Phillips Magic 5

ppf-675-eco-manual-uk-253120913-b.book Seite 1 Mittwoch, 30.
September 2009 12:58 12
PPF 675
EN User Manual
ppf-675-eco-manual-uk-253120913-b.book Seite 2 Mittwoch, 30. September 2009 12:58 12
Dear Customer About this User Manual

Introduction Brand Variable
With the purchase of this device, you have chosen a quality With the installation guide on the following pages, you can
PHILIPS product brand. Their device fulfils the most var- start using your device quickly and easily. Detailed descrip-
ied requirements for private use or in your office and busi- tions can be found in the follo wing sections of this user
EN ness everyday. manual.
Your device is delivered with an already inse rted free ink Read the entire user manual carefully. Follow all safety
film for a few test pages. For this film, you do not require instructions in or der to e nsure proper operation of your
any Plug’n’Print card (= chip card with inform ation device. The manufacturer accepts no liability if these
regarding ink film capacity). instructions are not followed.
Telephone Book
In the telephone book of your device, you can save entries

with multiple numbers and co llect multiple entries into Symbols Used
groups. You can assign various ring tones to the entries. Dangers
Short Dial DANGER!

You can assign short dial numbers to frequently dialled tel-
ephone numbers. You can load these numbers quickly DANGER!
with the short dial key and the number keys. Warns about dangers for people, damage to the
The built-in answering machine stores up to 30 minutes of device or other objects as well as possible loss of
messages. You can record internal and external voice mes- data. Injuries or damage can result from
sages (= memos). Using remote message retrieval, you can improper handling.
call new messages f rom each telephone. With the VIP Troubleshooting
code, callers can also reach you even while the answering
Notice
machine is switched on.
Troubleshooting
You can send fax m essages in different resolutions to one
or more recipients or a group. You can also poll faxes and This symbol designates tips that will help you to
prepare documents for polling. use your device more effectively and easily.
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for
example, a short fax note or an invitation.
Select the resolution for text an d photo in order to copy
documents with your device. You can also create multiple
copies.
You can send SMS messages from your device if this service
is activated for your telephone line (this function is not
supported in all countries and networks). Received SMS
messages can be managed with the extensive functions of
the SMS menu.
Activate notification by SMS to receive an SMS message,
for instance on your mobile phone, when calls, fax trans-
missions or other messages arri ve in your absence (this
function is not supported in all countries and networks).
If you want, your device can print Sudoku puzzles in four
different difficulty levels with solution.
We hope you enjoy your device and its many functions!
2 Philips · PPF 675

Table of Contents
Dear Customer ............................................................ 2 7 Copier ................................................. 22
About this User Manual .............................................. 2 Inserting Documents ................................................. 22
Making a Copy .......................................................... 22
1 General Safety Information ................ 4 Creating Multiple Copies ........................................... 22 EN
2 Overview............................................... 5 8 SMS ..................................................... 23

Overview of the Menu Functions ................................ 5 SMS Requirements .................................................... 23
Device Overview .......................................................... 6 Sending an SMS ........................................................ 23
Panel ........................................................................... 7 Notification by SMS .................................................. 23
Receiving SMS Messages ............................................ 24
3 Initial Operation .................................. 8 Reading SMS Messages .............................................. 24
Package Contents ........................................................ 8 Calling SMS Functions .............................................. 24
Attaching the Paper Tray ............................................. 8 Printing SMS Messages .............................................. 24
Inserting Paper ............................................................ 8 Deleting SMS Messages ............................................. 24
Connecting the Handset .............................................. 9 Modifying the Settings ............................................... 25
Connecting the Telephone Cable ................................ 9
Connecting the Power Cable ....................................... 9 9 Fun and Games.................................. 26
Initial Installation ........................................................ 9 Sudoku ...................................................................... 26
4 Telephone Functions ......................... 11 10 Settings............................................... 27
Placing a Call on the Device ...................................... 11 Entering the Date and Time ...................................... 27
Getting Outside Line ................................................. 11 Selecting the Language ............................................... 27
Chain Dialling ........................................................... 12 Selecting the Country ................................................ 27
Insert Dialling Pause .................................................. 12 Entering Number ....................................................... 27
Calling additional telephone functions ...................... 12 Entering Your Name .................................................. 27
Hands-Free ................................................................ 12 Setting the Contrast ................................................... 27
Recording a Telephone Conversation ........................ 12 Reducing Transmission Speed ................................... 28
Telephone Book of the Device ................................... 12 Switching Page Adjustment On and Off .................... 28
Groups ...................................................................... 13 Setting the Ring Tones .............................................. 28
Short Dial .................................................................. 14 Setting the Fax Switch ............................................... 28
Calling Line Identification (CLIP) ............................. 14 Printing Lists and Help Pages .................................... 29
Missed Calls .............................................................. 14 Starting Initial Installation ......................................... 29
5 Answering Machine ........................... 15 11 Telephone Lines and Additional
Switching On and Off ............................................... 15 Devices .................................................... 30
Editing the Outgoing Message ................................... 15
Listening to Messages ................................................ 16 Configuring Telephone Lines and Services ................. 30
Deleting Messages ..................................................... 16 Connecting Additional Devices .................................. 30
Setting up Forwarding and Remote Access ................ 16 Using Additional Telephones (Easylink) .................... 31
Using Remote Access ................................................. 17 12 Service ................................................ 32
Remote Control Functions ........................................ 17
Recording Internal Memos ........................................ 18 Checking the Ink Film Reserve .................................. 32
Modifying the Settings .............................................. 18 Changing the ink film ................................................ 32
Fixing a Paper Jam ..................................................... 33
6 Fax ....................................................... 19 Fixing a Document Jam ............................................. 34
Sending a Fax ............................................................ 19 Cleaning .................................................................... 35
Sending Fax Manually ............................................... 20 Checking the Firmware Version ................................. 36
Direct Inward Dialling or Selecting Sub-address ........ 20 Using Service Codes ................................................... 36
Sending to Multiple Recipients (= Broadcasting) ....... 20 Power Cycling ............................................................ 36
Sending Fax Later ...................................................... 21 13 Appendix ............................................ 38
Fax Reception ............................................................ 21
Receiving Fax Manually ............................................. 21 Technical Data .......................................................... 38
Polling Faxes .............................................................. 21 Guarantee .................................................................. 38
Using Fax Templates ................................................. 21 Declaration of Conformity (DoC) ............................. 38
Customer Information ............................................... 40
Table of Contents 3
1 General Safety Information

Introduction 3
Your device has been tested in conformity with standards Power Supply
EN 60950-1 and IEC 60950-1 and should only be oper- Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated

ated with telephone systems and power equipment th at
EN on the type label) matches the mains voltage available at
meet these standards. The device was built exclusively for
the setup location.
use in the indicated sales region. Use only the power and telephones cables supplied.
Introduction 2
Use only the power and telephones cables supplied.
Do not make any changes or settings that are not described The device does not have an on/off button.
in this user manual. Physical injury or damage to the Set up your device so that the power socket is easily acces-
device or loss of data can result from improper handling. sible. The device does not have an on/off button. In an
Take note of all warning and safety notes indicated. emergency, disconnect your device from the power supply
by pulling the power plug.
Setting Up the Machine
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation

The device should rest securely on a stabile, flat surface.
is damaged. Replace damaged wires immediately. Use suit-
The device should rest securely on a stabile, flat surface. If
able cables only; if necessar y please contact our technical
the device should fall, it can be damaged or can cause
customer service or your retailer.
injury to p eople, especially small c hildren. Position all Disconnect your device from the power and telephone networks during an electrical storm.
cables in such a way that noone will stumble on them, thus Disconnect your device from the power and telephone net-
avoiding possible injuries to person s or damage t o the works during an electrical storm. If this is not possible, do
device itself. not use the device during an electrical storm.
The distance between the device and other appliances or objects, must be at least 15 centimetres. Before cleaning the surface of your device, disconnect it from the power and telephone networks.
The distance between the de vice and other de vices or Before cleaning the su rface of your devi ce, disconnect it
objects must be at least 15 centimetres; this also applies to from the power and telephon e networks. Use a soft, lint-
the use of additional cordless telephones. Do not place the free cloth. Never use liquid, gaseous or ea sily flammable
device in the vicinity of radios or televisions. cleansers (sprays, abrasives, polishes, alcohol). D o not
Lock the cover of the device completely into place
allow any moisture to reach the interior of the device.
Lock the cover of the device completely into place when Only clean the display with a dry, soft cloth.
opening the device. You could be injured if the cover falls Only clean the display with a dry, soft cloth. If the display
while you are working on the device. breaks, a mildly corrosive liquid may escape. Avoid all con-
Protect the device against direct sunlight
tact with your skin and eyes.
Protect the device against direct sunlight, heat, large tem- In the event of a power failure, your device will not function;
perature fluctuations and moisture. Do not place t he In the event of a power failure, your device will not func-
device in the vicinity of heaters or air conditioners. tion; saved data is retained.
Observe the information on temperature and humidity in
the technical data.
The device must have sufficient ventilation
Repairs
The device must have sufficient ventilation and may not be
Display
Should disruptions occur, follow the instructions on the

covered. Do not put your de vice in clo sed cabinets or display and on the error report.
boxes. Do not place the machine on soft surfaces such as Repairs
tablecloths or carpets and do not cover the ventilation slits. Do not make any repairs to the device yourself. Improper
Otherwise, the device can overheat and catch on fire. maintenance can result in injuries or damage to the device.
In the event that the device becomes too hot, or if you see smoke coming from the device Only have your device repaired by an authorised service
In the event that the device becomes too hot, or if you see centre.
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device Do not remove the type label from your device; this would
examined by trained professionals at a technical service void the warranty.
location. To prevent the spread of fire, open flames should
be kept away from the device. Consumable Materials
Do not plug in the device in moist rooms. Original Consumable Material
Do not plug in the device inmoist rooms. Never touch the Use only original consumable materials. These are availa-
mains cable, the mains connection or the telephone socket ble from a specialised retailer or through our order service
with wet hands. (see back side of this user manual). Other consumable
Do not allow liquids to enter into the device.
Do not allow liquids to ente r into the device. Disconnect materials could damage the device or shorten its service
the device from the power socket if liquids or foreign life.
Environment
objects have entered the device and have your device exam- Dispose of old consumable materials according to the
ined by trained professionals at a technical service location. waste regulations of your country.
Do not allow children to handle the device without supervision.
Do not allow children to handle the device without super-

vision. The packing materials should be kept out of t he
hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic. Caution,

small metallic objects (paper clips) may be reta ined if
placed near or on the telephone handset.

