IBM Global Services

2005 IBM Corporation Printing SAPScript Forms | 9.06 March-2005

Printing SAPScript Forms
IBM Global Services
2005 IBM Corporation 2 March-2005 Printing SAPScript Forms | 9.06
Objective
The participants will be able to :
Identify What ? Where ? When ? How ? should be printed with a SAPScript form.
Describe Output Type
Differentiate Screen Vs. Printer
Analyze Print Preview
Perform Collective Printing
Employ Repeating Output


IBM Global Services
2005 IBM Corporation 3 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms What? Where? When? How?
Where should it be printed?
How many copied should be printed?
When should it be printed?
What medium should it be printed on?

IBM Global Services
2005 IBM Corporation 4 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms What? Where? When? How?
(Contd.)
At what level should the information be stored?
What types of status should be captured?
IBM Global Services
2005 IBM Corporation 5 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms - Output Type
Create Sales order (VA01) ->Extras
-> Output -> Header -> Edit
Output Type defines when and to
where to print the form.
When - Communication method
Where - Further data
How - Medium
IBM Global Services
2005 IBM Corporation 6 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms : Output Type - When
Click on Further data button
Dispatch time
Send with periodically scheduled job
The message is processed through report
program RSNAST00. This report program
can be scheduled periodically or started
manually.

Send with job, with additional time
specification
Same as 1, but tte message contains an
earliest processing date and a requested
processing time. The message is ignored
by report program RSNAST00 before the
requested date.

IBM Global Services
2005 IBM Corporation 7 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms : Output Type - When (Contd.)
Click on Further data button
Dispatch time
Send with application own transaction
The message is selected and processed
by application specific programs.
Processing can take place online or in the
background.
Send Immediately (When saving the
application)
The message is processed when the
application document is saved. No further
processing of the message is necessary.
IBM Global Services
2005 IBM Corporation 8 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms : Output Type - Where
Click on Communication method
button
Printer name - Physical output device
name
Number of messages - Number of
copies to be printed
IBM Global Services
2005 IBM Corporation 9 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms
Output medium:
1 Printout
2 Fax
3 Teletex
4 Telex
6 EDI
7 SAP Office
8 Special function
9 Workflow events
A Distribution (ALE)
T Workflow: Task
IBM Global Services
2005 IBM Corporation 10 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms (Contd.)
Processing status:
0 Not processed
1 Successfully processed
2 Incorrectly processed
3 Not active
IBM Global Services
2005 IBM Corporation 11 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms - Screen Vs. Printer
Sales document ->Issue Output To
-> Print Preview
Works with all timing as long as
there exists an output type
Ignores the output device
specification
Best for debugging
Sales document ->Issue Output To
-> Print
Works only if Dispatch time = 3
(Send with application own
transaction)
IBM Global Services
2005 IBM Corporation 12 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms - Print Preview
IBM Global Services
2005 IBM Corporation 13 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms - Collective Printing (Send time = 1)
Execute Program RSNAST00 using
Transaction SE38. Transaction
OVNN.
Can define and use variants.
Only the output types with Dispatch
time = 1 will be detected
Only the output type with status = 0
will be detected unless Send Again
field is checked
Object key = Document number
IBM Global Services
2005 IBM Corporation 14 March-2005 Printing SAPScript Forms | 9.06
Printing SAP Script Forms - Repeating Output
Enter the document in change
mode.
Select an output type that has
already been successfully
processed (Status = 1).
Click on Repeat output
button.
Select the new entry. (Status =
0) and change any data if
necessary
Trigger printing as before.

IBM Global Services
2005 IBM Corporation 15 March-2005 Printing SAPScript Forms | 9.06
Demonstration
Printing SAPScript forms.
IBM Global Services
2005 IBM Corporation 16 March-2005 Printing SAPScript Forms | 9.06
Practice
Printing SAPScript forms.
IBM Global Services
2005 IBM Corporation 17 March-2005 Printing SAPScript Forms | 9.06
Summary
The different medium for printing SAPScript forms are printout, fax, EDI ,
Workflow , etc.
The Output type defines when, where, and how to print the form. The output
types are proposed for SAP documents via configuration and can be over-ridden.
SAP forms are frequently designed to be triggered by event.
Output will be generated and issued to the specified printer when triggered by
their respective events.



IBM Global Services
2005 IBM Corporation 18 March-2005 Printing SAPScript Forms | 9.06
Questions
What are the different output mediums for SAPScript forms ?
What are the different triggering events for SAPScript forms ?
How can SAPScript forms be displayed on screen before printing ?