PRESENTATION SKILLS

Three Elements Of Great Presentation

Three elements make up a great presentation for you and your audience: The CONTENT of the presentation The DESIGN of the overall presentation And the DELIVERY of the presentation

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Developing Great Content

Steps In Preparing Content

Analyzing Your Audience

Gathering Relevant Data & Information Converting Your Data Into An Outline

Analyzing Your Audience

What are their needs? What is their knowledge level? What is their attitude how do they feel about the topic? Demographic Information this may include the age, gender, culture, and language of the audience members.

Gathering Relevant Data & Information

Before you start your research to gather relevant information, there are three questions that should be considered: What do I want my audience to gain?

What might they already know about my topic?

What is the objective of the presentation?

Converting Your Information Into An Outline

Remember the three steps to creating an outline: Determine the outline style Group your raw data Arrange into outline format

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Outline Style

There are several styles you can use depending on your audience and your personal approach: CHRONOLOGICAL This shows events in the order as they occurred.

NARRATIVE This takes the audience on a journey through a flowing presentation. PROBLEM / SOLUTION This states the problem, the whys, your solution, and a summary

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CAUSE / EFFECT This states the cause and explains the effect(s) TOPICAL This divides the general topic into several subtopics

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JOURNALISTIC QUESTIONS Uses some of the what, who, where, when, why, and how questions

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Outline Format

The format is in three parts:

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The Introduction The Body The Conclusion

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Outlines

Introductions: Should include an agenda and clarify the goals and objectives of your presentation.

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Can include an overview of a situation, a statement of the current situation of the organization, or a recap of history. Can use the strategies that help an introduction get attention: a quote, a question, humor, a creative image, an anecdote, or a sharing of emotions.

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Outline Format

Body: Chronological Narrative Problem / Solution Cause / Effect Topical Journalistic Question

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Outline Format

Conclusion:

Summarize the main points of your presentation Provide closure, and leave an impression Can consist of recommendations, future directions, next steps to take, and so forth

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BUILDING GREAT DESIGN

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Presentation Design

Key Rules When Creating Bulleted Text: Use one concept per slide Use key words and phrases Make your bullet points consistent in structure

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Three Keys of Great Design

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Layout Consistency Color

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Great Slide Presentation Design
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Layout
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Layout

Consider your layout to be like the skeleton of your presentation .. Just as our skeleton support our bodies, your layout should support your message and provide structure.
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Consistency
2. Consistency You must be consistent in the following design elements: Your placement of text and images Your fonts style and sizes Your background The style and treatment of your imagery Your charts
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Color
3. Color

Use high contrast to increase legibility Colors should not clash they should have a high degree of harmony Avoid clutter by using no more than four colors in your presentation

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Consistent Fonts

There are some main classifications of fonts Serif fonts have small flourishes extending from the main strokes of each letter: Times New Roman Book Antiqua Bookman Olds Style

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Times New Roman

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More On Fonts

Sans Serif fonts are easier to read both on screen and in your presentations: Arial Verdana Arial Black

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Verdana
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Warning On Fonts

Some people think that it is cute to use every font in the pack on their PC: Wrong !!!!

Comic Sans Bradley Hand Freestyle Script

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Tips For Planning Great Slides

Use slides sparingly. Avoid the overuse of slides Death By PowerPoint Make slides pictorial .. Graphs, flowcharts, etc all give the viewer an better insight A picture is worth a 1000 words Minimum font size is 20 point This presentation is done in 32 point

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Design Guidelines

Be careful about the use of massive numbers in your slides;

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Graphs Work Nicely

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Bad Example

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Other Good Examples To Consider

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Conducting Great Delivery

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Delivering Your Presentation

Voice Language Usage Movement Body Language

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Great Delivery
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Managing Your Voice

Try to sound natural, so your rhythm and tone is appropriate to the message you are delivering Develop three important qualities:

Volume Intonation Pacing

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Managing Your Voice

Volume Speak loudly enough to reach all the members audience without overpowering those closest to you. Intonation Avoid speaking in monotone. Put some feeling into your voice and make it livelier by changes in your intonation.

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Managing Your Voice

Pacing

For most of us, this is natural except when we get nervous or excited. Practice, and you can figure out what sounds natural and appropriate for the points you are making.

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Suggestion

Use the microwave timer to see how fast you are speaking.

Dont laugh it works.

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Language Usage

Speak confidently Show interest Speak with feeling Use short sentences Short simple words Speak slowly and clearly

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Movement

Work the room and work the audience Move with purpose not because you are nervous Be natural

Stand still to make an important point

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Body Language

Stand straight radiate energy Be relaxed be casual Use your hands, arms and gestures But carefully !!

Make eye contact with your audience Three to Five seconds per person

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More On Body Language

Watch your hands Dont handcuff yourself Dont cross your arms Dont wring your hands

Watch the way you stand

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In Advance Of Your Presentation

Practice a lot.

Dont just think your presentation through; act it out, in front of your friends, or family. Time each section of your presentation and develop a schedule

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Memorize the first two minutes of your presentation, so you breeze on through on time when the butterflies are most active.

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In The Hours Before Your Presentation

Think Positive Thoughts

Visualize yourself feeling at ease with your audience Use affirmation . I can do this, I am prepared, It will go well.

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Make sure all of your equipment is working properly Go to the washroom before you go on stage .. Dont laugh !! Lick your lips just before you begin to speak

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Key Point

People in the audience are human also. They want to hear what you have to say AND

They want you to succeed !

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When You Enter The Room

Focus on making your movements fluid and confident Not too fast and not too slow Find a few friendly faces in the room

SMILE

Show that you want to be there Be yourself

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Handling Tough Situations

It doesnt always work out perfectly

Be Prepared

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Some Examples

Distractions in the Audience People with Blackberries People talking to their neighbors People who are rude People who know it all Equipment failure Moderator says hurry up

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Planning for the Questions

Anticipate the questions ahead of time Listen carefully to the questioner Repeat or rephrase the question Answer clearly and concisely Go to the next question

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More On Questions

Sometimes people like to ask 3,268 questions Others in the room could care less What do you do?

Tell them to come up and talk to you later

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More On Questions

What happens if someone ask you a question and you dont have a clue what the answer is?

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Answer

Do not stand there with a dumb look on your face Instead tell them to come up and talk to you after the presentation. You have 10 minutes to think up something smart or find a new topic.

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Dealing With Disasters

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Examples

Equipment Failure Dead PowerPoint Run out of time You forget where you are in the presentation

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Final Thoughts

You will be great Practice Practice Practice People really want to hear what you have to say

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THANK YOU

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