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R12 Federal Financials Subledger Accounting Teardown

Larry Baugh Apps Ingenuity LLC April 24,2012

Introduction
Larry Baugh 13+ years Oracle Federal Financials Functional/Technical/Mgmt Experience Emphasis Areas: GL, Budget Execution, Fed Admin (FV), AR, AP, IBY, FA, Fed Reporting, PA, PO, iProc, Proc Contracts, XLA, XML/BI Publisher, Discoverer, SQL, PL/SQL, etc. Sample Federal Customers: DOI-NBC, USAF/USTRANSCOM-DEAMS, DFAS, TMA, SBA, Other DOE, DoD, and misc Federal Civilian entities. Recent Role: Solution Architect/Co-PM for US Dept. of Interior National Business Center (DOI-NBC) Shared Services Environment Release 12.1.3 Upgrade (Go-Live = Feb 12).

Agenda
SLA Intro: What is SLA? How is SLA invoked? What does the Engine Do? SLA Rules Configuration Framework, the Accounting Methods Builder Event Processing Which components are applicable When? Other Key AMB Components
SLA Sources and Custom Sources Accounting Attributes & other Journal Line Type Pieces Account Derivation Rules SLA Debugging and Accounting Event/Entry Analysis Accounting Methods Builder Context Goal: To familiarize attendees with the 11i vs R12 GL Drilldown differences internals of Federal SLA, enabling enhanced capabilities for troubleshooting SLA vs XLA vs FAH and maintaining Agency-specific SLA GL Transfer Summarization Level in R12 Configurations. Takeaways

What is SubLedger Accounting (SLA)


A centralized, rules-based accounting engine/service utilized throughout R12 to create an agencys required USSGL accounting entries. A schema and toolset to support various features including enhanced drilldown/reconciliation between the GL/Subsidiary modules and additional reporting capability around accounting transactions/balances. FV PO AP PA XLA
GL Primary Ledger

AR

FA

Federal Financials Customers must implement SLA when deploying R12. USSGL Transaction Codes are no longer an option for accounting events except for manual or custom interfaced GL Journals.

How is SLA invoked to create the Acctg?


SLA processes are triggered differently depending on whether the transaction event is subject to Budgetary Control/Encumbrance processing. For events not subject to Budgetary Control, SLA processes are initiated via: Submitting the Create Accounting concurrent process (or wrapper, e.g. AR Submit Accounting) Form Actions

How is SLA invoked to create the Acctg?


For events subject to Budgetary Control (i.e. FV Budget, PO Reqs/POs/Releases, AP Invoice Validation), SLA processes are initiated via Funds Check and Funds Reservation Actions. Funds Check actions will create the SLA entries in a temporary Draft status. Funds Reservation actions will create the SLA entries in a Final status.

What does the SLA Engine do?


As the SLA engine processes, it: Creates the appropriate accounting entries from defined SLA rules consisting of key attributes including base CCIDs, Natural Account Segments, Accounted/Entered Dr/Cr, Journal Line Descriptions, etc.

Creates new accounting journal entry and subsidiary-linkage records in the XLA tables. Optionally transfers to General Ledger Updates XLA Balance tables

SLA Rules Configuration Framework - AMB


The rules and configurations which dictate the accounting entries created by SLA are setup using the Accounting Methods Builder (AMB). The AMB Framework provides a hierarchical mechanism for creating and maintaining a Ledgers SLA configuration. Organizational Components: Subledger Accounting Methods (SLAM) (e.g. the US Federal Method) Application Accounting Definitions (AAD) (e.g. the PO AAD) Event Classes/Types (e.g. Purchase Order and Agreements) Journal Line Definitions (JLD) (e.g. Federal Purchasing)

The AMB Components that create the Fundamental Journal entry lines & CCIDs: Journal Line Types (JLT) (e.g. FV PO Unanticipated Budget) Account Derivation Rules (ADR) (e.g. Base CCID, SGL)
Supporting Components: Sources, Accounting Attributes, Journal Descriptions, Mapping Sets, Supporting References, Business Flows, etc.

SLA Rules Configuration Framework - AMB


AADs and supporting components across modules roll-up to the SLAM.

