Project Monitoring & S - Curves

Ekalavya, an ideal for modern students, learnt archery without any external help. By self-effort and faith in ones own power, desire for knowledge, and by self-reliance, one can do miracles.

Why Monitoring ?

Resources are limited

Status of progress of project both physical and

financial

Enables to take corrective action in time Utilization of resources Compare productivity of men & machinery w.r.t norms Check consumables consumptions

MONTHLY PROGRESS REPORT

JOB COST REPORT

MONTHLY REPORTS

PERFORMANCE REPORT

ANNEXURE V-A

RECONCILIATION

MONTHLY PROGRESS REPORT

Highlights the progress of works during the month and cumulative. The report includes

Monthly Highlights Physical Progress Financial Progress Progress Photographs Safety & Quality Statistics Constraints

JOB COST REPORT

MPCS

PURPOSE OF JCR
Its a tool to monitor financial performance of the job and highlights the areas of concern. Timely implementation of remedial measures on area of concern. Its a Mid course correction : Initiate necessary proactive steps

It Identifies items which are making loss / profit

Its a Reference document for Tendering / Contracts / Operations

Information's from JCR

Cost incurred till date for various project activities Operating unit rate of various activities Estimated cost for the balance works Revised overall cost estimate for the project Revised Contract Value Revised Profit Margin from the Project Variance of cost w.r.t ACE

JCR FORMAT
NAME OF THE JOB :
SITE CODE JOB NO. MONTH

JOB COST REPORT

Contractual Date of Commencement Actual Date of Commencement Contractual Date of Completion Expected Date of Completion

Original Contract Value Revised Contract Value

RECON CODE

DESCRIPTION

UNIT

JOB STATUS TO DATE

UNITS ACTUAL COST UNIT COST

ESTIMATE TO COMPLETE
UNITS COST UNIT COST

REVISED ESTIMATE
UNITS COST UNIT COST

ORIGINAL ESTIMATE FOR REVISED QTY VARIANCE REVISED REMARKS

COST SALES
UNIT UNIT COST COST

TOTAL COST FOR WORKS OVERHEADS TOTAL COST OF PROJECT

Estimated Site Contribution on Completion (Rev. Cont. Value Rev. Cost. Estimate ) Rs.

Gross Margin
Gross Margin in %
PLANNING MANAGER SITE ACCOUNTANT PROJECT MANAGER

Revised Estimate = Cost Incurred + Estimate Cost for balance qty

Original Estimate = Revised Qty X ACE Unit Rate

Variance ( B-A)
Original Estimate Revised Estimate

Gross Margin RCV Revised Estimate

Performance Report
Information provided by this statement includes
Monthly & Cumulative Invoicing ( Budget Vs. Act) Work in Progress Collection Age wise outstanding Break-up Funds Requirement by Site Working Capital Details Monthly and Cumulative Cost details Staff & workmen Strength Staff Productivity Safe Man Hours Worked Others

Annexure VA- Outstanding Statement

Information provided by this statement includes
Month wise billing details Cumulative Billing Deductions break-up Payment Collected Net Receivables TDS Certificate Age wise outstanding detail

ANNEXURE VA
JOB NO:

PROJECT : Invoice Amount (Rs.)

SL NO Month Invoice No / Date SUB. CER. MOB ADV + Int. RET Recoveries

DATE:
Certificate receipt

IT

WCT

OTH TOT

Net Payment Net Amount Received Receivable Remarks Payable (Rs.) (Rs.) (Rs.)

IT

WCT

TOTAL

Bulk Material Reconciliation

Consumption of materials is checked with respect to Drawings
Ensures that desired quantity of material is consumed into the product to get required quality Control on wastages ,excess consumption and theft Helps in mid-course correction.

Quantity Reconciliation
Reconciles the work done quantity paid to various agencies w.r.t quantities certified by Client or w.r.t approved drawings.
Assists in taking corrective action for any variations.

Performance always comes from Passion & not from Pressure.

Be Passionate..Love what you do & do what you love.

Why Analysis ?

Analysis of labour productivity w.r.t norms Mechanical

Fabrication Erection Pipe Laying
: MD / MT : MD / MT : MD / IM

Welder productivity

: ID/WD

Civil
Bar bending
: MD /MT

Shuttering
Staging Plastering / Painting

: MD/Sqm
: MD /cum : MD/ Sqm

Analysis of consumables consumptions w.r.t norms Mechanical

Electrode Grinding Wheel Welding cables Cutting Gas Oxygen gas Welder productivity
: Kg /MT :Nos /MT : Meter / MT : Kg / MT :cum / MT : ID/WD

Civil
Binding wire Nails Staging
: Kg /MT : kg/Sqm : MD /cum

Utilization of resources
Machinery
Excavator
: Cum / Hr

Crane
Welding M/c Batching Plant

: MT / Machine Mth
: MT / Machine Mth : Cum / Mth

Mixer Machine

: Cum / day

Fuel consumption / hr

Excavators Crane DG sets Mixer Machine Vibrator

S -CURVES

S-Curves

Achieved Vs Budgeted Expected Vs Budgeted

Various S-Curves Progress S Curve Invoicing S- curve Cost S-Curve Sales S-Curve GM S-Curve

SALES CURVE FY 09-10 ( BUD Vs. EXP )

80 70

73.96 74.51

VALUE IN CRS.

60 50 40 30 20 10 0
11.08 7.01 32.42

56.12 42.71

23.31

Budget
Q2 Q3

Exp
Q4

Q1

Invoice Curve FY 08-09

140 120 100

Budget Vs. Actual

119 Cr

VALUE IN CRS.

80

60
40 20 Budgeted

60 Cr

Actual

Apr-08

Jun-08

Dec-08

Aug-08

Oct-08

Feb-08

Feb-09

JCR INPUTS
Recon Code wise activity details

Cost Statement
Quantities paid to Sub-contractors MIB Details ETC Quantity and unit rate ACE Details

ACE : Accepted Cost Estimate

Its a detailed estimate of the expected cost to be spent for successful completion of a project Its a yard stick for measuring the profitability of a project. Consists of two parts: Direct Cost & Indirect Cost It enables site management to monitor the profitability of the project by comparing it with JCR. ACE has to be prepared within 1 month from the date of receipt of LOI / Work Order from the Client