Project Integration Management

M Faisal Aziz

AGENDA
What is project integration? 1- Develop project charter. 2-Develop project management plan. 3-Direct and manage project work. 4-Monitor and control project work. 5-Perform integrated change control. 6-Close Project .

PROJECT INTEGRATION MANAGEMENT

Includes the processes and activities needed to identify, define, combine, unify and coordinate the various processes and project management activities within the project management process groups. Includes characteristics of unification, consolidation, articulation and integrative actions that are crucial to a successful project completion.

PROJECT INTEGRATION MANAGEMENT

Primarily concerned with effectively integrating the processes among the project management process groups that are required to accomplish project objectives within an organizations defined procedures.

PROJECT INTEGRATION MANAGEMENT

Primarily concerned with effectively integrating the processes among the project management process groups that are required to accomplish project objectives within an organizations defined procedures.

Project Integration Management Overview

DEVELOP PROJECT CHARTER

The project charter is the document that formally authorizes a project and provides the project manager with the authority to apply organizational resources to the project activities The key benefit is a well defined project start and project boundaries creation of a formal record of the project and a direct way for senior management to formally accept and commit to the project.

Develop Project Charter Data Flow

DEVELOP PROJECT CHARTER:INPUTS

Project statement of work (SOW): A written description of the deliverables supplied by the project. It references the following: Business Need Product Scope Description Strategic Plan

DEVELOP PROJECT CHARTER:INPUTS

Business Case :Describes the necessary information from a business stand point to determine whether or not the project is worth investment. Its usually a result of one of the following: Market Demand Legal Requirement Organizational Need Ecological Customer Request Environmental (Impact) Technological Advance Social Need

DEVELOP PROJECT CHARTER:INPUTS

Agreements : contracts, Service legal agreements(SLA),Letters of agreements, letter of intents etc. Enterprise Environmental Factors. Organizational Process Assets.

DEVELOP PROJECT CHARTER T&T

1-Expert Judgment, Knowledgeable and experienced personnel (Groups)from many sources including : Other units within the Organization. Consultants Different Stakeholders (Including the customer Customer) Professional and technical Associations. Industry Groups. Subject Matter Experts. Project Management Office 2-Facilitation Techniques.

DEVELOP PROJECT CHARTER:OUTPUTS

Project Charter usually includes Project Purpose/Justification. Measurable Project Objectives. High Level Requirements. Assumptions and Constraints. High Level Project Description and Boundaries. High Level Risks. Summary Budget and milestones. Initial Stakeholder List. Project Approval Requirements. Assigned Project Manager. Name and Authority of the Sponsor.

Sample Project Charter

DEVELOP PROJECT MANAGEMENT PLAN

The Project of Defining, Preparing, Coordinating and integrating all subsidiary plans. The Key Benefit is a central Document that defines the basis of all Project Work. Project Plan defines how the project will be executed, monitored ,controlled and closed.

Develop Project Management Plan Data Flow Diagram

DEVELOP PROJECT MANAGEMENT PLAN :INPUTS

Project Charter. Outputs from other planning processes Enterprise Environmental Factors Organization Process Assets

DEVELOP PROJECT MANAGEMENT PLAN T&T

Expert Judgment :Knowledgeable and Experienced Personnel (Groups ) Facilitation Techniques.

DEVELOP PROJECT MANAGEMENT PLAN :OUTPUT

Project Management Plan includes : Scope Baseline HR Management Plan Schedule Baseline Communication Plan Cost Baseline Stake Holder Management plan Scope Management Plan Requirements Management Plan Risk Management Plan Procurement Plan Cost Management Plan Process Improvement Plan Quality Management Plan

DIRECT AND MANAGE PROJECT WORK

The process of performing the work defined in the Project Plan to achieve the projects objectives. It includes but are is limited to : Activities to accomplish requirements. Create Project Deliverables Staff, train and manage project team members Establish and manage project communication channels Generate Project data (e.g cost, schedule, technical and quality progress) Issue change requests Manage risks Manage sellers and suppliers