SLA Rules Configuration Framework - AMB


A SLAM is tied to the Ledger using the R12 Accounting Setup Manager.

SLA Rules Configuration Framework - AMB


The seeded US Federal Accounting SLAM serves as helpful guide in understanding how SLA can be used for Federal Financials customers, but most Fed installs will likely have to build/copy to custom rules based on their agency-unique USSGL structure, SLA posting requirement variations and to overcome any bugs in the seeded US Federal SLAM. For Federal Upgrades, note that upon initial upgrade, Ledgers will not be automatically assigned to the US Federal SLAM. The upgrade process will assign the Accrual with Encumbrance Accounting SLAM. Be sure to update the Ledger SLAM assignment to start becoming familiar with the US Federal SLA baseline.

SLA Rules Configuration Framework - AMB


An agency-specific SLAM can be configured with AMB Component objects created (i.e. copied & tweaked) to meet specific requirements. This will also help better insulate a SLAM from future patch releases/changes.

SLA Rules Configuration Framework - AMB


Note that in the Seeded Federal AADs, the Natural Account segment ADRs are all tied to the FV_ADR_ACCOUNT value-set. In order to utilize the seeded FV ADRs, an instances Natural Account Values must match the values in the FV_ADR_ACCOUNT set.

SLA Rules Configuration Framework - AMB


If creating a new agency-specific JLD, if the JLD is mapped to a Chart of Accounts (COA), the FV Seeded ADRs cannot be copied/associated into the new COA-specific JLD.

This is because the copy process enforces that the value-set used on any ADRs, must be the valueset of the matching segment in the defined COA.

SLA Processing Whats Applicable When?


With all of the various AMB Components, it can be a bit confusing at first to understand how JLTs and ADRs are turned on/off for specific transactions. execution
Which AAD? Which Event Class? Which JLD(s)?

Which JLTs? Which ADRs?

SLA Processing Whats Applicable When?


Factors that control which JLTs/ADRs are applicable and fire for specific transaction events: Module of the transaction: Controls which AAD of the SLAM will be evaluated SLA Event Class/Type of the transaction: Controls which JLD(s) of the AAD will be evaluated Is the transaction subject to Budgetary Control: Controls which JLD(s) of the AAD will be evaluated JLT Conditions: Once the SLA Event processing identifies a transaction as applicable to a JLD, the SLA engine will evaluate the transaction attributes against all the JLT conditions within the JLD to determine which JLTs will fire for the transaction. ADR Conditions: For all JLTs turned on, the mapped ADRs will then be evaluated based on their conditions.
Which AAD, Event Class, JLD(s), JLTs, ADRs?

SLA Event Processing Which EventType?


The method of associating a specific SLA Event Type code to a transaction differs between modules, but there is no straight-forward way of precisely mapping the SLA Event Type Codes to typical transaction events. However, the Event Type Codes/Names are mostly understandable.

SLA Event Processing Which EventType?


Example: For Purchasing, Event_Type_Codes for PO Transactions are created by the po_encumbrance_postprocessing.get_event_and_entity_codes procedure which is executed by a Purchasing Funds Check/Reserve action, just prior to a call to SLA Event Processing.
PROCEDURE get_event_and_entity_codes( p_doc_type IN VARCHAR2, p_doc_subtype IN VARCHAR2, p_action IN VARCHAR2, x_entity_type_code OUT NOCOPY VARCHAR2, x_event_type_code OUT NOCOPY VARCHAR2 ) IS IF (p_doc_type = 'REQUISITION') THEN x_entity_type_code := 'REQUISITION'; l_entity_str := 'REQ'; ELSIF (p_doc_type IN ('PO','PA')) THEN x_entity_type_code := 'PURCHASE_ORDER'; l_entity_str := 'PO_PA'; ELSIF (p_doc_type = 'RELEASE') THEN x_entity_type_code := 'RELEASE'; -- Bug 5015010 l_entity_str := 'RELEASE'; ELSE l_error_flag := 'Y' ; END IF; IF (p_action = g_action_RESERVE) THEN l_action_str := 'RESERVED'; ELSIF (p_action = g_action_UNRESERVE) THEN l_action_str := 'UNRESERVED'; ELSIF (p_action = g_action_ADJUST) THEN l_action_str := 'ADJUSTED'; ELSIF (p_action = g_action_CANCEL) THEN l_action_str := 'CANCELLED'; ELSIF (p_action = g_action_FINAL_CLOSE) THEN l_action_str := 'FINAL_CLOSED'; ELSIF (p_action = g_action_UNDO_FINAL_CLOSE) THEN l_action_str := 'UNDO_FINAL_CLOSED'; ELSIF (p_action = g_action_REJECT) THEN l_action_str := 'REJECTED'; ELSIF (p_action = g_action_RETURN) THEN l_action_str := 'RETURNED'; -- Bug 4684263 Begin ELSIF (p_action = g_action_INVOICE_CANCEL) THEN l_action_str := 'INV_CANCELLED'; ELSIF (p_action = g_action_CR_MEMO_CANCEL) THEN l_action_str := 'CR_MEMO_CANCELLED'; x_event_type_code := l_entity_str||'_'||l_action_str;