2 Overview
Overview of the Menu Func- 4 Miscellaneous
41 Printing Call Log
41 Printing call log..................................... page 29 EN

tions 42 Switching Notification Tone for Call Waiting On/Off
42 Switching notification tone for call waiting on/off

The following functions are available on your device. ...................................................................... page 12
There are two ways in which you can call functions: 43 Using Fax Templates
Menu Navigation 43 Using fax templates ............................... page 21

Navigating in the Menu: Press OK or one of the two 44 Setting the Contrast
44 Setting the contrast................................ page 27

arrow keys [, to open the function menu. Page through 45 Using Service Codes
[ menu entries. Use OK to select a menu function. Press 45 Using service codes................................ page 36
C to return to the prev ious menu level. Press STOP to
46 Checking the Ink Film Reserve
46 Checking the ink film reserve ................ page 32

close the menu and return to the starting mode. 47 Checking the Firmware Version
Direct Loading 47 Checking the firmware version .............. page 36

Calling Functions Directly: You can call a menu func- 48 Sudoku
48 Sudoku.................................................. page 26
tion directly using the function number. Press OK and
enter the appropriate function number using the numeric
keypad. Confirm with OK. You will find the function 5 Fax switch
number in the following list.
51 Configuring Day Mode
Help 6 · Function List

51 Configuring day mode .......................... page 28
52 Configuring Night Mode
Notice 52 Configuring night mode........................ page 28

53 Setting the Timer
Printing the Functions List 53 Setting the timer.................................... page 28

54 Easylink
Press i and 6 to print a list of all functions 54 Easylink................................................. page 31

and settings of your device.
55 Setting the Ring Tones
55 Setting the ring tones ............................ page 28
6 SMS
61 Sending SMS (PPF 675 · 676 · 6xx)
1 Telephone book 61 Sending SMS ........................................ page 23

62 Reading SMS (PPF 675 · 676 · 6xx · SPFX 43/47)
62 Reading SMS ........................................ page 24

11 Looking Up an Entry (PPF 6xx · SPFX 4x)
11 Looking up an entry...............................page 11 63 Printing SMS
63 Printing SMS ........................................ page 24

12 New Entry (PPF)
12 New entry ..............................................page 13 64 Deleting SMS (PPF 675 · 676 · 6xx · SPFX 43/47)
64 Deleting SMS........................................ page 24

13 Creating Group
13 Creating group.......................................page 13 65 Notification by SMS
65 Notification by SMS ............................. page 23

14 Short Dial
14 Short dial ...............................................page 14 66 SMS Access
66 SMS access ............................................ page 25

15 Changing Entries
15 Modifying an entry ................................page 13

16 Deleting Entries
16 Deleting entries......................................page 13 7 Answering Machine

17 Printing Entries
17 Printing entries ......................................page 29 71 Switches Answering Machine On/Off (PPF 675 · 676 · 6xx · SPFX 47)
71 Switches answering machine on/off ....... page 15

72 Listening to Messages (PPF 675 · 676 · 6xx · SPFX 47)
2 Calls 72 Listening to messages............................. page 16

73 Recording Internal Memos (PPF 675 · 676 · 6xx · SPFX 47)
73 Recording internal memos..................... page 18

21 Received Calls (PPF 6xx · SPFX 4x)
21 Received calls .........................................page 11 74 Setting the Recording Duration
74 Setting the recording duration............... page 18

22 Outgoing Calls (PPF 6xx · SPFX 4x)
22 Outgoing calls........................................page 11 75 Editing the Outgoing Message (PPF 675 · 676 · 6xx · SPFX 47)
75 Editing the announcement .................... page 15

23 Printing Entries
23 Printing entries ......................................page 29 76 Using Announcement without Recording Message
76 Using announcement without recording message

3 Fax (= external memo)............................................... page 15
77 Forwarding Messages
77 Forwarding messages ............................. page 17

31 Polling
31 Polled reception .....................................page 21 78 Entering the VIP Code
78 Entering the VIP code........................... page 18

32 Polling Send
32 Polling send ...........................................page 21 79 Entering Access Code
79 Entering access code .............................. page 16

33 Sending Fax Later
33 Sending fax later ....................................page 21

34 Broadcasting
34 Sending to multiple recipients (= broadcast) 9 Settings

.......................................................................page 20 91 Entering the Date and Time
91 Entering the date and time .................... page 27

35 Printing Fax Journal
35 Printing fax journal ................................page 29 92 Selecting the Language
92 Selecting the language ........................... page 27

36 Printing Transmission Report
36 Printing transmission report...................page 29 93 Selecting the Country
93 Selecting the country............................. page 27

37 Print Reduced in Size
37 Print reduced in size...............................page 28 94 Entering Number
94 Entering number................................... page 27

38 Reducing Transmission Speed
38 Reducing transmission speed..................page 28 95 Entering Name (PPF)
95 Entering name....................................... page 27

96 Configuring Telephone Lines and Services
96 Configuring telephone lines and services page 30
Overview · Overview of the Menu Functions 5

Device Overview ‚ Scanner glass

Primo · Voice overview ƒ Rollers of the automatic document feeder
‚ Handset
„ Rests of the intake rollers
ƒ Paper tray
… Document guide / scanner film
„ Document feeder (writing facing up)
EN † Cover for scanner and automatic document feeder
… Panel with display
‡ Toothed wheel for tightening the ink film
† ) socket—Connection socket for the telephone
ˆ Ink film roll in the rear ink film compartment
handset
‰ Ink film roll in the front ink film compartment
‡ EXT socket—Connection socket for addit ional
devices Š Slot for the Plug’n’Print card
ˆ LINE socket—Connection socket for telephone cable ‹ Locks for the cover of the scanner and automatic doc-
PPF 63x, PPF 67x
ument feeder
Innenansicht nummeriert
Internal Description

Start
Panel START—Press briefly: Starting transmission of messages

Message / press and hold: Starting fax polling
ä—Lights up, if new messages are received / list of Answering Machine
b—Calling answering machine menu

the new messages with submenus / blinks in the case of Help
device error (for example no ink film) i—Press briefly: Printing help pages and sett ing lists /
Short Dial
press and hold: Starting initial installation process EN
Ý—Press briefly: Load short dial entries. Selecting the Copy (SMS)
entries with the [ or numeric keys / press and hold: COPY—Press briefly: creating a copy / press and hold:
Assign a new short dial entry creating multiple copies / printing SMS
Resolution
Telephone Book
ma—Press briefly: Calling up the telephone book ã—Setting higher r esolution for faxes and copying
entries. Selecting the entries with the [ / press and hold: (RESOL.: STANDARD, RESOL.: FINE, RESOL.:
saving new entries PHOTO)
SMS (not supported everywhere)
Fax Switch
¼/º/»—Setting the timer and the fax reception modes _—Calling the SMS menu (function is not supported
(= fax switch). Modes set on the display ™ (day), ˜ (night). in all countries and networks)
Activated timer is indicated with ›
Numeric Keys (short dial)
Stop (AM)
Numeric keypad—Inputting digits, characters and special
STOP—Function abort / return to the starting mod e / characters / press and hold: Recalling short dial numbers
Redialling
documents eject / ending message playback @—Press briefly: Toggling between the list of the last 10
C (AM)
C—Return to the previous me nu level / press brief ly: dialled numbers (= redial list) / press and hold: List of last
deleting individual characters / press and hold: deleting ten callers (caller list)
Speaker (PPF 675 · 676 · 685/695 · SPFX 48/49)
complete input / durin g a playback: deleting individual ß—Dialling with the handset replaced / hands-free
message / in the starting mode: deleting all messages R
Arrow Keys R—Press briefly: insert short line interruption (Hook

[—Calling the menu functions / navigation within the Flash) as office index on PABX or for calling special func-
menu / selecting options / moving the cursor / adjusting tions in the public telephone network (PSTN)/long press:
the volume level Inserting dialling pause
OK
OK—Calling the menu functions / confirming input

PPF 67x
Overview · Panel 7
3 Initial Operation
Package Contents Inserting Paper
EN Package Contents Primo · Voice Paper Format
‚ Device Before you can r eceive documents or make copies, you

ƒ Telephone handset must load paper into the device. Please use only appropri-
ate paper in standard format A4 (210 × 297 millimetre ·
„ Spiral cable for telephone handset preferably 80 g/m2). Follow the specifications in the tech-
… Paper tray nical data.
Loading Paper
† Mains cable with plug (country-specific) Notice

‡ Telephone cable with plug (country-specific) Loading Paper
User Manual
User manual with installation guide (not depicted) Separate the paper sheets by fanning them out,
Package Contents
then align them by t apping edge of the stack

lightly against a f lat surface. This will prevent
several sheets of paper from being drawn in all at
once.
Preparing Paper
Inserting Paper
1 Fold open the lever on the right beside the paper feed
towards front.
2 Insert paper in the paper feeder. You can insert maxi-
mum 50 sheets (A4 · 80 g/m2).
3 Fold open the lever on the right beside the paper feed
Missing Package Contents
Notice backward in order to enclose the paper.

Inserting Paper
Missing Package Contents

If one of the parts is missing or damaged, please
contact your retailer or our customer service.
Attaching the Paper Tray

Insert the paper tray in to the openings behind the paper

feed mechanism.

Connecting the Handset Ireland

Two-pin
Connecting the Handset
Plug one end of the spiral cable into the socket on the tel- When connecting to the telephone line socket, use only a
ephone handset. Insert the other end into the socket desig- two-pin RJ-11-telephone cable (modular plug). The use
nated with the ) symbol. of a four-pin telephone cable may lead to the device not
Connecting the Handset functioning correctly. EN
Connecting the Power Cable

Mains Voltage at the Site of Installation
CAUTION!
Mains Voltage at the Site of Installation!
Check whether the mains voltage of your device
(indicated on the type label) matches the mains
voltage available at the setup location.
Connecting the Mains Cable
Insert the mains cable into the connection located on the

rear side of the device. Plug the power cable into the elec-
trical outlet.
Connecting the Power Cable
Connecting the Telephone

Cable
Connecting the Telephone Cable
Notice
Analogue Fax Machine
Your device is an analogue fax device (Group 3).
It is not an ISDN device (Group 4), and there-
fore it cannot be operated directly on an ISDN
connection. In order to do this, you need either
an analogue adapter or a connection for ana-
logue terminals.
Initial Installation
Connecting the Telephone Cable Starting Initial Installation
Connect the telephone cable to the device by inserting it in After you connect your device to the mains voltage, the ini-
the socket designated with LINE (RJ-11-Connector). tial installation commences. Press i. Your device prints a
Insert the telephone plug into your PTT line socket. help page.
Connecting the Telephone Cable
Selecting the Language

1 Use [ to select the desired display language.
2 Confirm with OK.
Selecting the Country

Setting the Country Correctly
CAUTION!
Setting the Country Correctly!
You must set the country in which you are oper-
ating the device. Otherwise your device is n ot
PABX Systems 1
adapted to the telephone network. If your coun-
try is not included in the list, you must select a
Notice
different setting and use the correct t elephone
Connection to Private Automatic cable for the country. Consult your retailer.
Branch Exchange
If you connect your device as extension to a tel-
Setting the Country
1 Use [ to select the country in which you are operat-

ephone system, you must set it for working as an ing the device.
extension (also see Chapter Telephone connec-
tions and additional devices, page 30). 2 Confirm with OK.
After this input, t he device prints another help page and
checks the telephone line.
Initial Operation · Connecting the Handset 9

Entering Number
Page Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
Entering Number
EN 1 Enter your number. Using # or * you can enter a

plus sign.
2 Confirm with OK.
Entering Your Name

Entering Your Name
1 Enter your name. You can enter characters using the

numeric keys (see button labels). Enter special charac-
ters using 0. Press the respective button several times
until the desired character or special character appears
on the display.
Notice
Navigating in the Editor
You can move the cursor using [. Use C to
delete individual characters.
2 Confirm with OK.

