Departmental Promotion

committee-DPC
-DPC for Class-I & above consist chief Secretary,
Secretary next to CS, Secretary of Concern
Department, secretary to General administration
dept.

-DPC Should be held every year during July to
September

-Minutes of the DPC should be prepared in
prescribed format


1
DPC- Conti.
- Select List should be limited to the vacancies likely to occur
during the next year.
- Vacancies include actual vacant post, post to be vacant due to
retirement, Post to be vacant due to promotion to higher
post, New sanctioned post.
- Names entered in the list should be arranged to in the order
of seniority.
- Weightage for outstanding merit should be given as six post
ahead before his post.
- Select List should be prepared for one year- From 1
st

September to 31
st
August every year


2
DPC- Conti.
- In the case of Government servants under suspension and against
whom inquiries are pending or to be initiated, the findings as to be
suitability and the place in the select list of the Government servant
should be recorded separately and attached to the proceedings in a
sealed envelope.

- Principle of promotion by Selection should be introduced at the
level of the key posts such as Heads of Departments.

- Promotion by selection on the basis of merit- i.e. Outstanding,
Very good, Good, and Unfit for promotion.
3
DPC- Conti.
(1) For the promotion to the post of class-I first
level to second level-
-Confidential report for eight years should be
considered and five out of eight CR must be Very
Good or Outstanding.
(2) For the promotion to the post of class-I second
level to higher level-
-Confidential report for eight years should be
considered and for Very Good, five out of eight
CR must be Very Good and for Outstanding, six
out of eight CR must be Outstanding

4
DPC- Conti.
- For promotion to the post of Heads of Departments, the
selection committee will classify officers within the Zone of
consideration as outstanding, very good, good and unfit. The
zone of consideration shall be as under:
No. of Vacancies No. of officers to be considered
1 5
2 8
3 10
4 or more three times the number of vacancies

5
DPC- Conti.
- For promotion on one or more post,
recommendation of DPC is must.
- When the posts are within the purview of the
Gujarat Public Service commission, proposal
of the select list should be sent to GPSC along
with prescribed check list.
6
Deemed Date & Re-adjusted Date
Deemed Date : In case of superseded
Government Servant when the orders of
supersession are set aside or for other reason
deemed date is given to Government Servant,
such Government servant should be deemed
to have been promoted to the higher post
from the date from which he would have been
promoted i.e. from the dates from which his
juniors were promoted.

7
Deemed Date & Re-adjusted Date
Re-adjusted Date : In case of Direct recruitment or
Promotion, when the ratio is not maintained, at the
time of preparing seniority list, occasion may occur
to re-adjust the date of appointment.
- When deemed date or Re-adjusted date is given to
Government servant, no arrears of pay for that
period on that account should be paid to him.
8
Other Service Matters
(1) Forwarding of Application:
- When Government Servant request to forward his
application to other state Government
office/Board/ Corporation for higher post or post
of higher pay, such applications may be
forwarded without any limitation.
- Government Servant may apply direct to the
concern office or he may apply through his
present office. If he apply directly, he should
inform his present office within seven days.
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Other Service Matters
(1) Forwarding of Application:
- If any Departmental inquiry is pending or
proposed or any police case is pending, present
office of the concern Government servant should
inform about this inquiry to the office in which
Government servant is applying.
- When Government Servant request to forward
his application to other than state Government
office/Board/ Corporation for higher post or post
of higher pay, only four applications during the
year may be forwarded.

10
Other Service Matters
(1) Forwarding of Application:
-When Government Servant request to forward his
application to other than state Government
office/Board/ Corporation for similar post or post
of same pay, only three applications during the
year may be forwarded.
- Two more applications above the prescribed limit,
should be forwarded in case of applications of the
SC/ST candidates.


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Other Service Matters
(1) Forwarding of Application:
- When only two years left of retirement,
application of such Government Servant
should be forwarded.
- Government Servant may apply directly to
GPSC, but he has to inform his office within
seven days and office has to issue NOC if
asked to provide to GPSC.
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Other Service Matters
(2) Passport NOC :
For obtaining Passport, Government Servant
has to produce NOC in the format prescribed
by the Government of India.
- For obtaining NOC, he has to produce affidavit
to be executed on a appropriate non-judicial
stamp paper and attested by a Notary Public.
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Other Service Matters
(3) Model Principles for Transfer of
Government Servant :
- Government Servant should not transfer
before three years and he must be transferred
before five years of his service.
- Class-I officer of state level office should be
transfer any place within the state and Class-I
officer of District level office should be
transfer any place except his native district.
14
Other Service Matters
(3) Model Principles for Transfer of
Government Servant :
- Class-II officer should be transfer any place
except his native Taluka.
- Class-III employee should not also
transferred before three years and he must be
transferred before five years of his service.
- There is no time limit for transfer of class-IV
employee.

15
Other Service Matters
(3) Model Principles for Transfer of
Government Servant :
- During Educational Term, no transfer should
be made.
- Husband and wife should be posted in one
place.
- Before one year of retirement, on request,
transfer may be made to native place or any
nearby place.
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Other Service Matters
(3) Model Principles for Transfer of Government
Servant :
- Request transfer to take care of old age parents may be
considered.

- No transfer should be made of any office bearer of
recognized Union during the holding of the post.

- No transfer should be made only because of complaint
received.


17
50-55 Review
- Departmental Promotion Committee should
evaluate the cases of 50-55 review and
appointing authority is reviewing the case.
- Last ten years CRs will be considered for this
evaluating.
- In case of Gazetted Officer, at the time of his
appointment, if his age is below 35 years, his
case is reviewed after the age of 50 years.
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50-55 Review
- In case of Gazetted Officer, at the time of his
appointment, if his age is above 35 years, his case
is reviewed after the age of 55 years.
- For Government Servant other than Gazetted
Officer, cases are reviewed after the age of 55
years.
- During ten years, punishment other than
Censured is imposed one or more time or during
five years punishment other than Censured is
imposed one time, though the CRs are good,
Government servant may compulsory retired.
19
50-55 Review
- Review may be made during July to September
for those who attaining the age of 50-55
during October to March.
- Review may be made during January to March
for those who attaining the age of 50-55
during April to September.
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