DIRECT AND MANAGE PROJECT WORK

Direct and manage project work also requires review of the impact of all project changes and the implementation of approved changes Correct Action : To realign the performance of the project work to the project plan. Preventive Action : To ensure future performance to align with project plan Defect Repair: To modify a non confirming deliverable

Direct & Manage Project Work Data Flow Diagram

DIRECT AND MANAGE PROJECT WORK: Inputs

Project Management Plan Approved Change Requests Enterprise Environmental Factors Organization Process Assets

DIRECT AND AMANAGE PROJECT WORK: T&T

Expert Judgment Project Management Informations Systems Meetings

DIRECT AND MANAGE PROJECT WORK:OUTPUT

Deliverables Change Requests(corrective actions, preventive actions, defect repair ,updates) Project Management Plan updates Project Documents updates (Requirements Document, Project Logs, Risk Register, Stakeholder register etc

DIRECT AND MANAGE PROJECT WORK:OUTPUT

Work Performance Data includes
Schedule Progress showing status information(SPI,CPI,ETC )etc Which deliverables are completed and which are not Extent to which quality standards are met Cost authorized and incurred Lessons learned Resource utilization detail

MONITOR AND CONTROL PROJECT WORK

Tracking ,reviewing and reporting the progress to meet the performance objectives Corrective and preventive actions are taken to control the project performance to resolve/prevent deviation between project results and project plan

MONITOR AND CONTROL PROJECT WORK

Compares actual project performance against the project management plan. Assesses performance to decide whether any corrective or preventive actions are needed. Analyzes, tracks and monitors project risk. Maintains an accurate and timely information on the projects deliverables. Provides cost and schedule forecasts. Monitors the implementation of approved changes when and as they occur.

MONITOR AND CONTROL PROJECT WORK: inputs

Project Management Plan. Schedule Forecasts(ETC) Cost Forecasts(ETC,BAC) Validated change requests(including corrective and or preventive actions and defective repair) Work,performance Information (SPI,CPI,CV,SV etc)

MONITOR AND CONTROL PROJECT WORK: inputs

Enterprise Environmental Factors (Government or Industry standards, Work authorization system, stakeholder risk tolerance etc . Organizational Process Assets.

MONITOR AND CONTROL PROJECT WORK: T&T

Analytical Techniques. Regression Causal Analysis Root cause analysis Forecasting methods (time series, scenario building etc) Fault tree analysis (FTA) Reserve analysis Failure mode and effective analysis (FMEA) Trend analysis Earned value management Variance analysis Forecasting methods

MONITOR AND CONTROL PROJECT WORK: T&T

Expert Judgment Project Management Informations Systems Meetings

MONITOR AND CONTROL PROJECT WORK :OUTPUT

Change Requests Work Performance Reports Project management plan updates Project document updates

Perform Integrated Change Control: Input

The process of reviewing all change processes, approving changes & managing changes: the deliverables, organizational process assets, project documents & project management plan Change Control Board is responsible for accepting or rejecting change requests Roles & responsibilities of CCB are defined within configuration control and change control procedure

Perform Integrated Change Control: Input

Project Management Plan Work Performance reports Change requests Enterprise Environmental factors Organizational Process Assets

Perform Integrated Change Control: T&T

Expert Judgment Meetings Change Control Tools

Perform Integrated Change Control: Output

Approved/ Rejected Project change requests Change Log Project Management Plan updates Project Documents Update

Close Project
The process of finalizing all activities across all of the project management process groups to formally close the project or phase Provide lessons learned, formal ending of project work and release of organization resources to pursue new endeavors

Close Project Data Flow

Close Project: Inputs

Project Management Plan Accepted Deliverables Organizational Process Asset Updates (Lessons learned, project documents, acceptance records etc.)

Close Project: T&T

Expert Judgment Analytical Techniques Meetings

Close Project: Outputs

Final Product, Service or Result Transition Organizational Process Asset Updates (Project files, Closure documents, historical information, etc.)