State Dept. Bureau of International Narcotics and Law Enforcement Affairs' Office of Aviation

Bureau for International Narcotics and Law Enforcement Affairs - Office of Aviation
US Department of State
Bureau for International Narcotics and Law Enforcement Affairs
INL Aviation Industry Brief 9 January 2013

Air Wing 1
Jesse Lowman
Air Wing 2
Open- Administrative
Remarkable turn- out: 200/ 325 Individual sessions as posted 12/20
Covering current requirements according to SOR and SOO as posted 12/17

Exits, restrooms, meeting rooms Briefing schedule, break, lunch
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Agenda
Administrative Open, Jesse Lowman Opening Remarks, Pat Popovich, AMB Ralph Frank Small Business Advocate, Shapleigh Drisko INL Contract Officer, Ray Bouford Program Overview, Paul OSullivan Country Profiles, Dave Campbell Safety, Don Campbell Logistics, Gerry Gallmeister Maintenance, Doug Aslett Information Technology, Andre Velez Closing Remarks, Pat Popovich and Ray Bouford Administrative Close, Jesse Lowman
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Patricia A. Popovich Senior Acquisition Manager

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Ambassador Ralph Frank Acting Director INL/A

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Shapleigh Drisko Small Business Advocate

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CONTRACTING
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CONTRACTING
Ray Bouford Senior CO/Branch Chief Patrick Murphy CO 3 main goals for this conference & this FY Promote open dialog to find the best way to meet the Governments worldwide needs. Ensure the maximum use of small business while maintaining operational integrity. Ensure a level playing field with however many RFPs we end up soliciting.
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CONTRACTING
We have a special project office at Imperial Plaza should you want to meet with our team or review documents any time before the solicitation is issued next FY. Appointments will assure our availability.
Please address all routine communications with Patrick Murphy and the team down here in Florida. You may contact me at any time with contract issues you think needs higher level review.
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CONTRACTING
We expect construction projects to be solicited as separate construction contracts and not as task orders under the Air Support Services contract. However, there are always deployment emergencies. A decision on which tasks should be set aside for small business should be announced on FEDBIZOPPs by mid February and a draft solicitation posted for industry comment by the end of March. We realize that we will need to coordinate the timing of the set aside awards with the Air Support Services contract mobilization where necessary.
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Questions?
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PROGRAM OVERVIEW
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Program Overview
Help you understand the Department of State (DOS) Air Wing; mission, resources, standards of performance Provide an overview of existing requirements by functional area Augment the contract information already provided Paint the picture, at macro level, of what the Air Wing does Should assist to frame/focus your questions for one-on-ones
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Department of State Air Wing

Bureau for International Narcotics and Law Enforcement Affairs (INL)
Mission: Minimize the impact of international crime and illegal drugs on the US and its citizens by providing effective Foreign Assistance and through fostering global cooperation
Office of Aviation; also called INL/A, DOS Air Wing Organized into functional areas;
Operations, Maintenance, Logistics, Safety, Contract Administration, and Information Technology (IT)
High number of retired military aviation personnel Unusual continuity on Air Wing staff Re-compete office comprised of AQM, INL/A, and INL/RM personnel
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01/03/12
INL/A Organizational Chart
Director
Safety
Deputy Director
Washington D.C. Liaison
Administrative Division
Operations Division
Information Mgmt Division
Logistics Division
Maintenance Division
Air Wing Vision / Mission

Vision:
Be the provide of aviation services for the Department of State provide, safe, secure and flexible aviation support to manage the aviation needs of the Department.
Mission:
Provide aviation management, expertise and resources to strengthen law enforcement, support counter-narcotics and counter-terrorism efforts and provide safe and efficient aviation support to meet all Department of State aviation requirements.
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Aviation Program Goals

Goal 1: Human Capital - Recruit and retain a highly adaptable, technically competent and diverse workforce. Goal 2: Aviation Support - Provide safe and professional aviation support, while providing the best value in aircraft and technical integration services. Goal 3: Responsiveness to Customers - Provide high quality aviation support that responds to customers needs - aircraft operations, maintenance, logistics, acquisitions and technical integration, to include outsourcing. Goal 4: Strategic Plans - Review, assess and develop plans for current and future Department of State aviation needs.
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Aviation Program Priorities