After the input, the machine prints an ov erview of the
functions.
Entering the Date and Time

Entering Time/Date
1 Enter the time, e.g. 14 00 for 2 pm.

2 Enter the date (two digits for each field), for example
08 06 07 for June 8th, 2007.
3 Confirm with OK.
Help 2 · Initial Installation Process
Notice
Starting Initial Installation Process
You can restart the initial installation process
any time. Press i and 2.

4 Telephone Functions
Help 3 · Telephone Functions Outgoing Calls
Notice Notice
Printing Telephone Book Functions Access Function
EN
Press i and 3 to print an overview of the tel- You can also load the redial list by pressing OK,
ephone book functions. 22 and OK.
Connecting Additional Telephones
For information on how to connect additional telephones Caller List: Press and hold @ (at least two second s).
and which functions are available to you, please refer the Use the [ to select an entry from the list of callers.
Calls Received
chapter on Te lephone Connections and Additional Notice

Devices, Page 30.
Access Function
You can also load the caller list by pressing OK,
Placing a Call on the Device 21 and OK.
Dial the desired number. There are several ways to do this: CLIP Prerequisite
Then pick up the handset. Notice

Direct Dialling
Notice Calling Line Identification (CLIP)

Direct Dialling For this function to work, the Caller Line Iden-
tification (CLIP) must be activated for your tel-
You can also lift up the receiver first, then dial a ephone connection (country and network
number. The dialling process be gins immedi- dependent). The number and name will not be
ately. shown if the caller suppresses his number.
Manual Dialling: Dial the desi red number us ing the
numeric keypad. Getting Outside Line
Telephone Book: PABX Systems
Private branch ex changes (PABX) are typical in many

1 Press ma. offices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
Notice phone network (PSTN) from a PABX.
Access Function Inserting Outside Line Access Code
Enter the outside line access code with which you reach the
You can also search for an entry in the tele- public telephone network before you e nter the desired
phone book by pressin g OK, 11 and number or select a stored entry. The outside line access
OK. code is usually 0.
Incorrect Outside Line Access Code
2 Select an entry using [. Enter the starting letters with Notice

the numeric keypad to quickly navigate through the tel- Incorrect Outside Line Access Code
ephone book.
In rare cases, the outside line access code may be
Notice a different number or a two-digit number. For
older telephone systems, the out side line access
Multiple Categories for One Entry
code can be R (= Flash). Press R to en ter this
You can save an entr y multiple tim es with outside line access code. If the connection to the
the same name but in a different category. In public telephone network is no t possible, con -
the telephone book, the first letter of the cat- tact your telephone system supplier.
egory appears after the entry.
Setting Up an Extension
Short Dial: Press Ý. Select the desired entry using [ Notice

or with the numeric keys. Connection to Private Automatic
Recalling Short Dial Number
Branch Exchange
Notice
If you operate your device permanently at an
Access Function extension, store the outside line access code with
You can also load short dial entries by holding the 96 function (see page 30).
the respective number key pressed (for at least
two seconds).
Redial List
Redial List: Press @. Use [ to select an entry from the

list of the dialled numbers.
Telephone Functions · Placing a Call on the Device 11

Chain Dialling Switching Notification Tone for

You can co mbine and edit manually entered digits and Call Waiting On/Off
saved entries, before the dialling process starts. If you have 1 Press OK, 42 and OK.
saved, for example, the tele phone number prefix of a n
2 Use [, to select whether you would like to turn the
EN inexpensive telephone service provider (call-by-call) as a
call waiting on or off.
telephone book entry, select this entry and manually enter
the subsequent telephone number or select another saved 3 Confirm with OK.
entry.
Hands-Free
Insert Dialling Pause 1 Press ß to dial without lifting up the handset. You will
It may be necessar y to insert a d ial pause in telephone hear a dial tone from the loudspeaker.
number, for example, for a direct-inward dialling number, 2 Enter the desired number using the numeric keypad or
a sub-address or in a long distance number . Hold R select a saved entry. The dialling process begins imme-
pressed (for at least two seconds). – appears on the display. diately. At thi s stage, any numbers that have been
The second part of the number is dialled only after a short incorrectly entered can no longer be changed.
pause. Handset Near the Device
Notice
Calling additional telephone Hands-Free
Put the handset near the device with the micro-
functions phone facing up in order to achieve an optimum
Function is not supported in all countries and networks communication.
(Function is not supported in all countries and
networks)
Additional Telephone Functions
You can use additional telephone functions with your

Recording a Telephone Con-
device for example call toggling, three-way call or call for- versation
warding. Contact your tel ephone company to in quire Recording a Telephone Conversation
whether or not these functions are available for your con- You can record a telephone conversation. After recording,
nection. The signal to the switchboard to call these services the ä key flashes, and you can hear the recording
is a short line interruption (H ook Flash). How to call up like a message on the answering machine.
the functions, depends on your telephone co mpany and Recording a Telephone Conversation
may vary from the description found below. CAUTION!

Recording a Telephone Conversation!
Making a Second Call You must inform your caller when recording a
1 During a call, press R. telephone conversation.
2 Enter the desired number using the numeric keypad or Recording a Telephone Conversation
select a saved entry. 1 During a call, press b. The recording begins.

2 Press b again to end the recording.
Switching Between Calls (= Call
Toggling) Telephone Book of the
Switching Between Calls
Press R, to toggle between the calls.

Device
Receiving a Second Call Telephone Book
In the telephone book of your device, you can save entries

with multiple nu mbers and co llect multiple entri es into
Call Waiting
During a call, you can be informed about another call by a

notification tone (= call waiting) if your telephone com- groups. You can assign variou s ring tones to the entries.
pany offers this service. The notification tone for call wait- Follow the specifications in the technical data.
Cursor Navigation 1
ing on the device is switched off in the factory.

Receiving a Second Call Notice
During a call, press R to accept the new call. Navigating in the Editor
CLIP Prerequisite
Notice You can m ove the cursor using [. Use C to

Calling Line Identification (CLIP) delete individual characters. Press STOP to
close the menu and return to the starting mode.
For this function to work, the Caller Line Iden-
tification (CLIP) must be activated for your tel-
ephone connection (country and network
dependent). The number and name will not be
shown if the caller suppresses his number.

Saving entry Groups

1 Hold ma pressed (for at least two seconds). Groups
You can com bine several telephone book entries into a

Notice group. A message is sent to all members of this group in
succession.
Access Function EN
You can also call the function by pressing Adding Group Entries
OK, 12 and OK.
1 Press OK, 13 and OK.
2 Enter the name. You can enter characters using the 2 Use [ to select the group you would like to create.
numeric keys (see button labels). Enter special charac- 3 Confirm with OK. You can add entries to the group,
ters using 0. Press the respective button several times display the members of the group, delete the group o r
until the desired character or special character appears send a fax to the group.
on the display.
4 Using [ select ADD MEMBER?.
3 Confirm with OK.
5 Confirm with OK.
4 Using [, select the category for which you would like
to enter a number: CATEGORY: HOME, CATE- 6 Use [ to select the entry you would like to add to the
GORY: WORK, CATEGORY: MOBILE or CATE- group.
GORY: FAX. 7 Confirm with OK.
5 Confirm with OK. 8 Repeat steps 4 to 6 to ad d additional entries to the
6 Enter the telephone number. group.
7 Confirm with OK. 9 Press STOP to end the input.
8 You can assign a ring tone to the number. Use t he
number keys 0 to 9 to select a ring tone. Using
Displaying Group Entries
[, set the volume. 1 Press OK, 13 and OK.
9 Confirm with OK. The entry is saved. 2 Use [ to select the group you would like to display.
3 Confirm with OK.
Edit Entry
4 Using [ select VIEW MEMBERS?.
5 Confirm with OK.
2 Using [ select the entry which you would like to edit.
6 Page through the entries of the group with [.
3 Confirm with OK.
7 Press STOP twice to return to the starting mode.
4 Edit the name.
5 Confirm with OK. Deleting Individual or All Group
6 Using [, select the category for which you would like Entries
to enter a number: CATEGORY: HOME, CATE-
GORY: WORK, CATEGORY: MOBILE or CATE- Deleting an Individual Entry
GORY: FAX.
7 Confirm with OK.
2 Using [ select the group from which you would like
8 Enter the telephone number. to delete entries.
9 Confirm with OK. 3 Confirm with OK.
10 You can assign a ring tone to the number. Use t he 4 Using [ select DELETE MEMBER?.
number keys 0 to 9 to select a ring tone. Using
[, set the volume. 5 Confirm with OK.
11 Confirm with OK. The entry is saved. 6 Using [ select the entry w hich you would like to
delete.
Deleting an Entry 7 Confirm with OK.
1 Press OK, 16 and OK. 8 Using [ select DELETE: YES.
2 Using [ select the entry which you would like to 9 Confirm with OK. The entry is deleted.
delete.
3 Confirm with OK.
4 Confirm DELETE: YES with OK.
Telephone Functions · Groups 13

Deleting a Group Calling Line Identification

2 Using [ select the group you would like to delete.
(CLIP)
Function is not supported in all countries and networks
3 Confirm with OK. (Function is not supported in all countries and

EN networks)
4 Using [ select DELETE MEMBER?. CLIP Definition
The number of an incoming call appears on the display.

