Introduction to Project Management

Project
Project is any work that has:

A well defined objective / goal Sequence of the multitudinous activities A specific start and end

Project Characteristics

The start is known as source and end is known as sink A project can have multiple sources (start) but will have a single sink (end)

Examples: Building of a dam, Bandra-Worli sea link, Chandrayaan, Repair of a machine etc.

Project Feasibility Analysis

1. Generation of project ideas
o

Constrains to be considered are physical, human and financial resources On the basis of priority and later on available resources Analysis of technical feasibility Measurement of cost Measurement of benefits Comparison of benefits & cost

2. Screening of generated ideas

o

3. Detailed evaluation of the screened project

o o o o

Project Management is the scientific way of planning, implementing, monitoring & controlling various aspects of a project such as time, money, materials, manpower and 3 other resources

Project Planning & Control

Tools for project planning and control

Network Techniques
o o

Critical Path Method (CPM) Programme Evaluation & Review Technique (PERT)

Bar charts e.g Gantt Chart

Comparison of Bar charts & Network techniques

Bar charts does not show relationship between jobs Charts are static Networks shows relationship in jobs and required resources

Gantt Chart
Date Activities
A 1 2 3 4 5 6 7 8

F
5

Network Diagram / Arrow Diagram / Node diagram

D 9

2 A
Source / Start

5 3 G
Sink /

3 3 E 6 6 I 4
Nodes

B 7 C 5

H 2 3

8 End

F 7

Problem 1
For a project consisting of several activities, the duration and required resources to carry out each of the activities and their availabilities are given below:-

Activity

Duration

Men required

Draw the Gantt chart & Resource Graph Resource availability = No of men = 50

Problem 1 contd . .
Days Activities
1-2 1-6 2-3 2-4 35 4-5 5-7 6-7 7-8 Resources 50 70 50 30
20 20 20 30 20 30 30 20 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

20

Problem 1 contd . .

Class Intervals

No of men

Problem 1 contd . .
Men

80 70 60 50 40 30 20 10
Days 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

Problem - 2
The following table gives for each activity of a project its duration and corresponding resource requirements and total availability of each resource

Activity

1-2 Draw Gantt chart

Resource required

Comment on demand of men and machines for entire project

Problem 3
A project consist of 7 activities for which the relevant data are given below:

Activity Draw the Gantt chart

Preceding Activity

Duration

Problem 3 contd . .
Days Activities
A B C D E F G
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32

Problem 4 (Practice)
Draw the Gantt Chart and Resource Graph for the project schedule based on the table below

Activity

Preceding Act

Duration G H I C,D E F 5 6 6

Workers 5 4 5

Calculate total time for completion Find days of over allocation of workers if maximum available are 20

Problem 5

Duration (months)

Activity G H I 3 7 10

Start Nov 01 July 01 Feb 02

End Jan 02 Jan 02 Nov 02

Cost 75000 70000 150000

Assume that activity start in beginning of month and finish at end of month Draw Gantt chart and work out monthly aid and cumulative cash flows Draw S curve for cash flows

Problem 5 . . contd

Duration (months)

Activity G H I 3 7 10

Cost 75000 70000 150000

Cost / month 25000 10000 15000

Days

Activities

J
May 01 Jun 01 Jul 01 Aug 01 20 Sep 01 Oct 01 Nov 01 15 Dec 01 Jan 02 Feb 02 Mar 02 Apr 02 May 02 Jun 02 15 5 Jul 02 Aug 02 Sep 02 Oct 02 Nov 02 30 10 20 25

45 45 50 50 75 75 70 25 50 50 30 20 20 20 20 20 20 20 20 20 40 40

Problem 5 contd . .

cost Dec 02

Cumulative Cost 1000 950 900 850 850 800 750 700 650 600 550 500 450 400 350 300 250 200 150 100 50

May 01 Jun 01 Jul 01 Aug 01 Sep 01 Oct 01 Nov 01 Dec 01 Jan 02 Feb 02 Mar 02 Apr 02 May 02 Jun 02 Jul 02 Aug 02 Sep 02 Oct 02 Nov 02 Dec 02

Problem 5 contd . .

(750)

Time

Problem 6 (Practice)

Duration (months) Activity 4-5 5-6 2 3 Cost / month 60000 20000

Draw Gantt chart and work out monthly aid and cumulative cash flows Draw S curve for cash flows