula 041
BYB Belarus Rouble 055
BZD Belize Dollar 031
CAD Canadian Dollar 059
CHF Swiss Franc 389
CLP Chilean Peso 073
CNY Yuan Renminbi 077
COP Colombian Peso 083
CRC Costa Rican Colon 091
CUP Cuban Peso 093
CYP Cyprus Pound 095
CZK CZECH KORUNA 098
DEM Deutsche Mark 147
DJF Djibouti Franc 102
DKK Danish Kroner 101
DOP Dominican Peso 103
DZD Algerian Dinar 005
ECS Ecuador Sucre 109
EGP Egyptian Pound 111
ESP Spanish Peseta 367
ETB Ethiopian Birr 115
EUR Euro (European Union) 500
FIM Finnish Markka 125
FJD Fiji Dollar 127
FKP Falkland Islands Pound 123
FRF French Franc 129
GBP Pound Sterling 421
GHC Ghana Cedi 149
GIP Gibraltar Pound 151
GMD Gambian Dalasi 143
GNF Guinea Franc 167
CURRENCY_SWIFTCODE CURRENCYNAME RBI NUMERIC CURRENCY CODE
GRD Greek Drachma 155
GTQ Guatemala Quetzal 165
GYD Guyana Dollar 171
HKD Hong Kong Dollars 179
HNL Honduras Lempira 177
HRK Croatia Kuna 092
HTG Haiti Gourde 175
HUF Hungarian Forint 181
IDR Indonesian Rupiah 187
IEP Irish Pound 193
ILS Israeli New Shekel 195
INR Indian Rupee 188
IQD Iraqi Dinar 191
IRR Iranian Rial 189
ISK Iceland Krona 185
ITL Italian Lira 197
JMD Jamaican Dollar 203
JOD Jordanian Dinar 207
JPY Japanese Yen 205
KES Kenyan Shilling 213
KHR Cambodian Rial 211
KMF Comoros Franc 057
KPW North Korean Won 215
KRW South Korean Won 217
KWD Kuwaiti Dinar 219
KZT Kazakstan Tenge 212
LAK Lao New Kip 223
LBP Lebanese Pound 225
LKR Sri Lankan Rupee 369
LRD Liberian Dollar 229
LSL Lesotho Maloti 227
LTL Lithuanian Litas 234
CURRENCY_SWIFTCODE CURRENCYNAME RBI NUMERIC CURRENCY CODE
LUF Luxembourg Franc 235
LYD Libyan Dinar 231
MAD Moroccan Dirham 265
MGF Madagascar Franc 241
MMK Myanmar Kyat 258
MNT Mongolian Tugrik 261
MRO Mauritanian Ouguiya 255
MTL Maltese Lira 251
MUR Mauritius Rupee 257
MVR Maldivian Rufiyaa 247
MWK Malawian Kwacha 243
MXN Mexican Peso 259
MYR Malaysian Ringgit 245
NGN Nigerian Naira 291
NIO Nicaraguan Gold Cordoba 287
NLG Netherlands Guilder 275
NOK Norwegian Krone 297
NPR Nepalese Rupee 273
NZD New Zealand Dollar 285
OMR Omani Rial 301
PAB Panaman Balboa 311
PEN Peruvian New Sol 319
PHP Philippinian Peso 323
PKR Pakistani Rupee 309
PLN Polish Zloty 325
PTE Portuguese Escudo 327
PYG Paraguay Guarani 317
QAR Qatari Rial 335
ROL Romanian Leu 343
RON ROMANIAN NEW L 343
RUB RUSSIAN ROUBLE 344
RWF Rwanda Franc 345
CURRENCY_SWIFTCODE CURRENCYNAME RBI NUMERIC CURRENCY CODE
SAR Saudi Rial 351
SCR Seychelles Rupee 355
SDD Sudanese Dinar 381
SEK Swedish Krona 387
SGD Singapore Dollar 359
SHP St. Helena Pound 371
SLL Leone 357
SOS Somali Shilling 363
SRG Suriname Guilder 383
SVC El Salvador Colon 113
SYP Syrian Pound 391
SZL Swaziland Lilangeni 385
THB Thai Baht 397
TND Tunisian Dinar 407
TOP Tonga Parangas 403
TRL Turkish Lira 409
TTD Trinidad and Tobago Dollar 405
TWD Taiwan Dollar 075
TZS Tanzanian Shilling 395
UAH Ukrainian Hryvnia 422
UGX Uganda Shilling 417
USD United States Dollar 423
UYU URUGUAYAN PESO 427
UZS Uzbekistan Sum 430
VEB Venezuelan Bolivar 433
VND Vietnam Dong 437
WST Tala 447
XAF CFA Franc 067
XCD East Carbbi 379
XEU European Currency Unit 707
XOF West African CFA Franc 035
YER Yemeni Rial 453
ZAR south African Rand 365
ZMK Zambian Kwacha 461
ZRN
Congo Democratic Republic Zaire
Congelese Franc 459
ZWD Zimbabwe Dollar 463
CURRENCY_SWIFTCODE CURRENCYNAME RBI NUMERIC CURRENCY CODE