5 Confirm with OK. For this function to work, the Calling Line Identification
6 Using [ select DELETE: ALL. Presentation (CLIP) must be activated for your telephone
7 Confirm with OK. All entries in the group are deleted. connection. Enquire with your telephone company. Caller
Line Identification may be associated with a fee.
Short Dial Notice

Short Dial Setting the Country Correctly
You can assign short dial numbers to frequently dialled tel-
If the Caller Line Identification does not work
ephone numbers. You can load these numbers quickly
even though the function is activated for your
with the short dial key and the number keys.
telephone connection, check if you have set the
correct country (also see Chapter Settings, page
Assigning or Editing Short Dial Entry 27).
1 Hold Ý pressed (for at least two seconds).
Notice Missed Calls
Missed Calls
Access Function If you received a call while away, the ä - key flashes.
You can also call the function by pressing 1 Press ä.
OK, 14 and OK.
2 Using [, you can page through the list of missed calls.
2 Use [ or the respective number key to select the short Notice
dial number you would like to assign or change.
Additional Messages
CAUTION! If you have received additional messages, first
Overwriting Short Dial Entries! select the missed calls using [ and confirm
with OK.
If you select a short dial number that is
already assigned, the entry is overwritten.
3 To call back, pick up the handset.
Displaying Telephone Book Names
3 Confirm with OK. Notice

4 Use [ to select the telephone book entry you would Displaying Telephone Book Names
like to assign as a short dial entry.
Your device displays the name with which you
5 Confirm with OK. have saved the n umber in the telephone book.
The number and name will not be shown if the
Deleting a Short Dial Entry caller suppresses his number.
The Telephone Book Entry is Deleted!
CAUTION!
The Telephone Book Entry is Deleted!
This function not only deletes the short dial
entry, it also deletes the entire entry from the tel-
ephone book. Overwrite the short dial entry if
you would like to change the assignment.
1 Press Ý.
Notice
Access Function
You can also call the function by pressing
OK, 14 and OK.
2 Use [ or the respective number key to select the entry

you would like to delete.
3 Press C.
4 Confirm the deletion with OK.

5 Answering Machine
Help 3 · Answering Machine Recording the Outgoing Message
Notice Notice
Printing Answering Machine Functions Recording the Outgoing Message
EN
Press i and 3 to print an overview of the If the volume of the outgoing message is too low,
answering machine functions. rerecord the same. For recording, lift up the tel-
ephone handset of the device and speak the text
into the microphone.
Switching On and Off
Switching On/Off
Anonymous
Notice
Outgoing
on the
Message
Device
Playing Back the Outgoing Message

Using Anonymous Outgoing Messages 1 Press b.
If you do not record a personal announcement, 2 Using [ select OUTGOING MSG..
the answering machine uses the a nonymous 3 Confirm with OK.
announcement set by the factory.
Notice
Press b three times to turn the answering machine on or Access Function
off. If the answering machine is turned on, the symbol —
You can also call the fun ction by pressing
appears on the display.
Activation OK, 75 and OK.
Notice
4 Using [ select MESSAGE: PLAY.
Access Function
5 Confirm with OK. The outgoi ng message is playe d
You can also call the function by pressing OK,
back.
71 and OK.
Using Anonymous Outgoing Mes-
Editing the Outgoing Message sages
Recording the Outgoing Message
Anonymous Outgoing Message
Notice You can replace your personal outgoing message with the
Recording the Outgoing Message factory default anonymous message.
During playback, press C and OK in order to 1 Press b.
delete the currently pl aying outgoing message. 2 Using [ select OUTGOING MSG..
Using [, set the volume. S top the playback 3 Confirm with OK.
with STOP.
Notice
Recording the Outgoing Message Access Function
1 Press b. You can also call the fun ction by pressing
OK, 75 and OK.
2 Using [ select OUTGOING MSG..
3 Confirm with OK. 4 Using [ select MESSAGE: DEFAULT.
Notice 5 Confirm with OK. The outgoi ng message is playe d
back.
Access Function
You can also call the function by pressing Using Announcement without
OK, 75 and OK.
Recording Message
4 Using [ select MESSAGE: RECORD. Outgoing Message Without Recording of Messages
You can record an outgoing message which the caller hears

5 Confirm with OK. for which no message can be recorded in reply (= external
6 Press OK to record an outgoing message. Wait for the memo).
confirmation tone before you say your text. 1 Press b.
Notice 2 Using [ select EXTERN. MEMO.
Length of Outgoing Message 3 Confirm with OK.
The outgoing message must be longer than Notice
ten seconds and shorter than twenty seconds. Access Function
7 Press OK to end the recording. The recording is played You can also call the fun ction by pressing
back. OK, 76 and OK.
Answering Machine · Switching On and Off 15

4 Use [ to select whether you would like the outgoing Deleting Messages
message to be switched on/off without recording the
message.
5 Confirm with OK. Deleting Individual Message
During playback, press C and OK in order to delete the
EN Notice
currently playing outgoing message.
Overwriting Existing Outgoing Mes-
sage Deleting Messages already Played
When you record an outgoing message, you Deleting New Messages
are asked, if you would like to use the o ld Notice

outgoing message or would like to record a Deleting New Messages
new one. Confirm with OK.
Messages not yet heard must be heard first
6 Recording a New Outgoing Message: Press OK before deleting them.
to record an outgoing message. Wait for the confirma-
tion tone before you say your text. 1 Press b.
2 Using [ select MESSAGES.
Notice
3 Confirm with OK.
Length of Outgoing Message
The outgoing message must be longer than Notice
ten seconds. Access Function
7 Press OK to end the recording. The recording is played OK, 72 and OK.
back.
4 Using [ select MESSAGE: DELETE.
Listening to Messages 5 Confirm with OK. The heard messages are deleted.
Listening to Messages
Notice
Notice
Listening to Messages Deleting Heard Messages
You can also delete the already heard mes-
Press # to play th e next mes sage. With the
sages by pressing C and OK in the starting
number keys, you can lo ad the desired message
mode.
directly. During playback, press C and OK in
order to delete the currently playing outgoing
message. Using [, set the vol ume. Stop the Setting up Forwarding and
playback with STOP.
Remote Access
Listening to New Messages
Indication of New Messages
If new messages have been received on the an swering Entering Access Code
machine, the ä key blinks. The number of the new Access Code
You must enter an access code to be able to receive trans-

messages is shown on the display. ferred messages, or listen to an d control your answ ering
1 Press ä. machine from other telephones.
Remote Control On/Off

3 The new messages are played back. Remote Control On/Off
Playing Messages again The remote control is switched off with the fac-
tory-installed access code ( 0000). Change the
1 Press b. access code to switch on the remote control. If
2 Using [ select MESSAGES. you want to switch the remote control off enter
the factory-installed code 0000 again.
3 Confirm with OK.
1 Press b.
Notice
2 Using [ select ACCESS CODE.
Access Function
You can also call the function by pressing 3 Confirm with OK.
OK, 72 and OK. Notice
4 Using [ select MESSAGE: PLAY. Access Function
5 Confirm with OK. The messages are played back. You can also call the fun ction by pressing
OK, 79 and OK.

4 Enter a four-digit code. Using Remote Access

CAUTION! Remote Control
You can hear and delete new messages, record a new out-
No Identically PIN Codes! going message or switch answering machine on or off with
The access code may not be identical to the a telephone call.
Tone Dialling
VIP code. EN
Notice
5 Confirm with OK. Tone Dialling
The telephone on this connection must be set to
Forwarding Messages tone dialling. Press a key within 50 seconds, oth-
Forwarding Messages
erwise the connection is cut-off (country and
The device forwards messages to a s pecified telephone network dependent).
number. Once the con figured number of me ssages is
reached, the device calls the number. If the call is answered, 1 Call your number.
a greeting text is played. Then the person on the line must
enter the access code. If no code is entered or an incorrect 2 Wait, until the answering machine switches on and
code is entered three times, the device hangs up. plays the outgoing message.
1 Press b. 3 Enter the access code.
2 Using [ select FORWARDING. 4 The device interrupts the outgoing message and plays
new messages. If no new messages have been received,
3 Confirm with OK. you will hear two confirmation tones.
Notice Notice
Access Function Conserving Function of Fax Recep-
You can also call the function by pressing tion Mode
OK, 77 and OK. If you select the 5/2 option for the number
of rings of the answering machine, the
4 Use [ to select whether you would like to switch for- answering machine switches on after two
warding on or off. rings, when you have received new messages.
5 Confirm with OK. If there are no new messages, the device rings
6 Enter the number to which the received messages five times. If the device does not pick up after
should be forwarded. two rings, you have no new messages. Yo u
can terminate the remote access without
7 Confirm with OK. incurring any telephone costs.
8 Use [ to selec t how many messages should be col-
lected and forwarded together. 5 The functions listed below are available using the
numeric keys.
9 Confirm with OK.
6 Hang up to end the remote access.
Notice
Overwriting Existing Outgoing Mes-
sage
Remote Control Functions
Aborting Current Function
When you record a message, you are asked, if Notice

you would like to use the old m essage or
Aborting Current Function
would like to record a ne w one. Confirm
with OK. Occasionally the answering machine might not
react to your entry—for examp le while you ar e
10 Recording a new outgoing message: Press OK listening to a message. Cancel the current func-
to record an outgoing message. Wait for the confirmation by pressing ‰. Select the n ext function
tion tone before you say your text. with the appropriate number key.
11 Press OK to end the recording. The recording is played Listening to Messages
back.
Hearing Current Message Again: Press ‚.
Listening to All Messages: Press ƒ.
Listening to Next Message: Press „.
Deleting Messages
To Delete the Current Message: Press ‡ while lis-
tening to the message.
Deleting All Messages: Press ‡ after listening to all
the messages.
Press ‡ again within five seconds to confirm the deletion.
Answering Machine · Using Remote Access 17

Outgoing Message Modifying the Settings

Listening to the Outgoing Message Press †.
Recording a New Outgoing Message: Entering the VIP Code
1 Press …. VIP Code
If callers enter the VIP code, the device continues to ring,

EN 2 Wait for the confirmation tones. even if the answering machine has taken over the call. With
3 Press …. this function, certain persons can rea ch you even if you
have set the number of rings to zero.
4 Wait for the long confirmation tone before beginning No Identically PIN Codes!
with the text. CAUTION!

5 Press … to end the recording. No Identically PIN Codes!
Control Functions The VIP code may not be identical to the access
code for remote control.
Aborting Last Function: Press ‰.
Switching Off Answering Machine Press ˆ. 1 Press b.
Switching On Answering Machine Press Š. 2 Using [ select VIP CODE.
Switching Answering Machine On
Notice 3 Confirm with OK.

