Time Management

Write definition of Time

Management
 Time Management

The predictable control,

an individual can exercise

over a series of events.

 Time Management

Every morning in Africa a deer wakes up.

It knows that it must run faster than the
fastest lion. Otherwise it will be killed.
Every morning in Africa the lion wakes
up. It knows that it must run faster than
the slowest deer. Otherwise it will
starve.

It does not matter if you are deer or

lion but when the sun rises it is time
to run.
It’s about going
from this...
…to this!
 Time Management

 First generation—notes and

checklists
 Second generation—planning and
preparation
 Third generation—planning,
prioritizing and controlling
 Time Management

WHAT IS THE
AVERAGE LIFE SPAN?

HOW IT IS SPENT?
How a 70 years life is spent?
On An average
 25 Years in Sleep
 8 Years in Study &
Education
 6 Years in Rest & Illness
 7 Years in Holidays &
Recreation
 5 Years in Commuting
 4 Years in Eating
 3 Years in Transition – in
getting ready
to undertake all the above
What Is The Balance Left ?
THIS LEAVES ONLY
12 YEARS
FOR EFFECTIVE WORK.

“Short as life is, we make it

still
shorter by the careless waste
of time” ----Victor Hugo.
 How Our Time Is Wasted?

The average Office worker

wastes 4 Hrs and 39 Mts of
work time a week according
to NEW SURVEY OF
EXECUTIVES.

Such squandering cost US

employers $170 billion in
1986 alone.
 Which Workers waste the time
most?

 Workers under 30

 Workers between 30 & 45

 Workers over 45
 Television Use
 The average Television use per US
household per day is 6 Hrs, 59 Mts.

 We see one million commercials

before the age of 21.
Time Wasting Culprits
Telephone Interruptions
Inefficient Delegation
Extended Lunches or Breaks
Cluttered Work Space
Socializing On The Job
Misfiled Information
Poor Planning
Procrastination
Waiting/Delay
Not Setting/Sticking to Priorities
 MYTHS about Time
Management

 If you want a job done well,

DO IT YOURSELF.
 There is only ONE CORRECT
WAY to do a job.
 You can’t be productive unless
you are BUSY ALL THE TIME.
 Why Do We
Procrastinate?
 Things seem to be UNPLEASANT.
 I DO NOT WANT to do it.
 If I PUT OFF something long
enough SOME ONE ELSE WILL DO
IT.
 I do not know WHERE OR HOW TO
BEGIN.
 I fiddle around
PROCRASTINATION forTHIEF
IS THE hoursOF doing
TIME
easy or unimportant jobs.
Overcoming Procrastination

ADMIT the fact that you

procrastinate. START DOING
SOMETHING ABOUT IT.
Take more POSITIVE ATTITUDE
towards the work.
Accept that the job is not
going to go away if you
procrastinate.
 25,000 Dollar Advice !!!

Start your day with a

THINGS TO DO LIST AND
PRIORITISE THE VITAL FEW
after picking them from the
trivial many.

CHARLES SCHWAB, an
American Millionaire paid a
Consultant 25,000 dollars for
Time Management GRID

URGENT but Both URGENT and

NOT IMPORTANT IMPORTANT
(Avoid spending too (Spend enough time to
much time on these) do these jobs well)

NOT IMPORTANT NOT NOT URGENT but

URGENT IMPORTANT
(Avoid temptation to (Do not put off because
do easy things) they are not urgent)
 Time Management GRID

T I
(Total) (Important)

M E
(Most (Extremely
important) imp.)
Time Management GRID

Workshop
List of items that are
urgent and important
There will never be
enough time to get
everything done.

But there will always

be enough time to
get the most
important things
done.
COMMANDMENTS on Managing Time

1. SET S M A R T GOALS and DEADLINES.

2. Break long term plans into weekly and
daily action plans.
3. Prioritize your daily work plans.
4. Avoid distraction.
5. Reward yourself when you meet your
deadlines.
6. Beware of procrastination (D-O I-T N-O-W)
7. Consolidate Similar Tasks.
8. Tackle Tough Jobs First.
9. Take Time To Plan.
10. Be active -- not just reactive
END RESULT? MANAGING TIME WELL WILL HELP
YOU

 IN INCRESING PRODUCTIVITY—getting
more things done and in meeting
deadlines.

 IN AVOIDING STRESS/TENSION. Taking

care of your health, feeling more relaxed,
in control of your time, giving you peace
of mind and happiness.

 IN AVOIDING MISSING OF
APPOINTMENTS.

 IN GIVING YOU A QUALITY TIME AND TIME

TO SPEND WITH YOUR FAMILY.