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Develops, reviews and assesses corporate governance principles and systems on an ongoing basis. Responsible for director succession, orientation and compensation.
Remuneration/Compensation Committee-Assists
the Board in its oversight of human resources strategies, executive compensation, senior executive performance assessments and management succession.
Oversees the identification, documentation, measurement and management of significant risks. Monitors compliance with risk-related regulatory requirements and with internal risk management policies and procedures.
Bajajauto was top-5 company with respect to corporate governance practices 2006-07
BOARD OF DIRECTORS
Bajaj Auto had obtained approval of the central government to increase the number of directors from 15 to 18 Composition Consisted of 16 directors, 11 :non-executive, and 5:wholetime executives. Eight out of the 11 non-executive directors were independent According to clause 49, if the Chairman is an executive, at least half of the board should consist of non-executive, independent directors.
BOARD PROCEDURES
The board of directors met six times: on 19 May 2006, 15 July 2006, 9 September 2006, 18 October 2006, 16 January 2007 and 17 March 2007. The gap between any two meetings has been less than three months.
Review of legal compliance reports Board periodically reviewed compliance reports with respect to the various laws applicable to the Company, as prepared and placed before it by the management. Code of conduct The board laid down a code of conduct for all directors and senior management of the Company, which has been posted on the web-site www.bajajauto.com. All directors and senior management personnel have affirmed compliance with the code A declaration to this effect signed by the CEO is given in this annual report.
AUDIT COMMITTEE
Bajaj Auto set up its audit committee in 1987. Since then, the company has been reviewing and making appropriate changes in the composition and working of the committee from time to time to bring greater effectiveness All members of the audit committee are independent, nonexecutive directors and are financially literate as required by clause 49
Audit committee met four times: 18 May 2006, 15 July 2006, 18 October 2006 and 16 January 2007. The meetings were scheduled well in advance Reviewed the financial statements (in particular, the investments made) of each unlisted Indian subsidiary company: Bajaj Auto Holdings Ltd. (BAHL) Bajaj Allianz General Insurance Company Ltd. (BAGICL) Bajaj Allianz Life Insurance Company Ltd. (BALICL)
Suitable disclosures have been made in the financial statements, together with the managements explanation in the event of any treatment being different from that prescribed in accounting standards.
Bajaj Auto
constituted a remuneration committee of the board on 16 January 2002. For 2006-07, the committee consisted of the following nonexecutive independent directors 1. D J Balaji Rao, Chairman 2. S H Khan 3. Naresh Chandra.
Non-executive directors
The criteria of making payments to non-executive directors as approved by the board at its meeting held on 19 May 2006 have been put on the companys web-site www.bajajauto.com. A sitting fee of Rs.20,000 per meeting is paid to non-executive directors, including independent directors, for every meeting of the board or committees of the board attended. This has been fixed by the BOD. They were also paid commission on net profits as separately stated in this report. The nonexecutive directors who held shares in the company held as on 31 March 2007: Name of director Number of shares 1. Shekhar Bajaj 779,690 2. Manish Kejriwal 100 3. Niraj Bajaj 1,248,488
Executive directors
On their retirement, all the executive directors, excluding D S Mehta, are entitled to superannuation benefits payable in the form of an annuity from the Life Insurance Corporation of India and these form a part of the perquisites allowed to them. No pension is paid by the Company.
Management
Management discussion and analysis Disclosure of material transactions-Senior management made periodical disclosures to the board relating to all material financial and commercial transactions where they had personal interest that might have been in potential conflict with the interest of the company. Warning against insider trading-Comprehensive guidelines in accordance with the SEBI regulations are in place. The code of conduct and corporate disclosure practices framed by the company have helped in ensuring compliance with the requirements.
Communication to shareholders
Quarterly, half-yearly and annual financial results are published in numerous leading dailies, such as Hindustan Times, Times of India, The Economic Times, Sakal, Kesari, Financial Express, Hindu Businessline and Business Standard along with the official press release. In addition, the half-yearly and annual financial results are published in the Financial Times, UK. The company also sends the half-yearly financial results, along with a detailed write-up, to each household of shareholders.