LOGO

Company

PowerPoint Template

www.themegallery.com

Contents
Vijaya Bank

Uniqueness of Time

Identify areas of time wastage

Minimizing time wasters

Finding time for planning

Implementing Time Management

LOGO
The bad news is time flies. The good news is you're the pilot

Company

Where are You

Vijaya Bank

20% people feel they are short of time. They feel so concerned that they self find answers to Time Mgmt

10% people feel they are short of time. They realise this and are keen to get help and see how they can improve Time Mgmt

70% people feel they are not short of time. Though they dont mind listening to someone. And then tell him why all that is impractical

Vijaya Bank

TIME IS THE SCARCEST RESOURCE AND UNLESS IT IS MANAGED, NOTHING ELSE CAN BE MANAGED. - Peter Drucker

Remember
Vijaya Bank

Time is a Non Renewable Resource Once it is gone, it is gone. You will never see this moment again.

Remember
Vijaya Bank

Value the time your have Nothing is worth more than this day.

Take care of today.let the calendar take care of the years.

Vijaya Bank

1. The Present
Yesterday is History
Tomorrows a Mystery

But Today is a Gift

Thats Why They Call it

The Present

Everyone has the same amount of time

Vijaya Bank

60 minutes per hour 1,440 minutes per day

525,600 minutes per year

LOGO

Company

86,400

Vijaya Bank

24 60 60

hours per day

X
minutes per hour

X
seconds per minute

86,400 Seconds

Time management : What is it?

Vijaya Bank

Doing the Right things and not setting Things right In control of Life, not driven by circumstances Enjoying JOURNEY of life: every day of it, not waiting for a perfect day in future Having right balance in wheel of life

Time Management

LOGO
To get most output within given resources To get time for important issues in life To feel fairly satisfied , secure & on top of things And thereby enjoy stress free life

Company

Vijaya Bank

Time Management

The issue is not Awareness but Action The Action happens when we say I cant live with this any more. I need to find an answer fast

Managing your Time

Vijaya Bank

Things to do list Identify Priority

Making it happen
Evaluate deviations

Time Management
Vijaya Bank

Levels of Planning Level 1 Annual Long Term

Quarter Level 2

Month

Medium Term

Week Level 3

Day

Short Term

Vijaya Bank

Time - resource cannot be accumulated / stored. Has to be spent usefully or uselessly. Once lost - cannot be regained What is really lost is a part of our life

Vijaya Bank

Estimated time for completing a primary task

Your contribution

Others contribution Unplanned interrupts

Vijaya Bank

Time Controlled by Me.

Time in Response to Demands of Others. Time for Unpredictable Events.

Important V / S Urgent.

72 YEAR MAN
Vijaya Bank

Sleeping

Education Rest / Illness Holiday / Recreation Commute Transition Eat -

25 Years 8 Years 8 Years 7 Years 5 Years 3 Years 4 Years

Therefore only 12 Years for Effective work. Therefore Time Management Crucial.

Vijaya Bank

Time bandits operate in the dark; we do not see or recognise them as they undermine our efforts to be creative & productive. But once they are brought out into the light of day they quickly lose their power over us and can be discovered and arrested.

I must govern the clock, not be governed by it . --- Golda Meir.

Dont put off for tomorrow what you can do today.

Plan use of time.

Vijaya Bank

24 hours. 168 hours a week. 8,736 hours a year. Time for sleep, bath, eating, commuting - eg. 10 hours. Therefore 14 hours available for Profession 8 hours Free Time 3 hours Self Development 3 hours Total Time - 14 hours

Inefficiency - Can Your Company Afford It? Vijaya Bank

Statistics show the average worker loses at least one hour of productivity each day due to disorganization. How much is disorganization and inefficiency costing your company?

Vijaya Bank

Draw priorities in order of

A). IMPORTANCE.
B). URGENCY.

Nothing is particularly hard if you divide it into small jobs . C). DESIRABLE BUT NOT SO IMPORTANT. --- Henry Ford.

PRIORITIES
Vijaya Bank

Papers To Read

Things To Be Done

Interruptions

: Important V/S Unimportant Urgent V/S Not Urgent Official V/S Personal Skim V/S Lost In Detail : Important V/S Unimportant Urgent V/S Not Urgent Official V/S Personal - Myself - Delegate With Control - Can Be Left To Subordinates : Essential V/S Avoid Immediate V/S Postponable Official V/S Personal Purposeful V/S Socialisation By Appointment V/S Drop-In Visitor

Time Management
Vijaya Bank

Time Management is only a set of skills and tools to help us more efficiently control the events of our lives. Doing a better job of managing our time is meaningless unless we are managing it to accomplish those things that are of greatest importance in our lives. Hyrum Smith- Creator of the Franklin Day Planner

LOGO
Time Wasters

Company

"More men fail through lack of purpose than lack of talent." -- Billy Sunday

TIME WASTERS
Vijaya Bank

If any event or distraction stops action on hand and If the benefit gained by such interruption is not commensurate with damage caused by discontinuance of action. Then it is a TIME WASTER interruptions fragment the Day - Destroy concentration, necessitating wastage of Time to restart the work. Time Wasters cannot be totally eliminated - with common sense and attitude. We can control and reduce many time wasters and interruptions.

Time Waste - Caused by Others

Vijaya Bank

Telephone Interruptions Drop-In Visitors

Unscheduled Meetings Poor Communications Confused chain of Authority

How much time do we have?

