USDOL

Veterans Employment and

Training Services
VOPAR
Operations and Programs
Activity Report
1
 VOPAR Agenda

• Introductions
• Roles and Responsibilities
• Data Entry Schedule
• Summary
• VOPAR Help
• Questions and Comments

2
 Introducing!!!

• Cyndi Morrison, Employment and

Training Programs Specialist – National
Office

• Tonja Pardo, Assistant Director –

Oregon State Office

3
 ***New Grantees Tasks***
• New Grantees must first request a USERID and
password for VOPAR by sending an email with
first/last name, email address and grant #s to
access to: McLaughlin.Kristine@dol.gov
• (Person who will be doing the data entry and administrator)

• New Grantees will receive an email response from

VOPAR with an assigned USERID and password
• Make sure you change your password the first time you
enter VOPAR

• A Past Grantee that received a New Grant Award

must send Kristine an email requesting access to the
new grant #s. 4
 Grantee Roles and Responsibilities

• Enter Actual Quarterly Results

• Upload Technical Narratives

• Word format

• Upload 272 and 269

• Scan to jpg or pdf format

• Upload Success Stories

• Word format
http://vopar.heitechservices.com/ 5
Grant Officer Technical Representative
(GOTR) Roles

• The GOTR must enter the initial

Planned Goals into VOPAR
• Review actual Grantee data and
expenditures
• Ensure that data is entered
*NON-cumulatively.
• Approve/Disapprove Grantee
performance.
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 Grant Officer Technical Representative
(GOTR) Roles Cont’d
• If Performance data or expenditures need
correcting, the GOTR will “disapprove” report
in VOPAR.
• VOPAR will notify Grantee via an email
message that the report was disapproved.
• VOPAR reopens reports for Grantee
corrections of Performance or Expenditure
data.
• Grantee Corrects information, re-
saves/finalizes data for GOTR review
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 Grant Officer Technical Representative
(GOTR) Roles Cont’d
• Upload Quarterly Desk Audit and On-
Site Monitoring Report
• Word Format

• Upload Corrective Action Plans if

applicable

http://vopar.heitechservices.com/

8
 Regional Office Roles
• Reviews and approves/disapproves performance
reports and expenditure data
• If “disapproved” VOPAR will notify Grantee.
• Disapproval letters are automated and indicates that there may
be a data entry issue.
• RAVET notifies the GOTR to let them know what the issue may
be.
• A comment field is being added so that the problem can be
addressed with the disapproval letter.
• VOPAR reopens reports for Grantee corrections.
• Grantee re-saves/finalizes data for GOTR review.
• GOTR will “approve” report, releasing it back for RAVET
review
• When “approved” reports are released for National
Office review.
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http://vopar.heitechservices.com/
 National Office Roles

• Enters initial grant information into VOPAR.

• Verifies Grantee Finalization, GOTR/DVET Approval and

RAVET Approval of quarterly reports

• Consolidates and evaluates the quarterly reports.

• Reports Statistics to Congress to ensure future funding.

http://vopar.heitechservices.com/

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 PY 2006 Data Entry Schedule
Quarter Ending Proposed Entry Period

September 30, 2007 October 1st – November 20th

(1st Qtr)
December 31, 2007 January 1st – February 20th
(2nd Qtr)
March 31, 2008 April 1st – May 20th
(3rd Qtr)
June 30, 2008 July 1st – August 20th
(4th Qtr)
September 30, 2008 October 1st – November 20th
(5th Qtr) For FU
December 31, 2008 January 1st – February 20th
(6th Qtr) For FU
March 31, 2009 April 1st – May 20th
(7th Qtr) For FU 11
 Why do we enter reports?

HVRP National PY 2005 Qtr3 PY 2006 Qtr3

Figures

Indicator Target Result Target Result

Number of 10705 10535 10300 9876

Participants

Number Entered 7118 6766 6920 6331

Employment

Entered 66% 64% 67% 64%

Employment rate

Average Wage at $8.49 $10.16 $8.93 $10.23

Placement
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 Why do we enter reports?

VWIP National PY 2005 Qtr 3 PY 2006 Qtr 3 PY 2005 FINAL

Figures
Number of 3782 3182 4289
Participants
Number Entered 2653 1866 3150
Employment
Entered 70% 44% 73%
Employment rate
Average Wage at $11.79 12.02 $12.76
Placement

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 Roles Summary
• Grantee
• Enter Technical Performance Reports
• Upload 272 and 269
• Upload Technical Narratives
• Upload Success Stories
• Grant Officer Technical Representative
• Enter initial planned Goals Charts
• Review and Validate Reports
• Upload Desk Audits
• Upload On-Site Monitoring Reports
• Upload Corrective Action Plans
• Regional Office
• Review and Validate All Reports
• National Office
• Review all Reports
• Report to Congress
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 Things to remember

• Click the “Save Data” button to save

information and come back to
complete
• Click on “finalize data” to submit to
GOTR
• Upload narratives in WORD format
• Upload 272 and 269 in jpg or pdf
format
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 VOPAR HELP

• VOPAR Users’ Guide available on the

website (upper right corner)
• VOPAR Help is always available
• On login page (for login problems)
• On main page (at bottom)
• On every other page (Technical Support
link in upper right-hand corner)
• voparhelp@heitechservices.com

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 VOPAR

• Questions?

• Comments?

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