MANAGING FINANCE IN PUBLIC

SECTOR

LECTURE
THE PROCESS BY WHICH PROJECTS
ARE PUT OUT TO TENDER
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ASSESSMENT CRITERIA
3.1
Determine process by which projects are
put out to tender



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TENDERING FOR PUBLIC SECTOR
CONTRACTS
Tender usually refers to the process whereby
governments and financial institutions invite
bids for large projects that must be submitted
within a fixed deadline.
Tendering is the process of making an offer,
bid or proposal, or expressing interest in
response to an invitation or request for
tender.
There may be opportunities for your business
to provide goods or services to the public
sector, either through a direct contract or by
becoming a subcontractor.
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TENDERING FOR PUBLIC SECTOR
CONTRACTS
The public sector includes:
Central Government Departments And
Agencies
Non-departmental Public Bodies
The NHS And Its Local Trusts
Local Authorities
Universities And Colleges
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SEARCHING FOR PUBLIC SECTOR CONTRACTS
As well as using Contracts Finder, you can
also find out about opportunities by:
looking for contract notices in
newspapers and trade magazines
contacting the Small Business Research
Initiative (SBRI), which provides funding
for new products
contacting your local Enterprise Europe
Network on the Enterprise Europe
Network website

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GROUP TASK 1
TENDER PROCESS
1. Do a research on the TENDER
PROCESS IN A PUBLIC SECTOR
ORGANISATION (SUTTON COUNCIL)
and produce a FLOWCHART and
accompanying explanation.
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INVITATION TO
TENDER
Tenderers Questionnaire
(All firms applying to tender or tendering to the
Council are required to complete this
Questionnaire to give necessary information about
the firm applying.)
Instructions to Tenderers
the instructions tenderers must observe when
tendering and states when, how and where tenders
must be submitted, what information firms must
include with their tenders and the conditions under
which such tenders are submitted.
Specification
The particular requirements of the supply are set out
here detailing quality, quantity, support services required
and any constraints in place.
Method Statements
The method statement is an essential part of the
process and is evaluated by the Council as part of
the tender along with price and the questionnaire.
Contract Conditions
The legal terms and conditions include the
obligations of the contracting parties, payment
arrangements, and how variations, instructions and
disputes are to be handled.
Form of Tender
This is the document, which tenderers sign to formalise
their tender, and may summarise the tender price.
Certificates
.
There are two certificates to be completed by all
tenderers and these are the certificate as to
canvassing and a certificate of non-collusion.
INVITATION TO TENDER
SUTTON COUNCIL INVITATION TO
TENDER THE DESIGN AND
CONSRUCTION FOR SUTTON
RESIDENTIAL CARE HOME (REFERENCE
- RC0873820)
You are here-by invited by London Borough
of Sutton to provide DESIGN AND
CONSRUCTION FOR SUTTON
RESIDENTIAL CARE HOME .
The tender should be in accordance with the
Form of Tender and Instructions for
Tenderers as enclosed.
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INVITATION TO TENDER
It is your responsibility as Tenderers to make
sure that your tender is submitted not later
than the indicated time.
Tender after that time will not be considered.
The council is not bound to allow the lowest
price and shall not be bound to permit the
Contractor as the only supplier.
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INVITATION TO TENDER
Enquiries regarding this Invitation to Tender
should also be addressed to
Emmanuel (the Director of Health Services)
telephone number: 0208 3315 426,
e-mail: emma@sutton.gov.uk.
Please acknowledge receipt of this Invitation to
Tender and its accompanying documents
confirming your intention to submit a tender as
requested.
Yours faithfully,
Sutton Council
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WRITING A TENDER DOCUMENT
Most tender processes will include the
following documents: -
Tenderers Questionnaire
All firms applying to tender or tendering to
the Council are required to complete this
questionnaire to give necessary information
about the firm applying.

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TENDER DOCUMENTS EXPLAINED
The questionnaire includes questions
regarding:
the firms business and financial status,
compliance with equalities and health and
safety requirements,
experience and references and
approach to environmental issues.
For select list or EU Restricted processes
the completed questionnaires will be
evaluated to short list firms to tender at
expression of interest stage.
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TENDER DOCUMENTS EXPLAINED
Instructions to Tenderers
This document sets out the instructions
tenderers must observe when tendering and
states:
when, how and where tenders must be
submitted,
what information firms must include with
their tenders and
the conditions under which such tenders
are submitted.
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TENDER DOCUMENTS EXPLAINED
Specification
The particular requirements of the supply are
set out here detailing quality, quantity, support
services required and any constraints in place.
Method Statements
Tenderers are required to submit their methods
for delivering the contract requirements by
answering a number of method statement
questions.
The method statement is an essential part of
the process and is evaluated by the Council as
part of the tender along with price and the
questionnaire.
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TENDER DOCUMENTS EXPLAINED
Contract Conditions
The legal terms and conditions under which
the contract is to be offered governing the
legal relationship between the contracting
parties.
The conditions include the obligations of the
contracting parties, payment arrangements,
and how variations, instructions and disputes
are to be handled.

(EXAMPLE OF CONTRACT CONDITION ON TRANSFER OF
CONTRACT)
The Contractor shall not transfer, assign or sub-let the Contract or any
part of it, to any person without the prior written permission of the
College, which may be given or withheld by the College in their absolute
discretion.

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TENDER DOCUMENTS EXPLAINED


Form of Tender
This is a document that is signed by the
supplier to indicate that it understands the
tender requirements and accepts the
terms and conditions of the tender.

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TENDER DOCUMENTS EXPLAINED
Certificates
There are two certificates to be completed
by all tenderers and these are the
certificate as to canvassing and a
certificate of non-collusion.
A Certificate of Canvassing certifies that
the supplier has not / will not canvass or
solicit any representative of the awarding
body (such as Councillor, Officer or
Employee of a Council) in connection with
the preparation, submission and
evaluation of their tender proposal.
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NON-COLLUSION CERTIFICATE
Non-Collusion Certificate ensures that the
supplier certifies that their tender is made
in good faith, and that they have not fixed
or adjusted the amount of the tender in
accordance with any arrangement with
any other person.

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TENDER DOCUMENTS EXPLAINED


Price Schedule / Schedule of Rates
Many tenders are based on multiple prices
or rates this document will be provided for
tenderers to complete in such cases.
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EXAMPLE OF METHOD STATEMENT
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EXAMPLE OF TENDER FORM
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EXAMPLE OF TENDER FORM
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