The purpose of this procedure is to standardize request for Customer approval for any items initiated by Field Engineering

or any project department.

The scope of this procedure covers request for approval of MMG supplied permanent materials, consumables which form part of the plant components, e.g. welding rods, sand, aggregates, backfills, grouting materials, etc.. This may include product data, technical literatures, brochures, specification and /or samples product. The scope also covers request for approval of field generated construction procedures, detail drawings, as built drawings, and other items which requires the approval of the Customer before it is purchased or implemented.

CUSTOMER Any person authorized by the Customer, quoted in the Contract Document.

REFERENCES :
Document Control Procedure No. END-3-010

PROJECT MANAGER Review and approved all outgoing Request for Approval Form No. END-4-014B FIELD ENGINEERING MANAGER SUPERINTENDENT / SUPERVISOR OR HEAD

Check all Request for Approval initiated by Engineering and those request for approval initiated by other project department before it is forwarded to the Project Manager for approval.

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OTHER PROJECT DEPARTMENT HEADS Check and review all Request for Approval (initiated by each concerned discipline department) and forward to the Field Engineering Manager/Superintendent/Supervisor or Head before it is forwarded to the Project Manager for approval. FIELD ENGINEER

Initiates and prepares Request for Approval originated by Field Engineering Support Group.
DOCUMENT CONTROLLER Record and control all outgoing and incoming Request for Approval and facilitate distribution.

Requesting Department shall prepare the Request for Approval Form No. END-4-014B for proposed construction procedures; product data, technical literature, specifications, brochures; detail drawings, as-built drawings, product samples and the like.

Request for Approval is then forwarded to the appropriate Manager / Superintendent / Supervisor or Head for review.
The Manager/Superintendent/Supervisor or Head shall sign the space provided for Department Head and indicate the date when signed to confirmed completion of his review. The Request for Approval is then forwarded to the Project Manager for final review and approval signature. The Document Controller prepares Transmittal Form No. QAD-4202 assigns a control number which is recorded in the Request for Approval Control Log Form No. END-4-014C. The approved Request for Approval is then forwarded to the Customer.

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The Customer will make a review of the request and transmit back their approval / disapproval and / or comments.

Any comments on the Request for Approval form made by the Customer will be considered by MMG for revision, action and re-submission to the Customer for further review.
Received approved / disapproved Request for Approval from the Customer will be distributed for implementation to the concerned originator of the Request for Approval. The Document Controller will reproduce a copy or copies for distribution and keep the original copy of Form No. END-4014B for file record. The Document Controller shall update his record for this particular Request for Approval number on Form No. END-4-014C.

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PROJECT FIELD ENGINEERING REQUEST FOR APPROVAL (END-3-014)

SUPERVISING / FIELD ENGINEER Prepare request for Approval (END-4-014B)

SUPERVISING / FIELD ENGINEERS Endorse to Project Managers for his signature

PROJECT DOCUMENT CONTROLLER Assign Control Number and transmit RFA to Customer (QAD-4-202 / END-4-014C)

CUSTOMER REVIEWS RFA

SUPERVISING / FIELD ENGINEER Approved / Disapproved RFA distributed for implementation / information to the originator (END-4-014)

SUPERVISING / FIELD ENGINEER Make revision, action, resubmission to Customer for further review / approval

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PROCEDURE FOR REQUEST FOR APPROVAL

Procedure covers Request for Approval (RFA) of MMG supplied materials (product data, technical literature, specifications, brochures, product samples), consumables which form part of the plant components, e.g., sand, aggregates, backfills, grouting materials, construction, procedures, detail drawing generated at site, as-built drawings and etc

REQUEST FOR APPROVAL RAISED BY FIELD ENGINEERING

Prepare Request for Approval (RFA) Form No. END-4-014B for material product data, specifications, brochures, technical literature, product samples, product sample for MMG supplied materials, which needs prior approval by Customer or Customer Representative before it is purchased. RFA is then forwarded to the appropriate Manager / Superintendent / Field Supervisor for review. Then it is endorsed by the Project Manager.

REQUEST FOR APPROVAL RAISED BY FIELD ENGINEERING

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Transmit the RFA to the Customer or Customer Representative using the transmittal Form QAD-4-202 and assign a control number which is recorded in Form END-4014C Request for Approval Control Log Customer will review the RFA and transmit back their approval / disapproval and / or comments. Any comments on the RFA made by the Customer will be considered by MMG for revision, action and re-submission to the Customer for further review / approval. Request for Approval from the Customer will be reproduced and distributed for implementation or information to the concerned originator of the Request for Approval. Update END-4-014C.