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Make an effective presentation Develop a unique presentation style Understand how to incorporate visual aids effectively Understand the importance of effective Body Language to build audience rapport Understand how to deal with questions and queries Deal with difficult audience and manage audience expectations

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Purpose Planning, designing and organizing Audience expectations Controlling anxieties Creating visual aids Body Language and voice Effective Presentation

You have to be a born speaker Good speakers dont face nerves

Extroverts make good speakers.

Presenting is a Skill Developed through experience & training

Are when :
Anxiety is under control Audience Centered Accomplishes Objective Fun For Audience Fun For You Conducted Within Time Frame

Be Passionate
1.

Love the subject you will be talking about. Only love gives passion. Audience can always make out whether you are passionate about what you are talking or not. If you are; it acts as a better adhesive than fevicol. If you are not; find reasons to be

If youre passionate, your vocal & visual skills will come naturally.
Passion could come from subject, experience, or environment. There is just one sure cure for bad speeches
Get truly excited on the subject, and 99 percent of the faults of your speaking will disappear. -- Robert Montgomery

If we choose to present, remember

People only remember a small portion of what is said.

Audience Memory Curve

END of Presentation BEGINNING of Presentation

Other tips for retention :

Limit it to 3 to 5 key points

Include a preview
Use transitions Use repetition

Flag information if you only remember one

thing today. Throw in the unexpected (humor, audio/video) Involve the audience

System Consultant

13

Define the Main Idea Limit the Scope Choose the Approach Prepare the Outline Choose the Style

IMPORTANT

Introducing the Message Composing the Message Concluding the Message

Organizing & Preparation

1. Start with the end in mind
What is the real purpose of your talk? Why is it that you were ask to speak? What does the audience expect? In your opinion, what are the most important parts of your topic for the audience to take away from your presentation?

 Keyword Reminders
Conversational Flow Flexibility More Responsive to Audience

FEARS&

Anxiety..

Speaking before a group

Heights Insects/bugs Financial problems Deep water Sickness Death Flying Loneliness Dogs

Feared More Than Death! THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees

NORMAL!

Fear of the Unknown OR Loss of Control Fight or Flight Mode No Backup Plan No Enthusiasm For Subject Focus of Attention It can be reduced by:

Proper preparation by about 75%. Proper breathing techniques by another 15%. Your mental state accounts for the remaining 10%.

It is possible to hide nervousness! Dont let the shaking show!

Make a fist; hold the lectern Speak loudly Take a deep breath

Look at a friendly face

Planning Your Presentation

Assess Your Audience Size Demographics (age, gender, race, culture, political affiliation)

What is their familiarity with the jargon?

Knowledge Level

Motivation

Plan Space

Number of Seats Seating Arrangement Audio/Visual Equipment Distracters Develop Plan B: be ready for disaster recovery

What Day and Time?

Any Day! Morning

The Presentation Sequence

Start Before You Begin

Mingle; Learn Names Opportunity to reinforce or correct audience

assessment
Good First Impression

People Listen To People They Like

Introduce Yourself Why Should They Listen Get Attention Be yourself Learn the skills; dont copy styles. You must be yourself to be credible. Introduce Topic :
Humor Short Story

Starling Statistic
Make Audience Think Invite Participation

Introduce yourself and your subject.

My names and I work for .. My talk is Called.

Outline what youre going to talk about: describe the different sections of your talk. There are three main skills areas I want to talk about today

Say whether people should ask questions during the

talk, or at the end If you have any

Greeting Good Morning Hello Everyone. Subject Im going to speak about The theme of my presentation is Id like to give you an overview of

Structure My talk will be in three parts I am going to divide First, Second, Third, Finally. Timing My talk will last for about 15 minutes The presentation will last about 20 min

OK. To begin, lets look at the first type

Of course, related to
But Im digressing: thats all we have time for .. Lets move on to the second area: interpersonal skills. As you can see on this transparency, there are two key areas

I think that covers everything on

Time is moving on, so lets turn to the third area:

 Dont be humorous. Smile! Let your natural sense of humor through. Test your jokes. Real life amusing incidents work well.

Be Passionate
2. Make your talk interesting:

Add some interesting details, personal examples, stories or jokes. Arouse curiosity of participants by asking interesting questions.

Inform the audience that youre about to close Summarize main points Something to remember or call-to-action Answer questions

Ending the main body of the presentation Right, That ends my talk Thats all I want to say for now

Beginning the summary/ or conclusion Id like to end by emphasizing the main .. Concluding There are two conclusions I think we have to.

Inviting questions and/ or introducing discussion

That concludes my talk. ( Thanks for listening)..

Now Id like to invite your comments

Now we half an hour for questions and discussions

Paraphrase questions so that other people hear the question to check you understand the questions to stall while you think about an answer If you dont know the answer, say so. Offer to find out. Ask the audience.

Be Passionate
3. Motivate audience

Use phrases like excellent question, good answer etc.

Be approachable and nonjudgmental to any kind

of questions.

Thats confidential. Im afraid Im not at liberty to tell you.

Thats not really my field. But I can put you in touch with
someone in my organization who is working..

Well, I think that goes beyond the scope of todays presentation. Today I wanted to concentrate on

Im afraid weve run out of time. But if youd like to come and

discuss that with me now, Ill try and give you and answer.

I think thats a good place to stop. Thank you.