Akc NL Librarian Day 13-08-2012 Final

FROM CANNONS TO VIAF (VIRTUAL INTERNATIONAL AUTHORATIVE FILE) ROAD AHEAD FOR STANDARDIZATION OF BIBLIOGRAPHIC AND AUTHORATIVE DATA
Dr. Arun Kumar Chakraborty

Librarian, Bose Institute, Kolkata P-1/12 CIT Scheme-VII-M, Kankurgachi, Kolkata-54, INDIA akc@bic.boseinst.ernet.in
Dr. Arun Kumar Chakraborty, Librarian, Bose Institute, Kolkata AKC-BI-NLLIBRAIRAN'S DAY 13-08-2012
An authority record is a tool used by librarians to establish forms of names (for persons, places, meetings, and organizations), titles, and subjects used on bibliographic records. Authority records enable librarians to provide uniform access to materials in library catalogs and to provide clear identification of authors and subject headings. For example, works about "movies," "motion pictures," "cinema," and "films" are all entered under the established subject heading "Motion pictures."
What is an authority record?
Authority records also provide cross references to lead users to the headings used in the catalog, e.g., a search under: Snodgrass, Quintus Curtius, 1835-1910 will lead users to the authorized form of heading for Mark Twain, i.e., Twain, Mark, 1835-1910.
BHATTACHARYYA, Documentation Research and Training Centre Indian Statistical Institute, Bangalore 1974 SARADA RANGANATHAN ENDOWMENT FOR LIBRARY SCIENCE (1961) First Edition 1950, Second Edition 1975, Second Edition Reprint 1989, Reprint 1990)
(CATALOGUING PRACTICE
by S R RANGANATHAN Assisted by G
It is important to note that authority records do not represent materials in the Library's collection, rather they are a tool used by librarians to organize the library catalog and assist users in finding those materials. A recent reviewer (in a library publication) noted that users may find helpful information in Library of Congress Authorities, such as an author's middle name or a company name change. But generally speaking, Library of Congress Authorities is a service intended for use by technical services librarians and others interested in using LC authority records in their catalogs.
Outstanding Problems for Pursuit
Establishment of a standard in each country for the cataloguing information to be given on the title-page of a book and its overflow on the lines of the Indian Standard on it; Establishment of an international standard for the cataloguing information to be given on the title-page and its overflow, jointly by the International Federation of Library Associations, the International Publishers' Association, and the International Standards Organisation; and Persistent persuasion of publishers and printers to implement the standard
Points to be Covered by the Standard

The title of the book to be framed crisply and printed on the titlepage The following information to be included on the back of the title-page in the sequence given and to the extent applicable

Personal Author The full name of the author with the entry word printed in distinctive type face, such as black face, and his year of birth inserted after the name, within circular brackets Similarly for the name of each collaborator; and Alternative names, if any, used by the author in earlier books Governmental Author Standard name of the territory of the Government for use as first heading printed in distinctive type face, such as black face The name of the subordinate body of the government, responsible for the book, with the entry word in it printed in distinctive type face, such as black face; and In case the name of the subordinate body mentioned in the preceding category is a homonym, insertion of the names, between the first and the last heading, of the necessary and Dr. Arun Kumar Chakraborty, Librarian,
Bose Institute, Kolkata AKC-BI-NLLIBRAIRAN'S DAY 13-08-2012

Institutional
o
Author
The name of the institution to be used as the first heading in distinctive type face, such as black face; and The names of the necessary and sufficient number of subordinate bodies in the same way as for governmental authors Pseudonymous Author In the case of a pseudonym, additional information within brackets, about the real name, if the author allows it The specification of the successive editions and their respective years; and The call number, if practicable; and The following information to be included on the half title-page

Similar
information about any kind of pseudo-series to which the book may belong; and
Short
title of the book
Standard Rules for Cataloguing

The furnishing1 of cataloguing information, is equivalent to making some important cataloguing decisions at the pre-natal stage of the book. To make decisions consistent and uniform, the corresponding rules of cataloguing should themselves be standardised. It is improper to perpetuate the past practices simply because the old books have been catalogued according to them. A basic problem for pursuit in cataloguing is for the library profession to educate itself in establishing a bold, forward looking, international* national, and linguistic standard for the rules of cataloguing. (P.507)
Referrence: Cataloguing Practice by S.R. Ranganathan