Analysis of Export Value :

A- Value of Software Export
B-Transmission Charges
C- Commission
D- Deduction
STPI will certify the Net Realisable value i.e. ((A+B)-
(C+D))

Section C Declaration:

It should be signed by the Authorised Person.
Differences between new & old softex procedure
Old Softex Revised Softex
1. Three Sets of Softex application
forms need to be submit
(Original/Duplicate and
Triplicate).

2. Invoices in Triplicate which are
duly signed by Authorized
person need to be submit along
with Softex Form.

3. P.O/Agreement/Work order as
per checklist need to be submit.

4. No Soft copy of Softex form
required for certification.

5. Softex Numbers can be allotted
by STPI/ by the Unit as allotted
by RBI. Softex number for each
Softex form.
6. Exporter need not declare the
export transactions less than
US$25000.

1. Four Sets of new softex form as per
RBI format need to be Submit
(Original/Duplicate/Triplicate and
Quadruplicate).

2. Invoice details need to be mention
in Section B of Softex form.

3. Agreement/P.O/Work order details
need to mention in Section B of
softex form.

4. Soft copy of Softex form forward to
STPI (simplified.softex@hyd.stpi.in)
Along with Hardcopy.
5. Softex Numbers allotted by RBI
through online only.


6. Exporter will have to declare all the
export transactions, including those
less than US$25000.

Sample Check & Verification
Old Softex Revised Softex
1. Three Sets of Softex Application
forms Need to be submit
(Original/Duplicate and
Triplicate).

2. Invoices in Triplicate which are
duly signed by Authorized
person need to be submit along
with Softex Form.

3. P.O/Agreement/Work order as
per checklist need to be submit.

4. No Soft copy of Softex form
required for certification.
5. Exporter need to submit Data
Communication link proof.
6. Softex Numbers can be allotted
by STPI/ by the Unit as allotted
by RBI. Softex number for each
Softex form.
7. Exporter need not declare the
export transactions less than
US$25000.

1. Four Sets of new softex form as per
RBI format need to Submit
(Original/Duplicate/Triplicate and
Quadruplicate).

2. Invoice details need to be
mentioned in Section B. Invoices
copies required for sample check.
3. Agreement/P.O/Work order details
need to mentioned in Section B. One
copy of business proof document
to be taken for sample check.
4. Need Soft copy of Softex form along
with Hardcopy.
5. Exporter provide details of datacom
link in Section A of Softex form
(Hard copy required for sample
check).
6. Softex Numbers allotted by RBI
only through online.
7. Exporter will have to declare all the
export transactions, including those
less than US$25000.
For more information kindly contacts us :

Mr. B.Kiran Kumar, Dy.Director Mob: 9959999492
Email :kirankumar.b@hyd.stpi.in

Mr. N S Siddaiah, Jt.Director Mob: 9347500501
Email : siddaiah.ns@hyd.stpi.in