Chapter 4

Export Documentation Framework

Submitted To: Varahan Sir

Presented By
Lalit Chaudhari (8020)
Rucha Joshi (8055) Kunal Kokane (8063)

Sneha Bhongade (8083)

2 Export Documentation Framework

Export Documentation Requirement in India

Evolved since 1990. Prior the documentation was manual and not at all coordinated, resulting into delays and mistakes, rendering the task very clumsy, tiresome, repetitive and truly frustrating. Aligned Documentation System (ADS) adopted in 1991 a internationally accepted documentation system. ADS uses Master Document contains information common to all. Classifying of export documents:
Commercial documents,
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Regulatory documents.

Export Documentation Framework

Commercial Documents
Origin in Custom of Trade in international commerce.
Used to discharge legal & other incidental responsibilities under sales contract. Sub-divided into:
Principal commercial documents,

Auxiliary commercial documents.

Export Documentation Framework

Principal Commercial Documents

Commercial Invoice (and invoice prescribed by the importer) Packing List Certificate of Inspection

Certificate of Insurance / Insurance Policy

Bill of Lading / Airway Bill / Combined Transport Document Certificate of Origin Bill of Exchange Shipment Advice.
5 Export Documentation Framework

Auxiliary Commercial Documents

Required to prepare/procure the principal commercial documents.

Proforma Invoice
Shipping Instructions Insurance Declaration Intimation for Inspection Shipping Order Mates Receipt Application for Certificate of Origin
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Letter to Bank for Negotiation / Collection of Documents

Export Documentation Framework

Regulatory Documents
Prescribed by Government departments / bodies for compliance of formalities under relevant laws governing export transactions.
Exchange Control Declaration Form-GR Form Freight Payment Certificate Insurance Premium Payment Certificate ARE I/ARE II Forms

Shipping Bill/Bill of Export

PortTrust Copy of Shipping Bill/Export-Application/Dock Challan Receipt of Payment of Port Charges
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Vehicle Ticket

Export Documentation Framework

Conclusion
Sneha

Export Documentation Framework

Thank You
9 Export Documentation Framework