- Safety - Mission Accomplishment - Teamwork - Compliance with regulatory guidance
- Effective/efficient use of resources

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Air Wing Program

Operations in 1 domestic and 7 overseas locations
Over $1B in Budget and Assets

Operating 98 Rotary Wing and 34 Fixed Wing Aircraft Providing standardization, centralized contract support, depot maintenance and logistics support to operational aircraft Shared responsibility for success
Contract Evaluation; metrics, mitigation

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Air Wing Mission by Country

Under Bilateral agreements, we are embedded with Host nation organizations in five of seven countries Air Wing Personnel integrated with Host Nation personnel We fly with host nation pilots, under host nation colors, using host nation mechanics Colombia: Colombian National Police Peru: Peruvian National Police Bolivia: Bolivian Air Force Guatemala: Guatemalan Air Force Pakistan: Frontier Corps Afghanistan: Air Wing only Iraq: Air Wing only
Air Wing 21
Air Wing (INL/A) History

1970s: Started in late 70s as aerial eradication and helo support for manual eradication
Initial spray operations in Mexico, Colombia, Burma
1980s: Expanded to spray ops in Caribbean and Belize in early 80s

Added DEA interdiction support (Operation Snowcap) in late 80s Limited contract support in 87, then fully contract in 89 Forward manned sites in Peru, Bolivia, Belize, and Guatemala
1996 : Colombia Spray Program expansion

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Air Wing (INL/A) History

1999-2003: Significant Plan Colombia expansion and expanded authorities for Counter-Terrorism operations 2001: Pakistan Border Security Program initiated 2006: Afghanistan CN program started 2008: Guatemala CN program re-established 2009: Assume Iraq DS Missions (non INL), expand Afghan CN mission to add Embassy Air secure transport mission
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Summary
Instrument of national policy Well regarded within the Federal aviation world Operate in most austere, challenging environments in the world
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Questions?
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OPERATIONS
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Air Wing Mission by Country

Colombia - Aerial Eradication, reconnaissance & surveillance Peru - Manual eradication support & police interdiction Bolivia - Manual eradication support & police interdiction Guatemala - Transit zone drug trafficking interdiction support Pakistan - Border security & Interdiction Iraq - Personnel movement, quick reaction force & MEDEVAC
Afghanistan - Interdiction support , personnel movement, cargo movement
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Air Wing HQ, Patrick AFB

Standardization
Aircrew Training and evaluation Program directives and SOPs Aircrew Training Manual Development
Active Aircraft
1 Huey-II 1 UH-1N 2 AT-802 2 C-27 2 CH-46 1 PC-6 3 S-61 (PA)
Planning
New program planning and execution Deployment planning Ferry flights Contingency planning
Training
JTQP development POIs
Evaluation
Site visits Aviation Resource Management Surveys Quality Assurance Surveillance Program (QASP)
Air Wing 28
Air Wing
Colombia
Support for
Coca aerial eradication program Fixed Wing ISR illicit crop reconnaissance & surveillance Aircrew Training Maintenance Training
Caucausia
Aircraft
12 AT-802 2 C-208
Bogota
Tumaco
Joint program with Colombian National Police MOB - Bogota
Larandia
San Jose Air Wing 30
Air Wing 31
Air Wing
Air Wing
Peru
Aircraft
Support for
Interdiction Manual eradication Standardization oversight Maintenance Oversight Training
Maintenance Aircrew
Tarapoto
23 Huey-II 1 C-208 1 B-1900D
Tingo Maria
Pucalpa
Mazamari
Joint program with Peru National Police MOB - Pucalpa
Lima
Air Wing 34
Pucallpa
Air Wing
Flight of 3 on an Erad mission
Air Wing
Bolivia
Support for
Maintenance Aircrew
Aircraft
8 UH-1H
Santa Ana Trinidad
La Paz
Chimore Santa Cruz
Joint program with Bolivian Air Force MOB Santa Cruz
Air Wing 37
Air Wing
Air Wing
Air Wing 40
Air Wing 41
Air Wing 42
Guatemala
Support for
Maintenance Aircrew
Aircraft
6 Huey-II
Flores
Joint program with Guatemalan Air Force MOB Guatemala City
Guatemala
San Jose Air Wing 43
Air Wing
Air Wing 45
Air Wing 46
Air Wing 47
Pakistan
Islamabad
Support for
Interdiction Surveillance / Reconnaissance Standardization oversight Maintenance Oversight Training
Maintenance Aircrew
Peshawar
Quetta
Joint program with Frontier Corps MOB - Quetta
Active Aircraft
3 C-208 14 Huey-II
Air Wing 48
Khalid Air Field, Quetta
Air Wing
Air Wing Hangar, Quetta
Air Wing
Air Wing
Air Wing
Iraq Embassy Air Program