SLA Event Processing Which EventType?


SLA Event Classes and Types are seeded and not modifiable for standard E-Business Suite transactions. Event Class to GL JE Category configurations can be updated if desired. For external E-Business Suite transactions, custom Event Classes/Types & other XLA configs can be accomplished with a Financials Accounting Hub (FAH) license.

SLA Event Processing Which JLD?


In some cases, the Budgetary Control Flag on the JLD will be a factor on whether a JLD is applicable for a particular transaction event. (Example: Federal Payables AAD - Invoices JLDs) For the Event Class = Invoices, two JLDs are assigned.

During Invoice Validation, the Funds Checking engine invokes SLA to determine any Accounting Impacts subject to Budgetary Control, i.e. any JLDs with the Budgetary Control flag checked.
Afterword, the Create Accounting process is run which invokes SLA to create accounting with any JLDs that dont have the Budgetary Control flag checked.

SLA Event Processing Which JLTs??


Typically, when a JLD is valid for an event, only some of the JLTs defined within the JLD will be applicable, not all.

SLA Event Processing Which JLTs??


All conditions of the JLT must be true for the transaction, in order for the JLT to be activated.

SLA Event Processing Which JLTs??


For our two example JLTs, key condition differences are:
XXAAA PO Unpaid Obligation JLT Federal Prior Year Flag = N FV Accounted Unpaid Obligation Amount !=0 XXAAA PO Unpaid Obligation PYA JLT Federal Prior Year Flag = Y FV Accounted Unpaid Obligation PYA Amount != 0

Functionally, the conditions make sense in the Federal environment, but fully understanding the values represented by the sources requires more digging into SLA Sources.

SLA Sources
Sources are R12 data elements that can be used in AMB rule definition. Sources are assigned to the Event Classes they are applicable to. R12 provides thousands of seeded sources and also provides the capability for Custom Sources.

SLA Sources
SLA Sources map to columns of database views. These views represent numerous data elements directly related to or derivable from a transaction and its data attributes
% _extract_%v Views: e.g. PO_EXTRACT_HEADER_V PO_EXTRACT_DETAIL_V PO_DISTS_REF_V Fv_xla% _ref_%v Views: e.g. FV_XLA_PO_REF_V FV_XLA_AP_REF_V

Source_Code PO_DISTRIBUTION_ID

Source Name PO Distribution Identifier

PO_DISTS_REF_V Column PO_DISTRIBUTION_ID PO_DISTRIBUTION_NUMBER PO_SHIPMENT_NUMBER PO_LINE_ID PO_HEADER_ID PO_DISTRIBUTION_TYPE PO_LINE_LOCATION_ID GL_DATE

PO_DISTRIBUTION_NUMBER PO Distribution Number PO_SHIPMENT_NUMBER PO_LINE_ID PO_HEADER_ID PO Shipment Number PO Line Identifier PO Header Identifier PO Distribution Type PO Line Location Identifier Gl Date

EBS Core Tables

PO_DISTRIBUTION_TYPE PO_LINE_LOCATION_ID GL_DATE

SLA processes include creating a variety of temporary Extracts during event Processing. Transaction attribute values are gathered and inserted into specific Global Temporary (_GT) tables, to be efficiently exposed as SLA Sources for use in conditions, accounting attributes, journal line descriptions, etc.