Title Page Verso of the title page
Outstanding Problems for Pursuit The following problems have been already waiting for solution:- 1.Homonyms arising in Subject Headings; 2. Standard Terminology for use in Subject Headings; 3. Alternative methods of Chain Procedure to produce any specified result in the catalogue; 4 Names-of-Person in some of the cultural groups;
Outstanding Problems for Pursuit The following problems have been already waiting for solution:- 5 Standardisation of names of Corporate Bodies, particularly of Governmental Bodies; 6 Some kinds of Pseudo-Series; 7 Alphabetisation:_ Finding the helpful midway method between the All-Through and the Gestalt Methods (18). 8 Some Non-Conventional kinds of documents.
PROBLEMS IN RESPECT OF INDIAN DOCUMENTS
Absence of Books for Guidance We need the publication of materials for help in respect of author headings and subject headings. We also need the help in regard to the difficulties in alphabetical arrangement, caused by the inflectional and coalescence quality of the Indian languages.
PROBLEMS IN RESPECT OF INDIAN DOCUMENTS Outstanding Problems for Pursuit 1 Preparation of a dictionary of anonyms and pseudo nyms for Indian publications.
2.
Preparation of a dictionary of authorial polyonymy and homonymy for the classics in Sanskrit and in the other languages of India, as suggested by the late Professor S Kuppu-gwami Sastri (40).
3.
Preparation of a dictionary of surnames in the linguistic areas, of India, where they are in vogue. Some work has been done for Bengali. Surnames (14).
PROBLEMS IN RESPECT OF INDIAN DOCUMENTS Outstanding Problems for Pursuit 4. Preparation of a dictionary of the honorific, community, and other kinds of removable and irremovable prefixes and suffixes found in names (24). 5. Preparation of a dictionary of the laquabs, isms, kunyahs, nisbahs, takhallus, and the familiar names occurring in the names of Muslims belonging to different regions and times. 6. Authoritative list of the place-names in India.
Chronological list of names of governmental bodies;
Preparation of a handbook of learned societies, and other similar institutions, conferences, and periodical publications, showing place, year of foundation or commencement, as the case may be, changes in names, volume-periodicities, years of sus-pension, amalgamation, splitting up partially or totally, and every other vagary. The extent to which words coalesced by Samasa or Sandhi should be separated out for use of words in subject headings and standard technical glossaries in different languages for diverse subject fields. (Page 304)
NATIONAL ECONOMY AND UNIFORMITY IN CATALOGUING
Centralised Cataloguing As stated in Sec BF1, there will be a national saving of 79 per cent in the cataloguing cost of the books published in a country, if cataloguing is done centrally and printed catalogue cards are supplied to the libraries (34). If a country is unilingual, one national centre for cataloguing will be sufficient. If it is multilingual such as India, there should be a Linguistic Centre for each of the languages. In addition to national economy, centralised cataloguing will automatically ensure uniformity.
NATIONAL ECONOMY AND UNIFORMITY IN CATALOGUING Pre-Natal Cataloguing

In
my (SRR) address at the Library of Congress, on 12 August 1948, developed the idea of "Pre-natal Cataloguing". It means, cataloguing a book at the proof stage that is, before its publication and publishing its catalogue card simultaneously with the book (37).
NATIONAL ECONOMY AND UNIFORMITY IN CATALOGUING Post-Natal Cataloguing In the practice of the British National Bibliography (= BNB), the master-stencil for the catalogue card of a book is produced at the same time as it is' listed in the British national bibliography. With the aid of this stencil, the BNB Office supplies the printed cards so as to reach the library concerned not later than the arrival of the book itself. The ordering of a new book by a library is generally based on the weekly issue of the British national bibliography. Therefore, the post-natal cataloguing by BNB is virtually equivalent to pre-natal cataloguing (38).
Cataloguing at Source
In 1958, the Council of Library Resources Inc. of USA tried out a pilot project for pre-natal cataloguing and for printing the catalogue entry in a standard place in the book itself. But the publishing world was not whole-heartedly for this project. In other countries too, it may take time to get full cooperation from the publishers to carry out pre-natal cataloguing. Thus, the reaching of the ideal of national saving in cataloguing cost through pre-natal cataloguing may have to wait for some time. At Least Uniformity in Cataloguing But at least, uniformity can be secured in cataloguing in spite of each library doing its own cataloguing. (p-505)
Knowledge Organisation
In the more traditional sense, it means a collection of books.

by
This
people who choose not to or cannot afford to purchase an extensive collection themselves, Who need material no individual can reasonably be expected to have, or who require professional assistance with their research.
collection and services are used
Reading culture promotion - what it entails in Knowledge Generation
There is so much hues about bad reading habit or lack of desirable reading culture in many societies, especially developing nations. But, it becomes imperative to examine what reading promotion entails. And should we say "what is there to promote about reading?"
Reading culture promotion - what it entails in Knowledge Generation