Support for
Personnel movement Quick Reaction Force MEDEVAC Intelligence Support Aircraft
16 UH-1N 4 DHC-8 13 S-61 1 DO 328 (Leased)
Erbil
All contractor program Locations

Main Operating Base in Baghdad / EHP Forward Operating Base in Erbil and Basra
Baghdad
Basra
Air Wing 53
Air Wing
Air Wing
Air Wing
Afghanistan
Support for
Interdiction Operations CASEVAC/MEDEVAC Transport Personnel & Cargo Reconnaissance Intelligence Support Security Facilities / DFAC
Kandahar Kabul
All contractor program Locations

Main Operating Base (MOB) - Kabul Forward Operating Base (FOB) - Kandahar
Active Aircraft
10 Huey-II 4 B-1900 3 DHC-8 11 CH-46 1 AN-26 (leased) 2 Mi-8 (leased)
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Air Wing
Air Wing
Air Wing
Air Wing
Camp Valdes
Questions?
Air Wing 62
SAFETY
Air Wing 63
Aviation Safety
Oversight of flight training, operations, Maintenance, Logistics, etc. Aviation Safety Training Accident/Incident Investigations Maintenance of Consolidated Incident Report Database Safety statistics Incidents per 100,000 flight hours
Air Wing
Occupational (Ground) Safety

Incident Rate Experience (OSHA 300) Incidents per 200,000 man hours Tracking of hazards/deficiencies Reporting of illnesses/injuries Periodic inspection of facilities FOD Program Monitoring Development/maintenance of Emergency Action Plans
Air Wing
Hazmat/Environmental
Compliance with federal, state, local, PAFB, HN, etc. Hazardous waste management at all sites Spill response Hazmat handling, transport, disposal, etc.
Air Wing
Safety Program Implementation

Contract INL/A Safety Directives Local Safety SOPs SMS Implementation
Policy Risk Management Assurance Promotion Prevention
Air Wing
Challenges/Opportunities
Large, mixed R/W and F/W fleet Diverse workforce; multilingual, multicultural
Military (all branches) Host nation (Military, Police, etc) Civilian
Austere, 3rd World locations and CONUS OSHA/EPA/HN requirements

Air Wing
Questions?
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LOGISTICS
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Supply Chain Management

Major functional areas: Warehousing / Inventory / Distribution Purchasing Transportation International Traffic in Arms Regulations (ITAR) Aircraft Database Management Facilities
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Warehousing / Inventory / Distribution

Manage $1.2B property on contract
Supply (total inventory) value $323m
63k line items in warehouse

150k cubic feet warehouses (Melbourne / Sanford) Property Book (Gov Furnished Equip (GFE) / acquired material)
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Procurement
Purchase Material / Parts / Equipment Military Requisition
Defense Logistics Agency

Vendors on Open Parts Market Acquired aircraft support packages (GFE)
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Transportation
Surface Large portion of budget spent annually Innovative Intermodal Transportation Option Freight forwarder Airlift (C-5, C-130, C-17, AN-124, C-27) 20 lifts average per year 600k short ton per year From Melbourne IAP, Patrick AFB, Sanford IAP
Air Wing 74
ITAR
US Export and Regulations Control Laws
Technical Assistance Agreements in all locations

Export of Defense Related Articles CH-46; S-61; UH-1; Weapons, Ammunition NVG and other items in all supported locations. Export Administration Reg (15 CFR 300 799) 150 Licenses per year / 200 Exemptions per year
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Aircraft Database Management

Congressionally mandated Federal Aviation Interactive Retrieval System Aviation Maintenance Module Integrated Logistics Management System Aircraft / Helicopter Management 400+ aircraft total 132 active aircraft
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Facilities
Located in or near Melbourne Florida
Patrick AFB, FL (Satellite Beach, FL)

3 aircraft hangar facilities at 96k square feet
Sanford Aircraft Warehouse (Sanford IAP, FL)