Conserving Function of Fax Reception Notice
Mode
Access Function
If the answ ering machine is swi tched off you
have to enter the access code while the fax switch
OK, 78 and OK.
analyzing the incoming signal. After the 4th ring
the tone heard changes (factory sett ings of the 4 Enter a four-digit code.
number of rings for fax switch, also see Chapter
Setting the Fax S witch page 28). Press Š, to 5 Confirm with OK.
activate the answering machine. Afterwards you
can call additional functions. Setting the Recording Duration
Recording Length
You can limit the len gth of the incoming messages an d

Recording Internal Memos internal memos.
Internal Memos on the Device
1 Press b.
You can record voice messages (= memos), which can be
played as messages. The limit on duration of recording set 2 Using [ select RECORD. TIME.
for messages applies even to the recording duration of 3 Confirm with OK.
memos.
Recording Length for Memos
Notice
Notice Access Function
Recording Length for Memos You can also call the fun ction by pressing
The configured re cording length for incom ing OK, 74 and OK.
messages also limits the length of the intern al
memos. 4 Use [ to select the desired recording length or unlim-
ited time (automatic).
1 Press b.
5 Confirm with OK.
2 Using [ select QUICK NOTE.
3 Confirm with OK.
Notice
Access Function
You can also call the function by pressing
OK, 73 and OK.
4 Press OK to record a voice message. Wait for the con-

firmation tone before you say your text.
5 Press OK to end the recording. The recording is played
back. After that the ä key starts f lashing. The
voice message is displayed as a new message.

6 Fax
Help 4 · Fax
2 Set the desired resolution. You can choo se between
Notice RESOL.: STANDARD (for documents without spe-
Printing Informations for Fax Transmis- cial features), RESOL.: FINE (for texts with small
sion print or drawings) and RESOL.: PHOTO (for pho- EN
Press i and 4 to print instructions for send- tos). Press ã. The con figured resolution appears on
ing fax messages and for configuring the fax the display. Press ã again to change the resolution.
switch.
Notice
Unsuitable Documents!
Setting the Contrast
CAUTION!
They can adjust the preset contrast (also see
Unsuitable Documents! Chapter Settings, page 27).
Do not insert any documen ts into the device
that ... 3 Dial the desired number. There are several ways to do
this:
... are wet, hav e been edited w ith correction
fluid, are soiled or have a coated surface. 4 Press START.
Busy Number
… that are written on with a soft pencil, with Notice

paint, chalk or charcoal. Automatic Redial
… originate from newspapers or magazines If the subscriber is busy, the device dials the
(printing ink). number again after some time. Press STOP, in
… that are held together with office or notebook order to cancel the tran smission process. After
staples or with tape or glue. the transmission, the device prints out a trans-
mission report depending on the settings.
… are pasted with note papers.
… are creased, crumpled or torn. Manual Dialling: Dial the desired number using the
10 Documents · A5/A4
numeric keypad.
Use documents with sizes A5 or A4 with 60 to 100 g/m2 Telephone Book:
weight. You can insert up to ten documents at a time.
Fax 1 Press ma.
Notice
Notice
Cancel Transmission
Access Function
Press STOP to eject the documents without
You can also search for an entry in the tele-
sending them.
phone book by pressing OK, 11 and
OK.
Sending a Fax
2 Select an entry using [. Enter the starting letters with
1 Insert the documents face up into the document feeder. the numeric keypad to quickly navigate through the tel-
The top most document will be fed in first. ephone book.
Notice
Multiple Categories for One Entry
You can save an entry multiple times with
the same name but in a different category. In
the telephone book, the first letter of the cat-
egory appears after the entry.
Short Dial: Press Ý. Select the desired entry using [

or with the numeric keys.
Recalling Short Dial Number
Notice
Access Function
You can also l oad short dial entries by hold ing
the respective number key pressed (for at least
two seconds).
Redial List
Redial List: Press @. Use [ to select an entry from the

list of the dialled numbers.
Fax · Sending a Fax 19

Outgoing Calls
Notice Sending to Multiple Recipi-

Access Function ents (= Broadcasting)
You can also load the redial list by pressing OK, Broadcast Transmissions
22 and OK. You can send one fax to multiple recipients in succession.
EN
Caller List: Press an d hold @ (at least two secon ds). Entering Recipients Individually
Use the [ to select an entry from the list of callers.
Calls Received 1 Insert the document.
Notice 2 Press OK, 34 and OK. The document is now
Access Function read.
You can also load the caller list by pressing OK, 3 Enter the desired number using the numeric keypad or
21 and OK. select a saved entry.
CLIP Prerequisite
4 Confirm with OK.
Notice 5 Enter the next telephone numbers.
Calling Line Identification (CLIP) 6 Confirm with OK. You can enter up to 25 recipients.
For this function to work, the Caller Line Iden- 7 Press START. The device transmits the fax message
tification (CLIP) must be activated for your tel- successively to all recipients.
ephone connection (country and network
dependent). The number and name will not be Sending a Fax to a Group
shown if the caller suppresses his number.
1 Insert the document.
Sending Fax Manually
3 Use [ to select the group to which you would like to
1 Insert the document. send a fax.
2 Enter the desired number using the numeric keypad or 4 Confirm with OK.
select a saved entry. 5 Using [ select SEND FAX?.
3 Press ß. 6 Confirm with OK.
4 Press START.
Transmission to Multiple Recipients
Notice
Transmission to Multiple Recipients
Direct Inward Dialling or If your device cannot reach a recipient, the fax
Selecting Sub-address message is sent to the other recipients. After the
Direct Inward Dialling or Sub-address
device has called all recipients, it once again dials
You can send a fax to a direct-inward dialling number or a the numbers that previously could not be
sub addressor or call from a direct-inward dialling number reached.
or sub address - for example to use a certain service of a fax
database provider. For this purpose, attach th e direct-
inward dialling number or sub address with a short dialling
pause to the fax number.
1 Enter the desired number using the numeric keypad or
select a saved entry.
2 Hold R pressed (for at least two seconds).
3 Enter the direct-inward dialling number or sub address.
4 Press START. The direct-inward dialling number or
sub address is dialled only after a short pause.

Sending Fax Later Polling Faxes

Sending Fax Later Fax Polling
If you would like to make use of the lower telephone tariffs With the fax pol ling function, you can re trieve faxes that
or if the recipient can be reached at some specific time lie ready in the dialled device. You can keep a document
only, you can send the fax at a later time—within 24 hours. ready in your device, which can be polled by others.
1 Insert the document. EN
Polling Faxes Directly
3 Enter the time, at which the document should be trans- 1 Enter the desired number using the numeric keypad or
mitted, e.g. 14 00 for 2 pm. select a saved entry.
4 Confirm with OK. 2 Hold START pressed (for at least two seconds).
5 Enter the desired number using the numeric keypad or Polling Secure Faxes
select a saved entry. Secure Fax Polling
6 Selecting a Saved Entry: Confirm the se lected With this function, you can poll fax es that are protected
entry using OK. with a code.
7 Press START. The device goes into standby mode and 1 Press OK, 31 and OK.
transmits the fax at the entered time. You can continue 2 Enter the code.
to make telephone calls and receive faxes 3 Confirm with OK.
Sending Fax Later
Notice 4 Enter the desired number using the numeric keypad or

Cancel a Scheduled Fax Transmission select a saved entry.
Press STOP to eject the document. This inter- 5 Press START.
rupts the standby mode.
Polling Send of Faxes
Unauthorised Fax Polling!
Fax Reception CAUTION!

Fax Reception
If you have not changed the factory settings, received faxes Unauthorised Fax Polling!
will be printed out automatically. If no paper or no ink Protect your document against unauthorised
film is inserted, the device saves the incoming faxes. The polling with a code.
ä key blinks. Once paper or a new ink film is
inserted, the saved faxes are printed out. Secure Fax Polling
Paper Not Inserted Correctly A caller who knows the code can poll the fax from your
Notice device. You can continue to make telephone call s and
receive faxes
Paper Not Inserted Correctly
1 Insert the document.
Check if you have inserted clamped paper cor-
rectly. The lever on the right hand si de next to 2 Press OK, 32 and OK.
the paper feeder must be folded backwards. 3 Enter a code (max. 20 characters).
Message Memory Full 4 Confirm with OK.
If the message memory is full, no additional messages can Sending Fax Later
be received. A warning appears on the display. Follow the Notice

specifications in the technical data. Cancel a Scheduled Fax Transmission
Delete Fax Memory Service Code
Notice Press STOP to eject the document. This inter-

rupts the standby mode.
Delete Fax Messages Sent
If there are problems with printing out saved fax
messages, a service code is available (see also sec- Using Fax Templates
tion Service, page 36). Fax Templates
Five fax templates, which you can use, are stored in your
device. With th ese templates you can quick ly create, f or
Receiving Fax Manually example, a short fax note or an invitation.
Select manual reception under number of rings of the fax 1 Press OK, 43 and OK.
switch (see Chapter Setting the Fax Switch, page 28). The 2 Use [ to select the template you would like to print.
device will not receive faxes on its own. This setting is use- 3 Confirm with OK. The device prints the template.
ful, when you want to receive faxes via a modem connected
to a computer. 4 Fill the template and send it to the desired recipient per
Receiving Fax Manually fax.
You can start fax reception manually, by pressing
START.
Fax · Sending Fax Later 21

7 Copier
Help 5 · Copier
Notice Making a Copy

Printing Informations for Copying Press COPY briefly. The copy is created.
EN
Press i and 5 to print the help for copying.
10 Documents · A5/A4
Creating Multiple Copies
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to ten documents at a time. 1 Hold COPY pressed (for at least two seconds).
2 Enter the number of times you would like to copy the
document (maximum of 15 copies).
Inserting Documents 3 Press COPY.
1 Insert the documents face up into the document feeder. 4 Using [ select whether to reduce or enlarge the doc-
The top most document will be fed in first. ument in size when copying. You can magnify up to
200 percent or reduce to as small as 50 percent of the
original size.
5 Confirm with OK. The copy is created.
Copier
Notice
Cancel Copying
Press STOP to eject the do cuments without
copying them.
2 Set the desi red resolution. You can cho ose between
RESOL.: STANDARD (for documents without spe-
cial features), RESOL.: FINE (for texts with small
print or drawings) and RESOL.: PHOTO (for pho-
tos). Press ã. The configured resolution appears on
the display. Press ã again to change the resolution.
Notice
They can adjust the preset contrast (also see
Chapter Settings, page 27).

8 SMS
Function is not supported in all countries and networks
(Function is not supported in all countries and Notice

networks)
Help 8 · SMS
Navigating and Printing
Notice EN
Printing Instructions for SMS Functions delete individual characters. Press and hold
Press i and 8 to print the instruc tions for C (at least two secon ds) to delete the entire
SMS functions. text. Press COPY to print the message
before sending it.
SMS Requirements 4 Confirm with OK.