Is it book alone that has to be read or other materials like magazines, newspapers have to be taken on board? Why does reading culture has to be inculcated among citizens? Is it possible to promote reading without due attention to libraries and their stock levels? What roles do authors, journalists, politicians have to play to achieve meaningful outcome from any reading promotion task? Do Librarians have any relevance in advocacy relating to readership promotion?
Knowledge Generation
Knowledge
where two ideas come together to form a new one. So knowledge can be gained from any manner of experience, either reading, or talking, or debate.
was
creation is really a symbiotic event,
The
to illustrate the need for two ideas to come together.
reason for emphasizing debate
Knowledge Generation
Knowledge
the
free-flowing exchange of ideas, both on a tacit and explicit level, between individuals/groups.
the
Management (KM) initiates
This
semblance of a Knowledge Forum, either in person or electronically, but which facilitates all measure of discussion, debate, conjecture and contribution. It serves as a hotbed for knowledge creation, and provides a central focus for employees to contribute to the success of the organization.
is accomplished via
Social Networking Software for Knowledge Dissemination

Social
in
networking software is a new approach in some academic and public libraries today
order to make libraries not only "cool" in the public's eyes, but also as a third space in which potential library users can participate in an collaborative exchange with their libraries. It also may allow users to build relationships with the library staff and other library users.
Social
media is becoming more and more a must for libraries and many libraries are finding that when used properly it can be a great tool to save money and promote library services and collections.
The following could be Social media for libraries

:
1. Mobile
applications- this is a big one. Libraries will start using a variety of these this year including those designed for library websites as well as by library database vendors and other library related mobile applications.
2. Quick Response (QR) Codes- These are starting to show up and become popular in the business and marketing worlds and they will start to be used in libraries. 3. Google Applications- whether its collaborating with Google docs, using Google voice for text messaging or any of the other Google applications. Google has a lot to offer libraries and more libraries will start using these.

4. Twitter- While more libraries may be using facebook, in many ways, twitter can offer more to libraries especially when it comes to reference and instant answers to questions. 5. Virtual reference- While this is already offered at many libraries, new trends and offerings in the social media world make offering this service more practical than before. Whether its installing an instant chat application on a facebook fan page, using a live video site such as ustream.tv or one of the many other free applications available through social media, virtual reference is more doable and approachable than it has been in many years.

6. Increased collaboration between librarians at more than one institution as well as between faculty and librarians will occur thanks to social media tools that make this possible. Examples include twitter, twiddla, and many other white board and online sharing applications. 7. Teaching social media classes. 8. Using social media as a teaching tool and not just as a tool for library promotion. New applications by library vendors such as lib guides and gale and many others make this possible and we will only continue to see even more of these in 2011.
Knowledge Management Tools

The
following could be considered as KM tools and techniques which LIS professionals need to know for information / knowledge management, some of the tools are enumerated below :
3G
and GPRS ASP Blogging Cloud computing Communications Equipment Computer security Computer Services Cyber culture

The
Data
storage Database Industry Digital TV Domain names E-commerce Enterprise Computing Graphics industry Handhelds Imaging Equipment Java Knowledge management Linux MP3

The
Online access Online auction Online content Online information Online legal issues Online marketing Online portals Online search engines Open Source Operating Systems PC Industry PC Software Personal technology Policy RFID Robotics RSS Real-time Web Security

The
Semiconductor Silicon Valley Social media Social network service Software downloads Tech events Tech policy Top Technology Technology Latest Telecom Vertical portals Virus Warnings Web 2.0 Web developer Web services Webmaster tips Windows Wireless
KM in a Research Institute
Knowledge
management is essential for all kinds of libraries and information centre as library / information centre
generate
knowledge, store knowledge and process for dissemination.
To
succeed, S&T library / information centres need access to, and become proficient in, the use of effective tools, methods, and practices that allow them to become selfsufficient in managing knowledge well.
Many
leading research institutes KM to achieve and sustain world-class performance. For some, the value of KM is unquestionable and long-term. Others have started to build opportunity unambiguous and to enumerate accomplishments.
Knowledge Management Techniques

The various KM techniques need to adopt and apply LIS professionals to bridge the 21st Century challenges, some of the techniques are enumerated below : Balancing Knowledge knowledge sharing through intranet Knowledge borg Relationship between KM & Training The theory of common sense. Linking social to physical reality Decontaminating social reality in physical reality Relationship between satisfaction and productivity KM model Key KM technologies