One hangar facility at 51k square feet
Miramar Distribution Center (Melbourne, FL)

1 warehouse and office space at 54k square feet
Air Wing 77
Air Wing Facilities Locations

Sanford IAP
Patrick AFB
Miramar FIT
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Questions?
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MAINTENANCE
Air Wing 80
Aircraft Maintenance
General
Program Maintenance
Aircraft Quality Control

Systems Integration and Engineering
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General
Effective Maintenance Services
Airworthiness Standards OEM Procedures Department of Defense Technical Data Technical Manuals DOS Directives Approved Plans and Procedures
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General
Fully Mission Capable Rate (FMC)
High Density 70% Low Density 50%
Overall Contract Goal

All Aircraft Types Combined 70% FMC
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General
Record Keeping
AR 700-138 DA PAM 738-750 DA PAM 738-751
Tracking Aircraft Hours

HOBBS Similar Tracking Device
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Program Maintenance Levels of Aviation Maintenance

All levels to include limited depot Battle Damage Assessment and Repair Overhaul Modification
Contractor Maintenance Management

TM 1-1500-328-23 TC3.4.7 reference manual
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Program Maintenance Controlled Substitution Program Deferred Aircraft Maintenance Manage Phase Flow Special Tools and Test Equipment System / Component Repair Analysis Ground Support Equipment (GSE)
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Aircraft Quality Control Quality Control Program Technical Library Comply with Established Standards Best Practices
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Aircraft Quality Control Historical Aircraft Database FOD Program Reporting and Recordkeeping Engineering Support Configuration Control Aircraft Systems Improvement
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Systems Integration and Engineering Aircraft Acquisitions Modifications Sustainment
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Air Wing 90
Questions?
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INFORMATION TECHNOLOGY
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Introduction
We support INL Aviation Programs. The core of Information Technology operations supporting the Office of Aviation is located in Melbourne Florida. Nodes are located in the US and 7 countries.
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Introduction contd
Facility types vary from US controlled workspace to host country military airfields to remote jungle/desert landing strips in tents. The enterprise consists of hardware and software which include satellite dishes and modems, firewall devices and other perimeter protection appliances, wireless bridges, network switches/routers, production servers, desktops/laptops, multi-function printers, cell phones, VOIP telephones, and both COTS and custom applications.
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Core IT Requirements

Internet/Intranet/Email/SharePoint IT Security & Information Assurance Full Suite of Office Applications Desktop Technical Support VOIP/SATCOM/Cell
Hardware/Software/Licenses
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Internet/Intranet/Email/SharePoint Requirement
Provide Internet/Intranet/Email/SharePoint hardware & software infrastructure. Produce, monitor and maintain all enterprise web pages & SharePoint sites. SharePoint file sharing on the enterprise network. Report anomalies in web pages data.
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IT Security Requirement
Provide IT Security Support for the Enterprise network to assure the confidentiality, integrity, availability and reliability of all systems, services, information and data. Comply with procedures and standards required by FISMA (NIST FIPS and SPs) and applicable sections of DoS FAM/FAH. Monitor content and requests for additional compliance with DoS Electronic Security guidance.
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IT Security Requirement contd

Users Annual Cyber Security Awareness Training Workstation Protection Anti-Virus Server Protection Intrusion Detection Systems Perimeter Protection Firewalls Intrusion Prevention System
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Applications Requirement
Provide a Management Information System (MIS) to access all database management reports used for the day to day contractors activities. The database and reports will include but will not be limited to aircraft, property and personnel incidents, aircraft maintenance, aircraft flight, spray activity, aircraft battle damage, training activity, material inventory, personnel movement and property accountability.
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Desktop Technical Support
Provide seat management to all Government personnel located at various sites.