Vijaya Bank

Total Time - Basic Time = Available Time Available Time - Wasted Time = Utilisable Time

Strategies:
- Reduce Time Wasters - Utilize available time effectively

- Focus on priorities
- Enjoy your job

The 20 Biggest Time Wasters

Vijaya Bank

Management by crisis

Telephone interruptions
Inadequate planning Attempting too much

Drop-in visitors
Ineffective delegation Personal disorganization Lack of self-discipline Inability to say no Procrastination

20 Biggest Time Wasters

Vijaya Bank

Meetings Paperwork Leaving tasks unfinished Inadequate staff Socializing Confusing responsibility /authority Poor communication Inadequate controls and Progress reports Incomplete information Travel

Time Wasted at Work

Vijaya Bank

Managers say that on an average 20.4% of their week is wasted.

One day in five is therefore wasted.

Think of the cost.

Time Robbers Imposed On Us

Vijaya Bank Interruptions Waiting for Answers Unclear Job Definitions Unnecessary meetings Too much work Poor Communication Conflicting Priorities Low Company Morale Untrained Staff Peer/Staff Meetings Lack of Authority Interoffice Travel

Shifting Priorities
Equipment Failure Disorganized Boss Red Tape

Mistakes of others
Revised deadlines Meetings

Time Robbers Self Imposed

Vijaya Bank Failure to Delegate Poor Attitude Personal Disorganizations Absentmindedness Failure to Listen Indecision Fatigue Lack of Self discipline Leaving tasks unfinished Paper Shuffling Procrastination Outside activities Cluttered work place Unclear personal Goal Perfectionism Poor Planning Preoccupation Attempting too much

Wasting Time
Vijaya Bank

Doing things that should be done by others Doing things that should not be done Taking longer time Wasting other peoples time

Saved Time Can Be Used For .

Vijaya Bank

Planning more thoroughly

Creating new ideas or starting new projects

Developing your skills

Taking care of yourself

Fostering personal interest

LOGO
Practicing 4 Qs

Company

Tyranny of the Urgent

Vijaya Bank

The most urgent task is not always the most important.

Distinguish the important from the urgent.

Refuse to manage by crises.

The importance and urgency Matrix

Vijaya Bank

I M P O R T A N C E

Important but not urgent

Important and urgent

Not important not urgent

Not important but urgent

URGENCY

THE TIME MANAGEMENT MATRIX

URGENT
Vijaya Bank

NOT URGENT

I
ACTIVITIES:
Crises, Pressing Problems, Deadline - Driven Projects.

II
ACTIVITIES:
Prevention, PC activities Relationship Building, Recognizing New Opportunities, Planning, Recreation.

Important

Not Important

III
ACTIVITIES:
Interruptions, Some calls, Some mail, Some reports, Some meetings, Proximate, Pressing matters, Popular activities.

IV
ACTIVITIES:
Trivia, Busy work, Some mail, Some phone calls, Time wasters, Pleasant activities.

Time Management Matrix

Vijaya Bank

Urgent

Not Urgent

I Important Fire Fighting

II Planned Work

III Not Important

IV Time Wasters

Other Peoples Priority

LOGO
Getting Organised

Company

Desk Management
Vijaya Bank

A recent survey in London showed that office based people spend 17.5 days a year, looking for paper.

A desk is a place to work, not to store work.

Your desk is a reflection of the way you work.

Other people tend to treat your desk the way you treat it.

Managing Interruptions
Vijaya Bank

Preventing interruptions Limiting damage once interrupted

Telephonitis
Vijaya Bank

Calls you make Prioritise calls Plan your calls Keep control Calls you take - Screen the calls - Prioritise

LOGO
Managing the Boss

Company

Managing the Boss

Vijaya Bank Dos Make the boss as effective as possible Check what helps and hinders Let him do what he is better at Keep him in the picture -

Donts Expose the boss to surprises Under-rate the boss Take him for granted

Procrastination
Vijaya Bank Procrastination is the art of convincing yourself that you can put off until tomorrow,what you should be doing today. It is quite rightly called the Thief of Time

Tomorrow

Why Do We Procrastinate?
Vijaya Bank

Fear/Dislike of routine

Fear of creative/ Falling down

Lack of assertiveness

Fear where money is involved

Fear of showing appreciation

The Martyr syndrome

Areas of Procrastination
Vijaya Bank

Difficult people

Boring tasks
Risky / Unfamiliar tasks Difficult phone calls

Large projects
Public contacts Small tasks

LOGO
Practical tips to get more out of your Time

Company

SELF DISCIPLINE IN MANAGING TIME

Vijaya Bank

1. List Out What to Do Today. 2. Prioritise. 3. Allocate Time for Each Plus 10% More for Unseen Interruption. 4. Start Activity - Dont Procrastinate. 5. Do It To The End - Dont BE A BUTTERFLY Worker. 6. Create Personal Time For Self Renewal, Reflection, Relieving Tension. 7. Diarise All Appointments.

TIME SAVERS
Vijaya Bank

- Identify Specific Goals. - Be Motivated. - Establish Deadlines. - Work In Blocks Of Time. - Delegate. - Be Action Oriented.

- Do Reflective Thinking.
- Learn From Past Experience.

LOGO
Conclusion

Company

Value
Vijaya Bank

To realise the value of One Year Ask a student who has lost a year. To realise the value of One Month Ask a mother who has lost a child prematurely. To realise the value of One Day Ask a daily wage labourer who has ten children to feed. To realise the value of One Hour Ask the lovers who are waiting to meet. To realise the value of One Minute Ask a person who has survived an accident. To realise the value of One Second, Ask a person who has won a silver medal.

Vijaya Bank

"One can make a day of any size, and regulate the rising and the setting of his own sun and the brightness of its shining."

-- John Muir

Thank you
Vijaya Bank

For your time.

LOGO

Company

www.themegallery.com