CLIP for SMS
5 Enter the desired number using the numeric keypad or
Your device is preset for using the SMS (Short Messaging
select a saved entry.
Service) services. Caller Line Identification (CLIP) must be
activated for the SMS to work. It is possible that you will Notice
not be able to send and receive SMS messages from a pri-
vate branch exchange (depending on the country and net- Sending to Multiple Recipients (=
work).
Broadcasting)
SMS with Secret Number
You can send an SMS message to up to five
Notice recipients. Press OK after entering the
SMS with Secret Number number.
Should you face problems in sending SMS, the 6 Press _. The message is sent.
reason for the same could be that you are using SMS in Ireland
a secret number or that the device is connected Notice

to an old ISDN System.
SMS in Ireland
SMS Requirements
In Ireland, some providers will only accept SMS
Notice messages with a 140 character limit.
SMS Requirements
Ask your telephone service provider ... Notification by SMS
... whether you must register for the SMS Serv- SMS Notification
ice. You can have an SMS message sent to a telephone number

of your choice when faxes or SMS messages are received or
... to which mobile telephone service providers the answering machine receives calls or voice messages in
you can send SMS your absence.
... which costs are applicable. 1 Press OK, 65 and OK.
... which functions are available. 2 Use [ to se lect whether you would like to be
informed about new SMS messages.
Sending an SMS 3 Confirm with OK.
4 Use [ to se lect whether you would like to be
1 Press _.
informed about calls in your absence.
2 Confirm with OK.
5 Confirm with OK.
Notice 6 Use [ to se lect whether you would like to be
Access Function informed about new fax messages.
You can also call the function by pressing 7 Confirm with OK.
OK, 61 and OK. 8 Use [ to se lect whether you would like to be
informed about new messa ges on the answ ering
machine.
Notice
9 Confirm with OK.
SMS Templates
The last five SMS messages written remain 10 Enter the number to which the SMS should be sent.
saved as templates. Press @ until the 11 Confirm with OK. A message appears on the display
desired message appears. stating the notification by SMS is activated.
3 You can enter characters using the numeric keys (see

button labels). Press 0 to enter space or special char-
acters.
You can enter 160 characters.
SMS · SMS Requirements 23

SMS in Ireland
Receiving SMS Messages Notice

Receiving
Paper Notan
Inserted
SMS on Correctly
the Device
SMS in Ireland
Notice
Some providers do not include the entire tele-
Paper Not Inserted Correctly phone number of the SMS sender. In such cases
EN Check if you have inserted clamped paper cor- a direct response to the SMS message will not be
rectly. The lever on the right hand si de next to delivered. Instead, create a n ew SMS message.
the paper feeder must be folded backwards. Pay attention when entering the area code.
SMS Reception
Received SMS messages are printed out automatically. If Printing SMS Messages
you have turned the automatic printing function off, the
SMS messages will be stored. Your device can store up to
Printing an SMS on the Device

30 SMSs.
2 Using [ select the SMS message you would like to
print.
Reading SMS Messages PRINT: ALL—Prints all received and composed
Reading an SMS on the Device
SMS messages that you have saved
After reception of a new SMS message, the ä key
lights up. PRINT: INBOX—Prints all received SMS messages
1 Press ä. PRINT: OUTBOX—Prints all sen t SMS messages
that you have saved
2 Select the SMS using [.
PRINT: NEW—Prints all unread SMS messages
3 Press ä. The Read SMS menu opens.
3 Confirm with OK.
Loading Previously Read SMS Notice
Messages Printing an Individual SMS message
1 Press OK, 62 and OK. If you would like to print an individual SMS
message, load the message. Press COPY to
2 Using [ select the SMS that you would like to read.
print the message.
Unread SMS messages are marked with a *.
3 Confirm with OK.
Deleting SMS Messages
Notice Deleting
SMS Deletion
an SMS
Introduction
on the Device
Navigating and Printing If the message memory is fu ll, the device cannot receive
any more messages. Delete SMS messages to free up mem-
You can move the cur sor using [. Press ory.
COPY to print the SMS message.
4 Press STOP to return to the SMS list. 2 Use [ to select the SMS messages you would like to
delete:
Notice
DELETE: ALL SMS—Deletes all received and com-
Calling Further SMS Functions posed SMS messages that you have saved
Press OK to call additional SMS functions. DELETE: READ SMS—Deletes all read SMS mes-
sages
Calling SMS Functions DELETE: SENT SMS—Deletes all sent SMS mes-
SMS Functions on the Device
sages that you have saved
1 While reading an SMS message, press OK to load addi- 3 Confirm with OK.
tional SMS functions.
4 Confirm the deletion with OK.
2 Use [ to select an option: You can display informa-
tion about the SMS messa ge, print or delete the mes- Notice
sage, forward the message to another recipient or send Deleting Single SMS Message
an SMS response. You can return to the list of SMS
messages, or view the next or previous SMS message. If you would like to delete an individual SMS
message, load th e message. Pr ess OK, and
3 Confirm with OK. using [ to select DELETE. Confirm with
OK.

Modifying the Settings Switching SMS Reception On and Off

Switching SMS Reception Off
If you are using a cordless telephone with SMS function on

Changing Transmitting and the same telephone line, then the specific device at which
you will receive an SMS message will depend on the spe-
Receiving Numbers cific manufacturer. Only one of the devices will receive the EN
SMS message. Try to turn off the SMS reception on your
Send and Receive Numbers
All numbers that you need to send and receive SMSs are
stored in your device. In case you moved to another tele- cordless telephone. If this is not possible, switch off SMS
phone service provider, you must change these numbers. reception on the device. You can continue to send SMS
You can set your device for two SMS service providers. messages even while SMS reception is switched off.
1 Press OK, 66 and OK. Switching SMS Reception Off
2 Use [ to select the S MS service provider that you 1 Press OK, 45 and OK.
would like to set.
2 Enter the service code 31207.
3 Confirm with OK.
3 Confirm with OK.
4 Enter the number for sending SMSs.
4 Using [ select SURE: YES.
5 Confirm with OK.
5 Confirm with OK.
6 Enter the number for receiving SMSs.
8 Use [ to select the SMS service provider through Cancelling Entry
which you would like to send SMSs. If you have entered the incorrect code, you
9 Confirm with OK. can cancel the entry with SURE: NO.
Notice Switching SMS Reception On

Receiving SMS Messages 1 Press OK, 45 and OK.
You can receive SMS messages via both pro- 2 Enter the service code 41206.
viders.
3 Confirm with OK.
Turning Off the Automatic Printing 4 Using [ select SURE: YES.
Automatic Printing
You can deactivate the automatic printing of SMS mes- 5 Confirm with OK.
sages. Notice
1 Press OK, 66 then OK repeatedly until PRINT Cancelling Entry
SMS: YES appears on the display.
If you have entered the incorrect code, you
2 Using [ indicate whether you would like to tur n can cancel the entry with SURE: NO.
printing on or off.
3 Confirm with OK.
SMS · Modifying the Settings 25

9 Fun and Games

Help 7 Games and Fun
Notice
Printing the Solution
Printing informations for the Games 1 Press OK, 48 and OK.
EN and Fun functions 2 Using [ select SUDOKU:SOLUTION.
Press i and 7 to print the instruc tions for 3 Confirm with OK.
the Games and Fun functions of your device.
Sudoku for Every Day
Sudoku Sudoku for Every Day
You can have a new Sudoku automatically printed each

Sudoku
Sudoku is a Japanese number puzzle. The game has 3 × 3 day.

squares divided into 3 × 3 fields. Depending on the diffi- 1 Press OK, 48 and OK.
culty level, lesser or m ore digits are already given at the 2 Using [ select SUDOKU:AUTO.
beginning of the game. The aim of the game is to fill digits
from 1 to 9 in the game field is such a way that each digit 3 Confirm with OK.
appears only once in a row, a column and each of the nine 4 Enter the time, e.g. 14 00 for 2 pm.
blocks. There is only one solution. 5 Confirm with OK.
Last Solution Available
Notice 6 Using [ select the difficulty level.

Last Solution Available 7 Confirm with OK.
The solution of the last printed game is s aved. 8 Enter, how many copies of the Sudoku you would like
The solutions of earlier games are no longer to print (maximum 9 copies).
available. 9 Confirm with OK.
10 Using [ select if you would like to print the solution.
Printing a Game
11 Confirm with OK.
12 Using [ indicate whether you would lik e to turn
2 Using [ select SUDOKU:NEW. printing on or off.
3 Confirm with OK. 13 Confirm with OK.
Using [ select the difficulty level.
Sudoku for Every Day
4
Notice
5 Confirm with OK.
Switching Off Function
6 Enter, how many copies of the Sudoku you would like
You can turn off the daily S udoku print by
to print (maximum 9 copies).
selecting the function as described above and by
7 Confirm with OK. switching off the automatic printing under
8 Using [ select if you would like to print the solution. point 12.
9 Confirm with OK.
Printing the Last Game Again

2 Using [ select SUDOKU:LAST.
3 Confirm with OK.
4 Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
5 Confirm with OK.
6 Using [ select if you would like to print the solution.
7 Confirm with OK.

10 Settings
Cursor Navigation 1
Notice Entering Number

Page Header
Navigating in the Editor Your name and number are added together with date, time
and page number at the top edge of each fax transmission EN
delete individual characters. Press STOP to (= header).
close the menu and return to the starting mode. 1 Press OK, 94 and OK.
2 Enter your number. Using # or * you can enter a
Entering the Date and Time plus sign.
3 Confirm with OK.
2 Enter the time, e.g. 14 00 for 2 pm.
3 Enter the date (two digits for each field), for example
Entering Your Name
08 06 27 for June 8th, 2027. 1 Press OK, 95 and OK.
4 Confirm with OK. 2 Enter your name. You can enter characters usi ng the
Time and Date After a Short Power Failure
Notice numeric keys (see button labe ls). Enter special charac-
ters using 0. Press the respective key several times
Time and Date After a Short Power until the desired character or special character appears
Failure on the display.
You must check the time and date af ter a short 3 Confirm using OK.
power failure. Confirm with OK.
Selecting the Language Setting the Contrast

For copying and printing of fax messages, you can select

different contrast levels.
2 Use [ to select the desired display language.
3 Confirm with OK.
2 Using [, select the desired contrast:
CONTR.:LIGHT—For brighter copies and fax trans-
Selecting the Country mission
CONTR.:NEUTRAL—For all types of or iginals (for
CAUTION!
example white text on black background or documents
Setting the Country Correctly! with coloured background)
You must set the country in which you are oper- CONTR.:OPTIMISED (Factory sett ings)—Opti-
ating the device. Otherwise your device is not mized adaptation for text and photo printing
adapted to the telephone network. If your coun- CONTR.:DARK—For darker copies and fax transmis-
try is not included in the list, you must select a sion (for example documents with faint printing)
different setting and use the correct telep hone
cable for the country. Consult your retailer. 3 Confirm with OK.
Modifying the Basic Settings
Reset When Setting the Country

Notice
CAUTION! Modifying the Basic Settings
Settings will be Deleted! The changed settings are stored as new default
settings. If you select a special f unction for a
When you select a new country, all settings are one-time process, take care to restore the default
reset to the factory defaults for that country. settings or factory settings after that.
Saved data remains intact. Check the number
entered for the header.