SLA Sources
Multiple Federal Financials-specific sources are collected/derived and inserted into the fv_extract_detail_gt by a variety of R12 FV SLA Processing packages. These sources are made available to the SLA rules engine via a set of fv_xla_%ref_v views.

TIP: If the FV: Debug Profile option is enabled, the extract data populated during the XLA event processing is archived into fv_extract_detail_gt_logs.
EBS Core Tables

fv_sla_%_processing_pkgs e.g. fv_sla_po_processing_pkg

Fv_xla% _ref_%v Views: e.g. FV_XLA_PO_REF_V FV_XLA_AP_REF_V

FV_EXTRACT_DETAIL_GT

FV_EXTRACT_DETAIL_GT_Logs

SLA Sources
To 100% understand the driving field or logic behind the seeded SLA Sources, the sources extract object view needs to be interrogated and in some cases, PL/SQL needs to be searched to understand the datas origination.

SLA Sources
In the case of our Federal Prior Year Source, the originating source is the fv_sla_utl_processing_pkg.get_prior_year_status procedure. The fv_sla_utl_processing_pkg is triggered by a series of hooks originating from the xla_accounting_pkg. The procedure compares the period_year of create or replace the current transactions GL Date versus the PACKAGE BODY fv_sla_utl_processing_pkg AS BFY on the transaction to determine if the .. PROCEDURE get_prior_year_status BFY is Prior Year. (
p_application_id p_ledger_id p_bfy_value p_gl_date p_pya p_pya_type p_error_code p_error_desc ) IN NUMBER, IN NUMBER, IN VARCHAR2, IN DATE, OUT NOCOPY VARCHAR2, OUT NOCOPY VARCHAR2, OUT NOCOPY NUMBER, OUT NOCOPY VARCHAR2

Note: If the GL Date Year is not setup in the FV Define Federal Options form (aka BFY Mapping table), the procedure will throw an exception, preventing SLA Entry creation.

Custom Sources
Although thousands of seeded SLA Sources are available, the potential exists that some data attribute desired for use may not be available as a seeded source. R12 provides the capability for developing custom PL/SQL functions that can then return values to be used as sources. Seeded sources are passed as input parameters into the custom functions, in the order they are configured in the Custom Source definition form. Custom Sources can be utilized as Accounting Attributes if defined.

Custom Sources
Custom Source Development Recommendations: Consolidate the custom sources into a single or few packages, i.e. XXAAA_SLA_UTL_PKG or XXAAA_PO_SLA_UTL_PKG. Utilize a debug mechanism to be able to capture key data/variables utilized during custom source execution. The potential exists that some data may only be available inside the XLA Event processing session.
IF l_debug = 'Y' THEN INSERT INTO CUS01.XXAAA_XLA_DEBUG (id,creation_date,message_text, module) VALUES (xxaaa_xla_debug_s.nextval, sysdate, '2: Values - p_pay_hist_dist_id: '||p_pay_hist_dist_id||', l_exchange_rate: '||l_exchange_rate||' l_event_type: '||l_event_type, l_module); END IF;

Try to standardize on input Sources that are consistently solid & code from there. Many sources are null, depending on the transaction (even sources like Ledger_ID) Keep as simple and high performing as possible. Version control the code.

JLT Components Accounting Attributes


All JLTs must include Accounting Attribute Assignments. The Accounting Attribute Assignments are used to populate numerous columns in the XLA_AE_LINES, XLA_DISTRIBUTION_LINKS and GL_JE_LINES depending on the accounting entry summarization level utilized.

For example, the value for the SLA Source mapped to the Accounted Amount will be the Accounted_Dr or Accounted_Cr amount created in XLA_AE_LINES/GL_JE_LINES if detail level summarization is utilized.
Otherwise, the value will be summarized with other XLA_AE_LINES or XLA_DISTRIBUTION_LINKS records.

JLT Components Side


The Side setting on JLTs can be a bit confusing when first getting familiar with SLA.

The Side value does not represent that a JLT will always 100% create a Credit entry or always create a Debit entry, it depends on the sign of the JLTs accounted amount value.
If accounted_amt > 0 & the side value = Debit, then the JLT will create a Debit.

