Annexure-2

Indent Approval Hierarchy

Indenting System
Monthly/Quarterly News Print Requirement Sheet/News Print for Job Work Approval Hierarchy System

For News Print

MD

Corporate Materials Head

Manager News Print

Monthly/Quarterly Order Sheet for regular News Print from News Print Planning Deptt.

News Print requirement for Job Work from Commercial Printing Division

Indenting System
Indent Approval Hierarchy System
For Consumables/ Spares Corporate Materials Deptt. CFO
Requesting Deptt. will provide complete technical specs of requesting items along with model number, Make, drawing, sample if required etc.

If item is under ARC and Indent Value is =< Rs 1 lac

If item is not under ARC and Indent Value is > Rs 1 lac

Corporate Heads will check stock availability of items in requisition at other units also.

Unit Head

Corporate System Head

Corporate Production Head

Corporate Electric Head

Requisitions from Stores (Monthly Consumables & Emergency Spares)

Requisition from Unit System Deptt. (For all IT Spares not available in stores)

Requisition from Unit Production Deptt. (For all Machine Spares not available in stores)

Requisition from Unit Electrical Deptt. (For all Electrical Spares not available in stores)

Indenting System
Indent Approval Hierarchy System
For Printing Stationary Corporate Materials Deptt.

Unit Head

Executive Director- Marketing In case of requirement from Marketing Deptt. Corporate Functional Head

Corporate SPMD Head In case of requirement from SPMD Deptt.

Unit HR/ Admin.

Units/ Corporate office/ Bureau offices Regional Office Requisition for non Regular Printing Stationary, Calendar/Rate Card/Poster/ Pump lets/Coupons/ Mailers etc.

Requisition from Unit Store (for regular Printed Office Stationary, Letter head, Envelops etc.)

Requisition of Visiting Cards

For Assets Corporate Materials Deptt.

Indent Approval Hierarchy System

With information to Corp. Finance Deptt. for fund flow

MD

If Indent Value is =< Rs 1lac

If Indent Value is > Rs 1lac

Corporate Heads Will enquire stock availability of requisition items at

Corporate Admin Head Corporate IT Head Corporate Production Head Corporate Electric Head

Unit Head

Unit Head

Unit Head

Unit Head

other units and in case of requisition of Data Card and Lap Top etc., Corporate Policy should be checked where there is policy in place on HR/Functional Head end.

Requisition from Unit Furniture & Fixtures

Requisition from Unit System Deptt. (For all IT Assets not available in stores)

Requisition from Unit Production Deptt. (For all Machine Asset not available in stores)

Requisition from Unit Electrical Deptt. (For all Electrical Assets not available in stores)

Proposed System
For Gifts

Indent Approval Hierarchy System

Corporate Materials Deptt.

To Corp. Finance Deptt. for fund flow

Executive- Director

Corporate Materials Deptt.

To unit stores for check availability of material

Executive Director

Approved Requisitions from Concerned Functional Head

Proposed System
For Projects

Indent Approval Hierarchy System

MD (if Indent Value is > 1lac) In case of Projects, Indent itself may be treated as Purchase/Work Order approval. Corporate Project Deptt. may initiate requirement directly.

Corporate Materials Head (if Indent Value is <= 1lac)

Corporate Project Deptt.

Unit Head/ Corporate Functional Head

Proposed System
Indent Approval Hierarchy System
For Local Purchase Items

Unit Head

Requisitions from Concerned Unit Deptt. Heads/Stores