2 Use [ to select the country in which you are operat-
ing the device.
3 Confirm with OK.
5 Confirm with OK.
Settings · Entering the Date and Time 27

Reducing Transmission Setting the Day Mode

Speed 1 Press OK, 51 and OK.
Reducing Transmission Speed 2 Using [ select the number of rings for the answering
The device adapts the transmission speed to the line qual- machine. The answering machine responds after these
EN ity. This may take some time, especially for overseas con- many number of rings.
nections. Set a lower transmission speed if you are sending
faxes into networks with poor line quality. Notice
1 Press OK, 38 and OK. Conserving Function of Fax Recep-
tion Mode
2 Use [ to set w hether you would like to use a lower
transmission speed. If you select the 5/2 option for the number
of rings of the answering machine, the
3 Confirm with OK. answering machine switches on after two
rings, when you have received new messages.
Switching Page Adjustment If there are no new messages, the device rings
five times. If the device does not pick up after
On and Off two rings, you have no new messages. Yo u
Page Adjustment
can terminate the remote access without
In order that no i nformation is lost, rece ived faxes are incurring any telephone costs.
reduced in size when printed.
1 Press OK, 37 and OK. 3 Confirm with OK.
2 Use [ to select whether you would like to switch size 4 Use [ to select the number of rings for the fax switch.
reduction on or off. After the number of rings, the fax swit ch switches on
and distinguishes between fax transmissions and tele-
3 Confirm with OK. phone calls. While the device is checking the ca ll, it
continues to ring.
Setting the Ring Tones 5 Confirm with OK.
6 Using [, set the volume.
Selecting the Ring Tone 7 Confirm with OK.
Silent Fax Transmission
Ring Tones
You can select from among ten different ring tones. Notice
1 Press OK, 55 and OK. Silent Fax Transmission
2 Use the number keys 0 to 9 to select a ring tone. Older devices do no t transmit any fax-tone (=
Using [, set the volume. CNG tone) as an announcement for fax trans-
3 Confirm with OK. mission (= silent f ax transmission). If the total
number of rings has been set to a value using 7,
Adjusting Volume Level silent fax transmissions cannot be received auto-
Setting the Ring Tone Volume
matically.
You can adjust the volume of the ring tone when the device
is ringing or when you set the ring tone. You can save dif- Setting the Night Mode
ferent volumes for the ™ (day) and ˜ (night) modes, (also
see Chapter Fax Switch). 1 Press OK, 52 and OK.
Setting the Volume on the Device
Using [ you can set adjust the vol ume when the device 2 Configure the sam e settings as for the day mo de (see
is ringing. steps 2 to 7).
Setting the Timer

Setting the Fax Switch Timer
Fax Switch
The timer switches between the modes ™ (day) and ˜
The built-in fax switch of your device distinguishes (night) at the configured times.
between fax messages and telephone calls. Faxes are auto- 1 Press OK, 53 and OK.
matically received, telephone calls can be r eceived—even
on additionally connected devices. While the device is 2 Enter the time at which the device shoul d switch to ™
checking the call, it continues to ring. (day) mode, for example 06 00 for 6 o'clock
Day and Night Mode
a.m.
You can set how often the device should ring before pick-
ing up separately for the modes ™ (day) and ˜ (night). This 3 Confirm with OK.
makes it possible for you to receive faxes silently at night 4 Enter the time at which the device should switch to ˜
without getting disturbed. (day) mode, for example 22 00 for 2 o'clock
Press ¼/º/» to switch between day an d night mode. a.m.
With the activated timer ›, the device switches between 5 Confirm with OK.
the modes ™ (day) and ˜ (night) at the configured times.

Special Settings Printing Transmission Report

Printing Transmission Report
Silent Fax Reception After every transmission, the device prints out a transmis-
sion report. If a transmission error occurs, an error report
If you would like to accept a fax without preceding rings, is printed out. You can switch off printing of the transmis-
set the number of rings of the fax switch to 0. sion report. EN
Switching Off All Rings 1 Press OK, 36 and OK.
All Rings Off
2 Using [ indicate whether you would lik e to turn
If you don't want to be disturbed, e.g. in the night, by any printing on or off.
incoming calls, you can set the number of rings to 0. The
device switches immediately to silent fax reception. 3 Confirm with OK.
Printing Help Pages

Printing Lists and Help Pages
Help 1 · Overview
Printing Numbers and Entries Press i and 1 to print an overview of the help pages.
List of Numbers
The list of num bers and entries contains the last ten calls Help 3 · Telephone Book
received and numbers dialled as well as the sa ved entries
and groups. Press i and 3 to prin t an overview of the telephone
book and answering machine functions.
Press OK, 23 and OK. The list is printed.
Help 4 · Fax Transmission
Printing Call Log
Call Log Press i and 4 to print instructions for sending fax mes-
The call log contains the last 50 dialled numbers. sages and for configuring the fax switch.
Help 5 · Copier
2 Using [ indicate whether you would like to tur n
printing on or off. Press i and 5 to print the help for copying.
3 Confirm with OK. Help 6 · Function List
4 Switch on printing: Use [, to select whether the
Press i and 6 to print a list of all functions and settings
call list should be printed immediately or after every 50
of your device.
calls.
5 Confirm with OK. Help 7 · Games and Fun
Press i and 7 to print the instructions for t he Games
Printing the Telephone Book and Fun functions of your device.
Press OK, 17 and OK. The device prints a list with
the telephone book entries and saved assignments. Help 8 · SMS
Press i and 8 to print the in structions for SMS func-
Printing Fax Journal tions.
Fax Journal
The fax journ al is a list of the last ten faxes sent an d

received. Starting Initial Installation
1 Press i and 2.
2 Using [ indicate whether you would like to tur n
printing on or off. 2 The device prints out a help page and starts the initial
installation process.
3 Confirm with OK.
4 Switch on printing: Use [, to select whether the
fax journal should be printed immediately or after every
ten transmissions.
5 Confirm with OK.
Settings · Printing Lists and Help Pages 29

11 Telephone Lines and Additional Devices

Configuring Telephone Lines DSL Connection
DSL Connection
EN In the event that you use a DSL modem: Connect the

and Services device to the slot intended for analogue telephones/fax
machines! For additional information, please consult the
PABX Systems operating manual of your DSL system. Ask your telephone
PABX Systems
or internet service provider if necessary.
Private branch exchanges (PABX) are typical in many
offices and some households. You must dial an outside line
access code in order to get a connection to the public tele-
ISDN Connection
ISDN Connection
phone network (PSTN) from a PABX. Your device is an analogue fax device (Group 3). It is not
an ISDN device (Group 4), and ther efore it cannot be
Additional Telephone No Extension
Notice operated directly on an ISDN connection. In order to do

Additional Telephone No Extension this, you need either an analogue adapter or a connection
An additional telephone connected to the device for analogue terminals. Details for ISDN connections can
on a telephone socket is notconsidered an exten- be found in the instructions provided with the terminal
sion. adapter or the dial-up router.
1 Press OK, 96 and OK. Voice Mailbox

2 In some countries you can set the dialling p rocess to You cannot simultaneously use the answering machine
pulse dialling or tone dialling (DTMF tones). Use [ facility of your telephone service provider (= voice -mail
to select the desired dialling process. box) and receive faxes on your devices. Get the mail-box
function for your telephone connection deactivated or set
Notice the number of rings for the fax swi tch to lower than 5 on
Selecting the Dialling Process your device (also see Chapter Setting the Fax Switch, page
Only use pulse dialling if tone dialling is not 28). When the fax switch accepts the call, the mail-box of
yet activated for your telephone line. the service provider does not step in . Enquire with your
telephone company.
3 Confirm with OK.
4 Use [ to set whether you operate your device on an Connecting Additional
extension.
5 Confirm with OK. Devices
6 Configuring an extension: Enter the outside line
Additional Devices
You can operate additional devices on a te lephone line,

access code with which you reach the public telephone such as cordless telephones, answering machines, modems
network. This is usually 0. or charge counters.
SMS Reception with Additional Telephone
Notice Notice
Incorrect Outside Line Access Code SMS Reception with Additional Tele-
In rare cases, the outside line access code may phone
be a different number or a two-digit number. If you are usin g cordless telep hone with SMS
For older telephone systems, the outside line function on the same connection, then the spe-
access code can be R (= Flash). Press R to cific device at which you will receive and SMS
enter this outside line access code. If the con- message will depend on the specific manufac-
nection to the p ublic telephone network is turer. Only one of the de vices will receive the
not possible, contact your telephone system SMS message. Try to turn off the SMS reception
supplier. on your cordless telephone.
7 Confirm with OK.

8 When finished, the device tests the telephone line.
Confirm with OK.
9 Your device checks whether it can establish a connec-
tion with the p ublic telephone network. If it can not
establish the connection, you are once again asked for
input.

Connection to the Machine

Connection to the Device
Using Additional Telephones
You can connect additional devices directly to your device. (Easylink)
Insert the telephone cable of the additional device into the
EXT socket (RJ-11-connection) on the device.
Easylink
Connecting Additional Devices

With the Easylink fun ction you can control your device
with additional telephones. To use this function, ad di- EN
tional telephones must be se t to the tone dialling mode
(DTMF/MFV tones) (for this purpose see the operating
manual of your additional telephone).
Starting Fax Reception

If you pick up at an additional device and hear that you are
receiving a fax (whistling tone or silence), you can start the
fax reception by pressing *5 on the additional tele-
phone or pressing START on the device.
Taking Over the Line

Direct Connection Recommended If you pick up on an add itional telephone and the device
Notice continues to ring or attempts to receive a fax, you can dis-
connect the device f rom the line. Press ** on the
Direct Connection Recommended additional telephone.
We recommend direct connection to the device
because this allows the fax switch to function Changing Code
optimally and to control the additional devices. Changing Easylink Codes!
CAUTION!
Connection to the Telephone Line Changing Easylink Codes!
Order of Connections
In order for the fax switch to function, the device must be Only change the codes if it is absolutely n eces-
first in the series if multiple devices are connected to the sary. The codes must begin with * or # and
same telephone socket. Follow the correct order. must be different.
Connection to the First Telephone Socket
Notice 1 Press OK, 54 and OK.