If accounted_amt < 0 & the side value = Debit, then the JLT will create a Credit.

JLT Components Balance Type


To create the required Federal Trial Balance journal entries, the Balance Type for all typical Federal Journal Entries should be Actual. In Federal Government business processes, Actual journals are used for Funds Budget Distribution, Funds Status reporting and Funds Checking. Encumbrance journals are typically utilized more in State & Local Governmental Accounting.

JLT Components Business Flow


In my analysis to-date, I have not implemented the use of Business Flows in Federal JLTs. For US Federal R12 Upgrade customers, Im concerned about the viability of Business Flows to properly link between 11i and R12 created Budgetary Accounting events.

This is due to the lack of a SLA Historical Upgrade process for pre-R12 entries created by USSGL Transaction Codes.

Account Derivation Rules (ADRs)


Once the SLA engine determines a JLT will be invoked for an event, the ADRs provide the framework for creating the Code Combination ID (CCID) or Line of Accounting the JLT that will be posted. Every JLT must at least include a mapping to an All Segments ADR that will result in a valid CCID. The All Segments ADR will lay-down the baseline CCID for the Accounting Entry.

Additional segment ADRs, i.e. SGL or Natural Account, can then be mapped and configured to override the basline CCID values for the applicable segment.

Account Derivation Rules (ADRs)


Conditions based on SLA Sources are the key components that drive ADR value selection, just like JLTs

Journal Line Descriptions


As desired, R12 supports flexible configuration of constant text and dynamic source values to be included in the SLA and GL journal header & line description fields.

Mapping Components to Charts of Accounts


Most AMB Components may be mapped to a Transaction and Accounting Chart of Accounts. Mapping Components to a Transaction Chart of Accounts allows for: In the case of JLTs, ADRs and Line Descriptions, non-qualified Flexfield Segments (i.e. not the balancing, natural, cost center, etc. segments), become available for use as sources.

Mapping Components to Charts of Accounts


Mapping JLDs to an Accounting Chart of Accounts value provides the capability to include ADRs for non-qualified segments.

Vs.

Mapping Components to Charts of Accounts


The primary downside of mapping AMB Components to Transaction and Accounting Chart of Accounts values is that when multiple Chart of Accounts are used in an environment, the AMB Components will need to be duplicated.

As an additional FYI, mapping AMB Components to different Accounting Chart of Accounts values is utilized when SLA is utilized to create multiple accounting representations in secondary ledgers.

SLA Debugging and Analysis


Debugging of SLA Configurations is likely required when 1. Budgetary Control event errors (i.e. Funds Reservation) prevent document processing 2. Erroneous Accounting entries are being created

SLA Debugging and Analysis


Key SLA Debugging tools/approaches include: 1. Using SQL Queries to analyze the accounting entries being created for a particular event, including understanding the JLTs which are firing to create the XLA_AE_LINE entries.

2. When exceptions occur that prevent data from being committed to the XLA tables for an event, the XLA actions can typically be caught by using standard FND Debug functionality. 1. Turn on FND Debug at Statement Level (Profile Options) 2. Select Max(Log_Sequence) From Fnd_Log_Messages M 3. Execute XLA Action (e.g. Funds Check/Reserve, Create Acctg) 4. Extract the fnd_log_messages created

SLA Debugging and Analysis


3: Enable the FV: Debug Profile option to see the extract data populated during the XLA event processing in fv_extract_detail_gt_logs. Querying this table is the best method to see the FV source values derived for a transaction event.

4: Other extract source values are often written as fnd_log_message records during XLA processing.

SLA Debugging and Analysis


Oracle also provides a standard SLA Diagnostics capability, which is helpful as long as exceptions dont prevent the processing data from being committed to the XLA tables. The SLA Diagnostics provides features to help with: reviewing the source values for the transaction objects during XLA event processing analyzing issues related to the generation of subledger journal entries. To engage the Diagnostics features:
Set Profile Option- SLA: Enable Diagnostics to Yes Enter Transactions Run Request: Create Accounting Run Request: Transaction Objects Diagnostics