The various KM techniques need to adopt and apply LIS professionals to bridge the 21st Century challenges, some of the techniques are enumerated below :
The Non-technical Perspective knowledge base tools knowledge management KM as a Support to Major Change Initiatives knowledge management novice What type of hardware? Creation of a Knowledge Management Model Industry level KM models Tacit knowledge gurus Knowledge Based Engineering Automatic translation software Knowledge Management & e-commerce Knowledge management externalisation techniques
Ontology vs. Database Knowledge ecology vs. knowledge management Differentiating Features and Success of Online Community Systems KM market size/trends/growth rates Expat Knowledge Transfer KM & systems theory Training KM for LIS professionals KM influence on IT strategy KM and the economy Value of KM KM standards Standard keyboard Defining KM Standards: Global Risk Management Network's Framework of Knowledge Management Dr. Arun Kumar Chakraborty, Librarian, Knowledge Based Total Quality Management Bose Institute, Kolkata AKC-BI-NLLIBRAIRAN'S DAY 13-08-2012
Measuring IC in the Government Sector The differences between information and data? Information Data in Context Data, Information and Verbosity KM in adverse environments Intellectual Capital Mapping online AND offline information? Frameworks to describe informational capital and assets KM professional qualifications B2E Portal & Knowledge Management Terminology: A misnomer? Learning Management Systems

Learning Management Systems Knowledge Management Tool KM in a research institute Communities of practice in time of crisis? Effects of organizational crisis on CoPs? Sharing meaning Tools for mental/emotional stability and growth How to implement KM? Formal ontologies by industry The impacts intranets can have on KM KM implementation Ph.D. in Knowledge Management Organizational Structures Humanization and Rationalization
The Paradigm Shift in Libraries in Global Information Environment

Paradigm shifts in libraries and in global information environment Key areas of knowledge paradigm
Areas of R&D Programmes
Skills to fulfill the changing role of libraries
Basic objectives of library and information service on site
Role of LIS
The major benefits of open software and open standards
Interventions to challenges of paradigm shifts
The environment in which librarians are working now
Goals of the Professional Education of the Librarians and Other Professional Library and Information Science Personnel
Challenges of new technological development for libraries

Learning Management Systems Knowledge Management Tool KM in a research institute Communities of practice in time of crisis? Effects of organizational crisis on CoPs? Sharing meaning Tools for mental/emotional stability and growth How to implement KM? Formal ontologies by industry The impacts intranets can have on KM KM implementation Ph.D. in Knowledge Management Organizational Structures Humanization and Rationalization
Issues related with KM

There
are at least Three Levels of issues related with consortia, which need to be taken care of for being called as a successful initiative, are:
Practical/Operational Governance,
Staff fiscal
issues: This involves
and criteria.
Tactical
Issues: These are

and issues.
programme, services
technological
Strategic
of libraries, funding agency and location.
issues: This includes mission and vision, sponsor, types

Issues related with KM
Knowledge
Management (KM) comprises a range of strategies and practices used in an organization to identify, create, represent, distribute, and enable adoption of insights and experiences. Such insights and experiences comprise knowledge, either embodied in individuals or embedded in organizational processes or practice.
Conclusion
Thank You

Akc NL Librarian Day 13-08-2012 Final

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FROM CANNONS TO VIAF (VIRTUAL INTERNATIONAL AUTHORATIVE FILE) ROAD AHEAD FOR STANDARDIZATION OF BIBLIOGRAPHIC AND AUTHORATIVE DATA

Dr. Arun Kumar Chakraborty

What is an authority record?

What is an authority record?

What is an authority record?

Outstanding Problems for Pursuit

Points to be Covered by the Standard

Points to be Covered by the Standard

Points to be Covered by the Standard

title of the book

Standard Rules for Cataloguing

Referrence: Cataloguing Practice by S.R. Ranganathan

PROBLEMS IN RESPECT OF INDIAN DOCUMENTS

Chronological list of names of governmental bodies;

NATIONAL ECONOMY AND UNIFORMITY IN CATALOGUING

NATIONAL ECONOMY AND UNIFORMITY IN CATALOGUING Pre-Natal Cataloguing

In the more traditional sense, it means a collection of books.

collection and services are used

Reading culture promotion - what it entails in Knowledge Generation

Reading culture promotion - what it entails in Knowledge Generation

creation is really a symbiotic event,

to illustrate the need for two ideas to come together.

reason for emphasizing debate

Management (KM) initiates

Social Networking Software for Knowledge Dissemination

The following could be Social media for libraries

The following could be Social media for libraries

The following could be Social media for libraries

Knowledge Management Tools

Knowledge Management Tools

Knowledge Management Tools

Knowledge Management Tools

knowledge, store knowledge and process for dissemination.

Knowledge Management Techniques

Knowledge Management Techniques

Knowledge Management Techniques

Knowledge Management Techniques

Knowledge Management Techniques

The Paradigm Shift in Libraries in Global Information Environment

Areas of R&D Programmes

Skills to fulfill the changing role of libraries

Basic objectives of library and information service on site

The major benefits of open software and open standards

Interventions to challenges of paradigm shifts

The environment in which librarians are working now

Challenges of new technological development for libraries

Knowledge Management Techniques

Issues related with KM

issues: This involves

Issues: These are

of libraries, funding agency and location.

issues: This includes mission and vision, sponsor, types

Issues related with KM

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