Interfacing with the General Ledger

Richard Byrom
Oracle Applications Consultant

13
th
Cheque Payroll Seminar
12
th
December 2001
Set of Books
Standard Oracle Interfaces
Payroll Interfaces
Applications Desktop Integrator
Agenda
Set of Books
In order to determine what information is
required to be interfaced into the General
Ledger the infrastructure of the General
Ledger/ Set of Books needs to be understood
A set of books consists of a chart of accounts structure,
an accounting calendar, and a functional currency.
Set of
books
Chart of accounts
structure
Accounting
calendar
Functional
currency
Set of Books
Define a flexible chart of accounts structure:

Create up to 32 segments of up to 25
characters per segment.
Define each segment name and the order in
which it appears.
Attach a list of valid values to each segment.
Chart of Accounts Structure
Tailor your account structure for your industry and reporting requirements.
Choose the number of segments, as well as the length, name, and order of
each segment.

Examples:
Manufacturing:
XX XXXXXX XX XX XX XXX
Company Cost Center Account Product Product Line Sub account

News Distribution:
XX XXXXX XXX XXX XX
Division Account Region Story Distribution

Project Oriented:
XXX XXXXX XXX XXXX XX
Company Account Department Project Project Type

Chart of Accounts examples
Corporation
Sets of books
Companies
Divisions
Each corporation may include multiple sets of books.
Each set of books may include multiple companies
and/or divisions.
Multiple books for multiple companies
Import journal entries from feeder systems
Third Party Systems - Billing, Banking etc.
Oracle Sub-ledgers - AP, AR,Payroll
Includes statistical information - airtime, customers
Review journal import data
Correct and delete journal import data
Standard Oracle Interfaces
GL_JE_LINES
GL_JE_HEADERS
GL_JE_BATCHES
Subledgers GL_INTERFACE
Summary or Detail Automatic or Manual
Journal
Import
Post
GL_BALANCES
Create journals in feeder systems and upload them to
Oracle General Ledger using Journal Import.
Interface Overview
Importing Journals
Load GL_INTERFACE
Table
Correct errors in
Feeder System
Journal import creates
a postable journal batch
Delete source from
Journal Import
Correct Journal
Import online
Import journals by
source and Group ID
Do any of the
journals have errors?
Number of
errors
Yes
High
Low
No
Journal Import Verification Process
You can drill down further to see detailed
information about a respective journal activity in
a Sub-ledger.
Drilling down to Sub-Ledger Detail
Elements are all types of earnings, deductions,
employer charges and non-payroll payments that
go through the payroll.
Typical examples of elements are:
Regular Salary
Wages
Bonus Payments
Health Insurance
Stock Purchase Plan
Pension Contributions
Payroll Interface
Compensation
and
Benefits
Equipment
Training Hospital
Paid Time Off
Salary
Car Allowance
Elements
1
Element
Definition
Define the information to hold
Define how to validate entries
Define how to process entries
2
Element
Link
3
Element
Entry
Put the element on record for all employees
who should receive it
Automatic or manual entry
Define who is eligible for the element
Define costing
Define how to validate entries
Three Steps to Set Up an Element
GL_JE_LINES
GL_JE_HEADERS
GL_JE_BATCHES
Payroll GL_INTERFACE
Summary or Detail Automatic or Manual
Journal
Import
Post
GL_BALANCES
Payroll Interface
ADI Functionality
Applications Desktop Integrator is a spreadsheet tool
which enables you to interface data in spreadsheet
format directly into Oracle, it can also drill down into
Oracle from a spreadsheet to provide you with the
required information. Its features are: -

Journal Import
Budgeting
Analysis and Drilldown
Fixed Asset Import
Account Hierarchy Editor
Physical Inventory Run
Import Text File