SLA Debugging and Analysis


Lessons Learned: The majority of Purchasing exceptions encountered to-date are due to XLA Event Processing attempting to create unbalanced journal entries. This was often either due to JLTs not being invoked in some cases (sometimes due to bugs in seeded FV amount sources), or the multiple JLT accounted_amounts not balancing to zero. e.g.
xla.plsql.XLA_AE_LINES_PKG.SetAcctLineType p_accounting_line_type_code = C- p_accounting_line_code= FV_RLS_RE_RES_OBL_UNPAID xla.plsql.XLA_AE_LINES_PKG.SetDebitCreditAmounts Accounted_DR = xla.plsql.XLA_AE_LINES_PKG.SetDebitCreditAmounts Accounted_CR = 239.97 xla.plsql.XLA_AE_LINES_PKG.SetAcctLineType p_accounting_line_type_code = C- p_accounting_line_code= FV_RLS_UNANTIC_BUD xla.plsql.XLA_AE_LINES_PKG.SetDebitCreditAmounts Accounted_DR = 319.96 xla.plsql.XLA_AE_LINES_PKG.SetDebitCreditAmounts Accounted_CR = xla.plsql.XLA_AE_LINES_PKG.SetAcctLineType p_accounting_line_type_code = C- p_accounting_line_code= XXNBC_FV_RLS_UNPAID_OBL_PYA xla.plsql.XLA_AE_LINES_PKG.SetDebitCreditAmounts Accounted_DR = xla.plsql.XLA_AE_LINES_PKG.SetDebitCreditAmounts Accounted_CR = 319.96

AMB Object Data Model


Understanding the AMB Object Data Model helps provide enhanced capability for analyzing a SLAM for any defects, e.g. improper condition configurations between or duplicated across JLTs.

Accounting Methods Builder Context


The flexibility for using different AMB Context values is quite helpful in SLA testing and troubleshooting. Utilizing different AMB Context values, allows for working with AMB Component configurations executing transactions independently, without impacting users in other AMB Contexts, e.g. the Default.

Accounting Methods Builder Context


To enable the use of a separate AMB Context: 1. Create a new lookup value for lookup type XLA_AMB_CONTEXT_TYPE, e.g. LARRY1 2. Utilize the Export Application Accounting Definitions utility to export AADs from all desired modules from the source AMB Context. Coordinate with the DBA/UNIX team on a temp OS directory if needed. 3. Switch the AMB Context value to the desired new value. 4. Utilize the Import Application Accounting Definitions utility to import AADs into all desired modules from the source ldt file created in Step 2.

11i vs R12 GL Drilldown differences


Data model changes in the GL -> Subsidiary Drilldown will likely require significant rework to Agencys reporting and outbound interfaces. gl_je_lines.referenceX are null in R12 or represent different data than in 11i. An additional complicating factor for Federal agencies upgrading to R12 is that the SLA Historical Upgrade process does not populate the XLA tables with data created from 11i Transaction Codes.

Blended detail transactional reporting across both the 11i and R12 data models can get a bit complex.

11i vs R12 GL Drilldown differences


11i Requisition GL Journal Lines Drilldown
gl_je_lines.reference_2: req_header_id gl_je_lines.reference_3: req_distribution_id gl_je_lines.reference_4: Req Number

R12 xla.xla_distribution_links join logic: Where source_distribution_type = 'PO_REQ_DISTRIBUTIONS_ALL' and application_id = 201 Then: source_distribution_id_num_1 = Po_Req_Distributions_All.distribution_id Where applied_to entity_code = REQUISITION Then: applied_to_source_id_num_1 = po_requisition_headers_all.requisition_header_id

11i vs R12 GL Journal Source/Category


A number of changes to the GL Journal Source and Journal Category values for transaction types have been introduced with R12. This could impact any custom GL drilldown-based reporting/interfaces.

Transaction Type FV Treasury Confirmation FV Budget Distribution

11i Je Source/Category Payables/Treasury Confirmation Budgetary Transaction/Appropriation Budgetary Transaction/Apportionment Budgetary Transaction/Allotment Budgetary Transaction/SubAllotment

R12 Je Source/Category Budgetary Transaction/Treasury Confirmation Budgetary Transaction/Budget Distribution

Purchase Releases (Blanket & Sched) Purchasing Receipts Receivables Standard Receipts

Purchasing/Purchases Purchasing/Receiving Receivables/Trade Receipts

Purchasing/Releases Cost Management/Receiving Receivables/Receipts

SLA vs XLA vs FAH


Great post at: http://sleemput.blogspot.com/2010/12/difference-between-fah-and-sla.html Technically, XLA = SLA = FAH.

