Day 1 and 2 Project Management

Project Management-1 & 2
J.M.Pant
Management Consultant, Trainer and Visiting Professor +919811030273, jm.pant@gmail.com
Projects versus Operations
Projects are temporary in nature while operations are ongoing Projects have definitive start dates and definitive end dates Project is completed when goals and objectives of project are accomplished Operations involve work that is continuous without an ending date and often repeat the same process
J.M.Pant Management Consultant, Trainer and Visiting Professor +919811030273, jm.pant@gmail.com
Project Management
Project Management, initiated by military, provides managers with powerful planning and control tools. Why project management : Resource crunch and Global competition making it imperative that Projects are put up within time and cost. Available resources are utilised optimally. Projects must perform- efficient and effective
Project Management
Definition Project management is the application of knowledge, skills, tools and techniques to project activities to meet project requirements. Project management is a process that includes planning, putting the project plan into action, and ensuring progress and performance.
Project Management
A project is usually a one time activity with a well defined set of desired end results. It can be divided into subtasks that must be accomplished in order to achieve the project goals. The project is complex - subtasks require careful coordination and control in terms of

Timing Precedence Cost Performance.

Project Management
Projects have life cycles.
From a slow beginning they progress to a buildup of size, then peak, begin a decline, and finally must be terminated.
Projects are characterized by conflicts among stake holders- always resolve them in favour of the customer Stakeholders

Customer Suppliers- equipments, materials, supplies; Contractors Public, Society Government Investors Parent organisation-Project sponsor, BOD, Project managers, departmental managers, Project team members
Project Management
Project sponsor Executive in the organisation with the authority to assign resources and enforce decisions regarding the project. Project constraints Time, money and quality Project assumptions Things you believe to be true Example>Availability of materials Assumptions should be identified, updated and documented throughout the project
Characteristics Of Project
1.
2. 3. 4.
Objectives
Life Span Single Entity Life Cycle
Well defined. SMART

Definite start and end Entrusted to one responsibility center Projects have life cycles. From a slow beginning they progress to a buildup of size, then peak, begin a decline, and finally must be terminated. No two projects are identical Many changes in course of project
5. 6.
Uniqueness Change
Characteristics Of Project
7. 8. 9. Made to order Successive principle Coordination Building, equipments etc Details get finalised with passage of time Interrelated interdependent activities.Coordination of resources. Managing large teams High level of sub-contracting-maybe 80% Analyze risk technical, financial, sovereign etc Interdisciplinary. Also specialised.
10 Team Work 11 Outsourcing
12 Risk 13 Skills
Project Objectives
To give the desired performance on completion of the project in terms of quality of product or service, productivity levels, capacity achieved, yields, material and utility consumption,etc. To complete the project within budgetted cost To complete the project within targetted time frame and well within the due date To satisfy the stakeholders To satisfy customers To be environment friendly, to be safe To be ethical
Source: openitmag.com
Categories Of Projects

Types of Projects National, International Govt/ public sector Manufacturing, Services NGO R&D Project Technology- High tech, Low tech, Traditional Size- small, medium, large, mega Greenfield project, expansion,modernisation Brownfield project Normal project (adequate time), crash project (reduced time), emergency/disaster project (time drastically reduced)
Project Family Tree- Hierarchy

PLAN
PROGRAM PROJECT WORK PACKAGE
e.g corporate plan, health care plan
e.g health care, education
e.g power plant, school, housing
e.g power supply, water supply

e.g award of construction contract e.g excavation, laying of cable, preparing drawings
TASK MILESTONE
TASK/ ACTIVITY
Skills Required In A Good Project Manager

Project managers are generalists with many skills- A mile wide and an inch deep Technical skills- not a prerequisite for a Project Manager but the project team must have technical skills Planning skills Communication Skills Organisation Skills Budgeting Skills, finance and accounting Problem Solving Skills Negotiation and Influencing Skills Leadership Skills, decision making skills Team Building and Human Resources Skills
The Project Life Cycle
100 Slow Finish
% Project Completion
Quick Momentum Slow Start
Time J.M.Pant Management Consultant, Trainer and Visiting Professor +919811030273, jm.pant@gmail.com
Source: risk-management-basics.com J.M.Pant Management Consultant, Trainer and Visiting Professor +919811030273, jm.pant@gmail.com
Source: method123.com
Source : sage.co.nz
The Project Life Cycle
Time Distribution
% project completion
Concept phase
Definition phase
Planning & organizing phase phase
Implementation phase
Clean up phaseincl. Evaluation and termination
Time
Source: maxwideman.com
Project Life Cycle Phases
Attention given to a project varies from phase to phase. Concept phase Idea germination, project formulation Definition phase. Describes project in detail: Materials Plant size/ capacity Location and site Technology and process selection Project layout Plant and machinery Electrical and instrumentation Piping
Definition phase (contd.) Civil engineering works Utilities-fuel power, water etc Manpower Organization Financial analysis Implementation schedule Planning and Organizing phase Project infrastructure System design Basic engineering package
Planning and Organizing phase (contd.) Licensing and governmental clearances Schedules and budgets Organization and manpower Finance Systems and procedures Recruitment of project manager Conditions for purchase and contracts Site preparation and investigations Construction materials Work packages
Implementation phase Detailed engineering Ordering: tendering, contract negotiation, placing orders Delivery Construction and civil works Installation Function test Adjustments Trial Run
Project Clean-Up phase Drawings, documents, files, operation and maintenance manuals are catalogued and handed over to customer Customer satisfied with guarantee test runs Closing of project accounts Completion of material reconciliation Clearing outstanding payments and dues Planning of staff and workers involved in projecthow to deploy them Project completion and Evaluation report Handing over to Operations Team
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Project Management-1 & 2

Projects versus Operations

Timing Precedence Cost Performance.

Projects have life cycles.

Well defined. SMART

10 Team Work 11 Outsourcing

Project Family Tree- Hierarchy

e.g power supply, water supply

J.M.Pant Management Consultant, Trainer and Visiting Professor +919811030273, jm.pant@gmail.com

Skills Required In A Good Project Manager

The Project Life Cycle

100 Slow Finish

The Project Life Cycle

Planning & organizing phase phase

Clean up phaseincl. Evaluation and termination

J.M.Pant Management Consultant, Trainer and Visiting Professor +919811030273, jm.pant@gmail.com

Project Life Cycle Phases

Project Life Cycle Phases

Project Life Cycle Phases

Project Life Cycle Phases

Project Life Cycle Phases

J.M.Pant Management Consultant, Trainer and Visiting Professor +919811030273, jm.pant@gmail.com

J.M.Pant Management Consultant, Trainer and Visiting Professor +919811030273, jm.pant@gmail.com

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