[Exercise Name]

Initial Planning Conference

[Date]
Welcome & Introductions
 Meeting Agenda

 Review Exercise Scope, Purpose, and Objectives

 Review Exercise Scenario
 Review Participating Agencies
 Exercise Facilitation
 Exercise Evaluation
 Exercise Documents
 Exercise Logistics
 Meeting Dates
 Closing

[Exercise Name] [Date]

 Operational Security

 This briefing contains exercise and operational material

that must be safeguarded.
 The materials in this briefing are categorized as “For
Official Use Only (FOUO).”

FOUO: Information that has not been given a security

classification pursuant to the criteria of an Executive
Order, but which may be withheld from the public
because disclosure would cause a foreseeable harm to
an interest protected by one or more FOIA Exemptions.

[Exercise Name] [Date]

 Exercise Purpose

 To provide participants an opportunity to evaluate

current response concepts, plans, and capabilities for a
response to a terrorist event in [Jurisdiction].
 The focus will be on local emergency responder
command and control coordination, critical decisions,
notifications, and the integration of State and Federal
assets.

[Exercise Name] [Date]

 Exercise Scope

 Emphasize the role of the local first responders and

State agencies in response to a terrorist attack, and
examine the processes and decision making involved
therein.

[Exercise Name] [Date]

 Target Capabilities

 Capabilities provide the foundation for development of the

exercise objectives and scenario. These capabilities
have been selected from the priority capabilities identified
in [Jurisdiction]’s Multi-Year Training and Exercise Plan.
− Emergency Public Information and Warning
− Emergency Operations Center Management
− Public Safety and Security Response
− Urban Search & Rescue
− Fatality Management

[Exercise Name] [Date]

 Exercise Objectives

 Determine strengths and weaknesses in current plan

governing on-scene command and control, the EOC, and
coordination and integration of response resources.
 Review plans for area perimeter control, staging, and
Incident Command Post security.
 Assess the adequacy of local plans for interface with and
use of media resources.
 Review plans to provide information to the public and
preclude dissemination of conflicting data.

[Exercise Name] [Date]

 Exercise Scenario

 Terrorist attack in [Jurisdiction] using a vehicle borne

improvised explosive device (VBIED)
 Specific target TBD
 Will include US&R component

[Exercise Name] [Date]

 Participating Agencies

 [State] Department of Emergency Management

 [State] US&R
 [State] State Police
 [Jurisdiction] Office of Emergency Management
 [Jurisdiction] Fire Department
 [Jurisdiction] Police Department
 [Jurisdiction] Sheriff’s Office
 [Jurisdiction] Department of Public Works

[Exercise Name] [Date]

 Exercise Facilitation

 Lead Facilitator
 Functional Area Facilitators
 Facilitator Training Requirements
 Facilitation vs. Evaluation

[Exercise Name] [Date]

 Exercise Evaluation

 Evaluators
 Evaluator Training Requirements
 Scribes
 Evaluation Components
− Objectives
− Evaluation Criteria
− Participant Feedback Form
− Player Hot Wash
− Scribe Notes
− Evaluator Notes
 Results in After Action Report

[Exercise Name] [Date]

 Exercise Documents

 Situation Manual (SitMan)

 Evaluation Plan (EvalPlan)
 Facilitator Handbook
 After Action Report (AAR)

[Exercise Name] [Date]

Exercise Logistics
 Exercise Staffing

 Select Facilitators
 Select Evaluators
 Select Scribes
 Select Support Staff
− Security
− Registration Support

[Exercise Name] [Date]

 Exercise Logistics

 Provide Food/Water
− Players
− Exercise Staff
− Observers
 Provide Restrooms
 Create an exercise logo and name
 Draft and finalize AAR
 Develop Media and Public Information

[Exercise Name] [Date]

 Exercise Logistics

 Identify and coordinate an exercise location

 Location requirements
− Secure
− Audio/visual capable
− Tables and chairs
− Adequate size
− Parking

[Exercise Name] [Date]

 Meeting Dates

 Initial Planning Conference [Insert Date]

 Final Planning Conference [Insert Date]
 Exercise Conduct [Insert Date]

[Exercise Name] [Date]

Questions
Closing