XLA the application short name and prefix for the common database schema/objects which support R12 SLA and FAH.
SLA Subledger Accounting, the terminology of using the XLA framework to create accounting for seeded E-Business Suite modules/events. FAH Financials Accounting Hub, the terminology of using the XLA framework to create accounting for external, custom applications into E-Business Suite GL. (addl license)

Summary and Detail XLA/GL Posting in R12


In 11i, Federal Financials required Detail General Ledger posting to support FACTS, 224 and some other Federal Reporting needs. I asked (via SR) if Summarization was an option with R12. Support responded with Please note that irrespective of the Mode of Transfer (Detail or Summary), Drilldown will work from GL to all the Subledgers that are using the SLA Engine. Analysis of some of the R12 FACTS & 224 code, showed that FV Reporting should work with Summarized GL postings (since everything drills back through the xla_distribution_links table). In the environment Ive been working in, GL Transfers are done every hour. Based on the minimal additional GL Journal summarization that would have occurred due to that, we just decided to stick with detail-level SLA and GL Journal entries.

Summary and Detail XLA/GL Posting in R12


In the SLA Configuration, there are 3 components which are factors in the SLA and GL Line Summarization Level 1. JLT Merge Matching Lines option 2. JLT Transfer to GL option 3. Accounting Setup Manager: General Ledger Journal Entry Summarization Option The JLT Merge Matching Lines option controls summarization of XLA_DISTRIBUTION_LINKS (100% Detail) into the XLA_AE_LINES table. The options are described in MOS Note: 876190.1: ALL DR/CR NO

Summary and Detail XLA/GL Posting in R12


In the JLT Configuration, the Transfer to GL configuration is only applicable in some cases. Key MOS Notes: R12: FAQ on Transfer to GL in R12 [ID 876190.1] Impact of R12 Subledger Accounting (SLA) on General Ledger (Drilldown and Journal Import) [ID 434226.1]

Summary and Detail XLA/GL Posting in R12


If detail-level posting is chosen, it is probably best to utilize the Group by GL Date Summarization option. This option provides for GL Journal Lines to be posted at the lowest detail level, but groups the lines into GL Journal Entries (Headers) by GL Date.

Using the No Summarization option will result in GL Journal Entries (Headers) being created for every individual XLA Event Id.

Key Takeaways
The introduction of SLA for Federal Financials, while much more flexible and provides multiple benefits, is significantly more complex to implement, maintain and troubleshoot than 11i USSGL Transaction Codes. Be prepared. Having a strong blend of Federal functional and technical capability (can be across multiple resources) will likely be crucial to Federal SLA success.

Due to the wide variety in transaction attributes and event actions that may result in source value differences used in SLA conditions, significant SLA testing must be robustly employed when initially implementing, changing or patching an agencys SLA Configuration.

Additional Resources
Various Oracle Docs:
Oracle Subledger Accounting Implementation Guide, Oracle Financials Implementation Guide, Oracle Financials Concepts Guide Oracle Applications Upgrade Guide, Oracle Financials and Oracle Procurement Functional Upgrade Guide

MOS Notes:
Note 396829.1: Oracle Subledger Accounting Documentation Resources, R12 Note 985539.1: R12 SLA: Subledger Accounting Reference Articles

The Seeded US Federal Accounting Method (FV Imp Guide) Solution Beacon R12 SLA: What It Is, What It Does, and How to Use It Various R12 Blogs & R12 Apps Related Sites online (XLA, SLA, FAH)
http://sleemput.blogspot.com/

Thanks for attending


Larry Baugh
Larry.Baugh@AppsIngenuity.com

Blog - http://www.OracleFedApps.com Twitter - @OracleFedApps


Be sure to check the blog for the latest version of this presentation and other info! Addl session: R12 Federal Financials Recent Enhancements and Upgrade Impacts Wednesday, 25-April, 1PM, South Seas A