Electronic Records

Stephen Kenyon Clerk of the Idaho Supreme Court and Idaho Court of Appeals
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Scope of Webinar

Background of electronic records project. The blueprint for electronic records.

Preparing the record Exhibits (including confidential exhibits)

Fees for electronic records Questions and/or concerns

Electronic Records Project

July 2010 electronic records project began

In the beginning 6 counties participated

Now we have 9 participating counties

Electronic Records Basics

Civil cases:

If requested by parties Scan entire file Fees are 65 cents per page for entire file. Prepare using Adobe X standard.

If you dont have Adobe X standard contact Scott Haverfield at shaverfield@idcourts.net

How to Prepare Records

Step 1 Scan record into PDF file format

Create title page Print ROA

Step 2 Combine all files into one PDF file

Unless more than 1,000 pages then separate PDF into one file for each 1,000 pages.

To combine files
Select File, Create, Combine Files See Demonstration A

Prepare Records pg 2

Step 3 Run OCR against combined files

Tools, Recognize Text, In This File See Demonstration B.

Step 4 Create Bookmarks

This replaces the table of contents for current records.

Highlight title of document, right click, Add Bookmark See Demonstration C.

Prepare the Records pg 3.

Step 5 Burn to CD
Clerks Record Exhibits Confidential Exhibits Transcripts

Demonstration D

See

What to include

Copies of CDs offered as exhibits

Digital pictures of exhibits if not being sent

Clerks record pg 4.

How to label the CD

We use Avery labels for CD labels (in word) Or use sharpie Must have Supreme Court docket number on label.

Criminal Appeals

If SAPD is representing defendant you can send electronic record. Serve SAPD and AG with CD of case

SAPD is accepting email service of records AGs office would prefer CD of record.

Charges
Currently the price is 65 cents per page for entire district court file. The Supreme Court is considering a tiered approach for some cases
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How to Copy a CD
1. Insert the disc you wish to copy in the D drive. (This is the source disc.) 2. Click the COPY button when you are ready to continue. A temporary copy of the source disc will be made. 3. When the disc is done copying, the disc drive will pop open. Remove the source disc. 4. Insert a blank or rewritable disc into the D drive. Click OK.

5. Wait until the disc is done copying and then remove the disc. 6. If you want to make another exact copy of the same CD, click on MAKE ANOTHER. If not, click DONE.

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What Should the Charge be

For example, $100.00 + 65 cents per page for an selected documents. Or give us suggestions on costs for selected documents. Large Files only want a few pages.

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