Provide a full life cycle management of all information systems to achieve program goals at all IT locations.
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VOIP/SATCOM/Cell Phone Requirements

Provide telephone service where required on the contract to include cell phones to all key personnel across the program.
Provide SATCOM communications where required on the program. Network communications must be online no less than 98% of the time.
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Questions?
Air Wing 102
Patricia A. Popovich
Air Wing 103
Jesse Lowman
Air Wing 104
Close- Administrative
Vendor Name Group 1 M1 Support Services FlightWorks Inc. MAG Defense Services Inc. Lockheed Martin Global Training and Logistics Group 2 First Aviation Services Inc. Wipaire Inc. Robertson Forwarding Company Dynamic Aviation Group Inc. Group 3 Monarch Air Group LLC. Logistics 2020 Comprehensive Health Services Inc. URS Corporation Group 4 Right Sized Solutions Inc. GCH Services LLC (Gold Coast Helicopters) Evergreen Helicopters Inc. SRR International Inc. 9-Jan-13 9-Jan-13 9-Jan-13 9-Jan-13 1500-1520 1530-1550 1600-1620 1630-1650 Hotel Rialto Melbourne Hotel Rialto Melbourne Hotel Rialto Melbourne Hotel Rialto Melbourne 9-Jan-13 9-Jan-13 9-Jan-13 9-Jan-13 9-Jan-13 9-Jan-13 9-Jan-13 9-Jan-13 1500-1520 Hotel Rialto Melbourne 1530-1550 Hotel Rialto Melbourne 1600-1620 Hotel Rialto Melbourne 1630-1650 Hotel Rialto Melbourne 1500-1520 1530-1550 1600-1620 1630-1650 Hotel Rialto Melbourne Hotel Rialto Melbourne Hotel Rialto Melbourne Hotel Rialto Melbourne 9-Jan-13 9-Jan-13 9-Jan-13 9-Jan-13 1500-1520 1530-1550 1600-1620 1630-1650 Hotel Rialto Melbourne Hotel Rialto Melbourne Hotel Rialto Melbourne Hotel Rialto Melbourne Day Time Meeting Location
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Bureau for International Narcotics and Law Enforcement Affairs - Office of Aviation

INL Aviation Industry Brief 9 January 2013

Covering current requirements according to SOR and SOO as posted 12/17

Patricia A. Popovich Senior Acquisition Manager

Ambassador Ralph Frank Acting Director INL/A

Shapleigh Drisko Small Business Advocate

Department of State Air Wing

INL/A Organizational Chart

Washington D.C. Liaison

Information Mgmt Division

Air Wing Vision / Mission

Aviation Program Goals

Aviation Program Priorities

- Effective/efficient use of resources

Air Wing Program

Over $1B in Budget and Assets

Contract Evaluation; metrics, mitigation

Air Wing Mission by Country

Air Wing (INL/A) History

1980s: Expanded to spray ops in Caribbean and Belize in early 80s

1996 : Colombia Spray Program expansion

Air Wing (INL/A) History

Air Wing Mission by Country

Afghanistan - Interdiction support , personnel movement, cargo movement

Air Wing HQ, Patrick AFB

Joint program with Colombian National Police MOB - Bogota

San Jose Air Wing 30

23 Huey-II 1 C-208 1 B-1900D

Joint program with Peru National Police MOB - Pucalpa

Flight of 3 on an Erad mission

Santa Ana Trinidad

Chimore Santa Cruz

Joint program with Bolivian Air Force MOB Santa Cruz

Joint program with Guatemalan Air Force MOB Guatemala City

San Jose Air Wing 43

Joint program with Frontier Corps MOB - Quetta

Khalid Air Field, Quetta

Air Wing Hangar, Quetta

Iraq Embassy Air Program

All contractor program Locations

All contractor program Locations

Occupational (Ground) Safety

Safety Program Implementation

Austere, 3rd World locations and CONUS OSHA/EPA/HN requirements

Supply Chain Management

Warehousing / Inventory / Distribution

63k line items in warehouse

Defense Logistics Agency

Technical Assistance Agreements in all locations

Aircraft Database Management

Patrick AFB, FL (Satellite Beach, FL)

Sanford Aircraft Warehouse (Sanford IAP, FL)

Miramar Distribution Center (Melbourne, FL)

Air Wing Facilities Locations

Aircraft Quality Control

Overall Contract Goal

Tracking Aircraft Hours

Program Maintenance Levels of Aviation Maintenance

Contractor Maintenance Management

Systems Integration and Engineering Aircraft Acquisitions Modifications Sustainment

IT Security Requirement contd

Desktop Technical Support

Provide seat management to all Government personnel located at various sites.

Air Wing 100

State Dept. Bureau of International Narcotics and Law Enforcement Affairs' Office of Aviation

State Dept. Bureau of International Narcotics and Law Enforcement Affairs' Office of Aviation