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Workplace Emergency
An unforeseen situation that: Threatens your employees, customers, or the public; Disrupts or shuts down your operations; or Causes physical or environmental damage.

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Emergencies will occur -The effect of the emergency must be controlled by means of a proper Emergency Action Plan.

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Emergency Action Plan

Its purpose is to facilitate & organize employer & employee actions during workplace emergencies.
See Emergency Action Plan Checklist
(Appendix A)

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Elements of an Emergency Action Plan

Procedures for reporting emergencies; Evacuation procedures & emergency escape route assignments; Contact information;

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Elements continued:

Procedures for employees who remain after the alarm to perform critical duties; and Procedures to account for all employees after evacuation has been completed.

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Emergency Evacuation Plan

Covers designated actions employers and employees must take to ensure employee, customer, & public safety from emergencies.

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Elements of an Evacuation
1. Conditions for evacuation or shelter-in-place; 2. Clear chain of command; 3. Specific evacuation procedures, including routes & exits; 4. A system for accounting for people after evacuation; 5. Designation of employees that will perform critical duties during an evacuation; and 6. Procedures for assisting people with disabilities.

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1-A. Conditions for Evacuation

Emergencies that include fires, explosions, floods, earthquakes, hurricanes, tornadoes, toxic material releases, radiological & biological accidents, civil disturbances & workplace violence may require a workplace to be evacuated.

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1-B. Conditions for Shelter-In-Place

Select an interior room or rooms within your facility (ones with no or few windows) & take refuge there. Local authorities may issue advice to
shelter-in-place via TV or radio.

See Shelter in Place Brochure

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2. Chain of Command Authority

The Coordinator is responsible for: Assessing the situation to determine whether an emergency exists requiring activation of the emergency procedures; Supervising & overseeing emergency procedures; Notifying & coordinating outside emergency services; and Directing the shutdown of utilities or plant operations, if necessary.

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3. Specific Evacuation Procedures

Routes and Exits: create maps from floor diagrams
with arrows that designate the exit route assignments. Maps should include: locations of exits; assembly points; and equipment that may be needed in an emergency.

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4. Accounting for Individuals

Establish: Designated assembly areas; Process to account for employees and nonemployees such as suppliers and customers; and Procedures for further evacuation in case the incident expands.

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5. Designation of Employees
if any, that will remain after the evacuation alarm to perform critical duties or operations before evacuating.

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Floor Monitor Stairwell Monitor Elevator Monitor Disabilities Aide

Designations & Duties

Team Leader Building Coordinator Critical Operations Person Evacuation Warden

See

Guide for Assignment of Duties/Responsibilities (Appendix B) Building Emergency Evacuation and Exit Plan (Appendix C)

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6. Establish procedures for Assisting

Visitors and Employees to evacuate,
particularly those with disabilities or who do not speak English.

See Employers Guide (Appendix D)

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Consider Everyone In The Plan

Employees Volunteers Visitors Customers/Suppliers Students Clients/Patients Hearing Impaired

Non-Ambulatory Disabled Ambulatory Disabled Non-English Speaking Vision Impaired Medical Conditions, i.e. Respiratory Impairments Cognitive/Psychiatric Impairment Others

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Area of Rescue Assistance, Area of Refuge, or Shelter-in-Place

An area, which has direct access to an exit, where people who are unable to use stairs may remain temporarily in safety to await further instructions or assistance during emergency evacuation.

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Areas of Rescue Assistance Requirements:

Location and Construction Size Stairway Width Two-way Communication Identification

(As amended through September 2002 and Updated Guidelines (July 23, 2004) )

ADA Accessibility Guidelines for Buildings and Facilities (ADAAG)

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General Training for employees -address the following:

Individual roles and responsibilities; Threats, hazards, and protective actions; Notification, warning, and communications procedures; Means for locating family members in an emergency

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General Training continued:

Emergency response procedures; Evacuation, shelter, & accountability procedures; Location and use of common emergency equipment; and Emergency shutdown procedures.

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Training
When to Train Employees?

Develop your initial plan; Hire new employees; and Annually.

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Training continued:

Introduction of new equipment, materials, or processes into the workplace that affect evacuation routes;

Change the layout or design of the facility; and

Revised or updated emergency procedures.

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Hold Practice Drills as often as necessary to keep employees prepared.

After

each drill, gather management and employees to Evaluate the effectiveness of the drill. Identify the strengths and weaknesses of your plan & work to improve it.

Include outside resources such as Fire & Police Departments when possible.

See Procedures for Planning & Scheduling Fire Drills (Appendix E)

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Resources:
See Evacuation Planning Resources (Appendix F)

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