Group Members

Nipuna Weerakoon (105649) Sorwar Hussain (106815)

 Background of chosen project

Project and project management

Five phases of project Project parameters

 Dinner dance ceremony

DINNER

Date - 18th April 2010

 Place - Avoca house hotel London on 18th April 2010

conduct by Hot pot event Management Company.

Sponsors Avoca house hotel owner. Ticket 50 Invited guest 150

HPEM on 20th March 2010 start to plan the event.

PM has 30 days to arrange everything.

A temporary endeavour undertaken to accomplish a unique purpose

Temporary

Characteristic Of project

Unique

A target outcome

A defined life span

Cross organisational participation

New or unique

Time cost and performance requirement

 Specific time line

Unique outcome
Incremental steps Goal driven

Temporary endeavour

 Application of knowledge, skills, tools and techniques to project activates to

achieve project requirements

Advantage of project management

Better control of financial, physical and human resource Improved customer relations Shorter development time Lower costs

High quality and increased reliability

High profit margins Improve productivity Better internal coordination

 Knowledge

Understanding
Interpersonal skills

Project......

Beginnin g

Middle

End

All projects have a beginning a middle an end.

Five Steps of project life cycle

1.) Initiation

Beginning

2.) Planning 3.) Execution 4.Monitor/control Middle

5.Closeout

All projects typically go through this five process

End

 Define the need

Select the PM
Document business need Develop project charter
Activity Resources Start Date Initiation Inspiration Getting a reflection of how the event 21/03/2010 23/03/2010 the ideas goal and planning of everything Finish Date

P M

First Leading the team

A B C D E

P M

Second Managing the team

A D E F B G C H I

 Project Scope Management includes the processes

required to ensure that the project includes all the work required to complete the project successfully

Goal

Sponsors Objectives .

Project managers Objectives

Goal : Charity program, ( collect money for selected Sri-Lankan poor student

Objectives :

To earn targets profit from event To increase good relationship between Sri Lankan younger generation in London To promote Avoca house hotel name between Sri Lankan people who still live in London To provide high quality food and services for invited guests

To plane and finish event on time

 To manage the project time efficiently

Ceremony start time : 7.30pm

End time: 11.30pm

Define the activities number of work periods needed to complete individual activities with the estimated resources

Activity Location Food Drinks Decoration Other Total cost

Cost Free 1500 750 300 500 3050

Plan to save for charity - 4450

Kitchen
3 Chefs 7 Kitchen supporters

BAR
2 waiters

Buffet, 3 waitresses working

Around the Hall 3 waiters and 2 waitresses giving services for guests

DJ HIT
Main Entrance Car Park
2 Security working

2 Security

 Determine goals, scope and project constraints

Identify members and their roles

Define communication channels, methods, frequency

and content Risk management planning Create WBS and timeline

Planning Financial Budget 24/03/2010 28/03/2010 Budget and how NJ caters expenses will be Decoration start Max Beverage DJ Hit

Create a project plan

Create a resource plan

Create a quality plan

Create a risk plan

Create a acceptance plan

Create a procurement plan

Create a communication plan

Create a performance plan

Create a supplier content

Review phase

Work Breakdown structure (WBS)

Activity Resources Start Date Initiation Inspiration the ideas Planning Budget and how Financial Budget expenses will be NJ caters start Decoration Max Beverage DJ Hit 24/03/201 28/03/201 0 0 Getting a reflection of how the event goal and planning of everything 21/03/201 23/03/201 0 0 Finish Date

Venue the Date

The Avoca House Hotel 18th of April 2010 (Fixed by sponsor)

29/03/201 30/03/201 0 0

Arranging the extra guest and sell ticket Team meeting giving instructions Finalizing the items

Operational Sell ticket

31/03/201 08/04/201 0 0

Giving responsibilities knowing the need of the sponsor

09/04/201 10/04/201 0 0

Food, Beverage ,Decorates, Music, Parking ,

15/04/201 17/04/201 0 0

Execution The event day After the day Observing all the activities closely Handling of payment and Acknowledgement of 17/04/201 18/04/201 0 0

 Influence project

Affected by its outcome

Various authority levels

Sponsor & Supporters

Suppliers

Project Team

Customers

Opponents

Stakeholders Devon Caters Max Beverage DJ Hit Camden Decorators

Responsible for, Responsible for foods Responsible for drinks Responsible for all kind of music activities Responsible for all kind of decorating in event Direct

Team members : Chef

Kitchen helpers Waitress Waters Security Photographers Guests

3
7 5 5 4 2 150 Indirect

The following are the 4Ms of a project which will be used to show the methods and resources.
Man Everyone working in this event will be locally

employed.

Machine Cooking equipment and music item

Material To cut down the cost of production everything

will be purchased locally. hotel

Money The project will be fully funded by Avoca house

 Execute project plan and accomplish project goals

Send and receive information

Implement approved changes Continuous improvement

Team building
Lessons learned (Surveys)

Building Deliverables Monitor and control

Time Mgt Cost Mgt Quality Mgt Change Mgt

Performance and communicate Mgt

Risk Mgt Issue Mgt Procurement Mgt Acceptance Mgt

Problem solve Communication Interpersonal skills Decision taking Team Application Performance Achievement

Functional skills

 Scope verification

Measure according to your plan

Risk Audits Use issue logs

Measure Team member performance

Create forecasts

 Confirm the work is done to requirements

Closing The event Observing all the activities closely 17/04/2010 18/04/2010

day
After the day

Handling of payment and

Acknowledgement of employees.

19/04/2010 20/04/2010

Overview of Project Management Knowledge Areas and Project Management Process

Mapping of Project Management Processes to the Process Groups

Process Groups Knowledge Area Project Integration Management Initiating Planning Project Plan Development Executing Project Plan Execution Controlling Integrated Change Control Closing

Project Scope Management

Initiation

Scope Planning Scope Definition

Scope Verification Scope Change Control

Project Time Management

Activity Definition Activity Sequencing Activity duration Estimating Schedule Development

Schedule Control

Project Cost Management

Resource Planning Cost Estimating Cost Budgeting Quality Planning Organizational Planning Staff Acquisition Quality Assurance Team Development

Cost Control

Project Quality Management Project Human Resource Management

Quality Control

Project Communications Management

Communications Planning

Information Distribution

Performance Reporting

Administrative Closure

Project Risk Management

Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning

Risk Monitoring and Control

Project Procurement Management

Procurement Planning Solicitation Planning

Solicitation Source Selection Contract Administration

Contract Closeout