Connection to the First Telephone 2 Enter the new code for starting fax reception.
Socket
3 Confirm with OK.
If you h ave multiple telephone sockets for the
same telephone line, th e device must be con - 4 Enter the new code for taking over the line on an addi-
nected to the first telephone socket. tional device.
5 Confirm with OK.
Telephone Lines and Additional Devices · Using Additional Telephones (Easylink) 31

12 Service
Disruptions
Notice DANGER!
Troubleshooting Device can Close with a Snap!
EN
Should disruptions occu r, follow the instruc- Lock the cover of the device completely into
tions on the display and on the error report. place when opening the device. You could be
injured if the cover falls while you are work-
ing on the device.
Checking the Ink Film
Reserve 3 Grip the rear ink film roll at both the sides and place it
next to the front ink film roll.
2 The number of pages that can still be printed with the
ink film is shown on the display.
3 Press STOP to return to the starting mode.
If the in k film used up or if there is no ink film in the
device, a message appears on the display.
Changing the ink film

Use Original Consumable Materials!
CAUTION!
Use Original Consumable Materials! 4 Remove both the rolls from the de vice. The used ink
Use only original consumable materials. These film cannot be reused.
are available from a spe cialised retailer or
through our order service (see back side of this
user manual). Other consumable materials can
cause damage to the device.
Observe Packaging Instructions
CAUTION!
Observe Packaging Instructions
Follow the instructions on the packaging of the
consumable materials.
Introduction to Plug’n’Print Card
For receiving or copying documents, an ink film must be

inserted in your de vice. Your device is de livered with an CAUTION!
already inserted free ink film for a few test pages. For this
film, you do not require any Plug’n’Print card (= chip card Data on Used Ink Films!
with information regarding ink film capacity). For every The messages and copies you have printed
next ink film that y ou insert, you must load the capacity out can be read from used ink films. Con-
memory with the included Plug’n’Print card. sider data protection issues when dis posing
1 Remove the paper f rom the paper feeder and take the of used ink films.
paper tray out of the device.
5 Pull the used Plug’n’Print card o ut of the plug socket
2 Open the device by lifting the panel using grip in the on the left hand side next to the ink film tray. The
centre and folding it up. Plug’n’Print card cannot be reused.

6 Carefully remove the rubber bands from the new ink 10 Turn the blue gear wheel forward to tension the ink
film. Make sure that the film is not damaged! film. The ink film must not have any creases.
EN
7 Place the larger roll with the ink film in the rear ink film
tray. The blue gear wheel must be on the right hand
side.
11 Close the device. Insert the paper tray in the opening

provided for it behin d the paper feeder. Insert paper
again.
Fixing a Paper Jam

1 Remove the paper from the paper feeder and take the
2 Open the device by lifting the panel using grip in the
8 Place the smaller roll without ink film in the front tray. centre and folding it up.
The blue gear wheel must be on the right hand side and
the pin must be inserted in the depression on the left
hand side.
DANGER!
Device can Close with a Snap!
9 Break the chip card from the Plug’n’Print card. Insert Lock the cover of the device completely into
the chip card in the plug socket on the left hand side place when opening the device. You could be
next to the ink film tray. injured if the cover falls while you are work-
ing on the device.
3 Carefully pull out the paper.
Service · Fixing a Paper Jam 33

4 Turn the blue gear wheel forward to tension the ink 3 Open the scanner cover and the cover of the automatic
film. The ink film must not have any creases. document feeder by first pushing the support (A) and
then the support (B) inside. The cover (C) falls freely.
EN
4 Carefully pull the document to the front or to the back

5 Close the device. Insert the paper tray in the opening out of the device.
provided for it behind the paper feeder. Insert paper
again.
Fixing a Document Jam

1 Remove the paper f rom the paper feeder and take the
centre and folding it up.
5 Close the scanner cover and the cover of the automatic

document feeder. Both the supports must securely snap
into place.
6 Turn the blue gear wheel forward to tension the ink
film. The ink film must not have any creases.
DANGER!
Lock the cover of the device completely into
place when opening the device. You could be
ing on the device.

again.

Cleaning 4 Lightly wipe the upper side of the scanner glass (A) and
the lower side of the docu ment feeder/scanner film (=
white plastic plate) (B) with a cloth.
Instructions for Cleaning!
DANGER!
Instructions for Cleaning!
Unplug the device from the power socket before EN
cleaning it. Use a soft, lint-free cloth. Never use
liquid or easily flammable cleansers (sprays,
abrasives, polishes, alcohol, etc.). Do not allow
any moisture to reach the interior of the device.
Fax Cleaning Sheets
Notice
Fax Cleaning Sheets
Special fax cleaning sheets are available as acces-
sories from our call centre. Insert a sheet into the
document feeder. Press STOP; the page is
5 Clean the feed roller (A) and the underside of the sup-
ejected. Repeat this process at a few times.
port pad o f the feeder roller (B) with a so ft, lint-free
1 Remove the paper f rom the paper feeder and take the cloth moistened with cleaning alcoho l (96 percent).
paper tray out of the device. Rotate the feed roller; You must clean the entire roller.
centre and folding it up.
6 Close the scanner cover and the cover of the automatic

DANGER! document feeder. Both the supports must securely snap
into place.
7 Turn the blue gear wheel forward to tension the ink
Lock the cover of the device completely into film. The ink film must not have any creases.
place when opening the device. You could be
ing on the device.
3 Open the scanner cover and the cover of the automatic

document feeder by first pushing the support (A) and
then the support (B) inside. The cover (C) falls freely.

again.
Service · Cleaning 35
Checking the Firmware Ver- Power Cycling

sion If a pr oblem occurs that cannot be correct ed with the
instructions in this user manual (see also the help below),
1 Press OK, 47 and OK. follow the steps given here.
EN 2 The model designation and the configured country 1 Pull out the power plug.
appear on the display.
2 Wait at least ten secon ds, then plug t he power plug
3 Confirm with OK. back into the socket.
4 The information on the firmware version of the device 3 Follow the instructions on the display and in the error
is displayed. report. If the problems repeats, please contact our tech-
5 Confirm with OK. nical customer service or your retailer.
Using Service Codes

Introduction
The service codes delete all the changed settings and your
device is reset to factory settings. It may be possible that the
device with the chan ged settings reacts differently than
expected.
Using Service Codes
CAUTION!
Settings will be Deleted!
Only use the ser vice codes if t his is absolutely
necessary. Some service codes also delete saved
messages and telephone book entries.

2 Enter a service code:
7117—Deletes all chan ged settings an d
saved data. The device is reset to factory settin gs and
the initial installation process is started.
7140—Deletes all changed settings. Saved
data and telephone book entries remain intact.
7227—Deletes saved faxes, when there are
problems with printing.
3 Confirm with OK.
5 Confirm with OK.
Notice
Cancelling Entry
If you have entered the incorrect code, you
can cancel the entry with SURE: NO.

General Information
The time and date flash on the display. You must check the time and date after a short power fail-
ure. Confirm with OK.
EN
Problems when Faxing or Printing
Faxes sent are of poor quality. Change the resolution from RESOL.: STANDARD to
RESOL.: FINE or RESOL.: PHOTO.
Change the contrast.
Clean the scanner and the document feed slot.
Test the device by making a copy of the document. If the
device is in order, the device of the recipient might be de-
fective.
The device produces black lines when sending or printing. Clean the scanner and the document feed slot.
Copy is blank. Insert the documents face up into the document feeder.
Printing is interrupted. Paper or document jam, no paper or ink film. Follow the
instructions on the display and in the error report.
There could be a small pause after printing several pages.
The device continues printing automatically.
No printing Check if you have inserted clamped paper correctly. The le-
ver on the right hand side next to the paper feeder must be
folded backwards.
Documents are not properly fed. Clean the scanner and the document feed slot.
Problems with the Connection

The device rings once, remains silent for a short while and This is absolutely normal. The fax switch checks the call af-
starts ringing again. ter the first ring. If it is a voice call, the device continues to
ring.
No dial tone Check the installation of the device. Connect the telephone
cable to the socket marked LINE. Insert the telephone plug
into your PTT line socket.
Fax transmissions are constantly interrupted. Try to send the fax manually: Press ß, and dial the number.
If the recipient is using an answering machine, wait until
you hear a whistling tone. Press START.
It is possible that the recipient's device is not ready to re-
ceive.
You hear a whistling tone or silence in the handset. The call is a fax: Press START on the device. Press
*5 on the additional telephone. Hang up.
No fax reception or a short fax audio signal as message on Using function 51, set the number of rings for the fax
the answering machine switch to 4 and the totalnumber or the number of rings for
the answering machine (model dependent) to 5 (see Page
28).
You cannot simultaneously use the answering machine fa-
cility of your telephone service provider (= voice-mail box)
and receive faxes on your devices(see page 30).
Service · Power Cycling 37

13 Appendix
Technical Data Guarantee
EN Dimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mm
Dimensions
The full warranty can be found on our website
Weight ...................................................................1,9¦kg
Weight
www.fax.philips.com
Mains Connection.................. 220¦–¦240¦V¦~ / 50¦–¦60¦Hz
Mains Connection
Power Consumption
Power Consumption
Stand-by Mode................<¦1,5¦W (Before May 2012)

Stand-by Mode
Stand-by Mode......................<¦1¦W (After May 2012)

Transmission ...................................................<¦20¦W
Transmission
The CE symbol confirms conformity with the EU

Recommended Ambient ..................................18¦–¦28¦ºC
Recommended Ambient
directives that apply to the device.

Relative Humidity ............... 20¦–¦80¦% (non-condensing)
Relative Humidity
Connection Type...................................... PSTN · PABX Declaration of Conformity

Connection Type
Dialling Mode Tone / pulse dialling (country dependent)

Dialling Mode
(DoC)
Standards Hereby, Sagemcom Documents SAS declares that
Safety........................................................... EN¦60950-1
Safety EN 60950-1
this PPF¦675 is in compliance with the essential

Emissions ........................................... EN¦55022 Class B
Emissions EN 55022 Class B
requirements and other relevant provisions of Directive

Immunity ........................................................EN¦55024
Immunity to Electrical Noise EN 55024
1999/5/EC.
Scanner You can find the complete Declaration of Conformity on
Scan Width ........................................................ 212¦mm
Scan Width our website www.fax.philips.com
Energy Star 2007
Horizontal Resolution ....................................8 dots/mm

Horizontal Resolution
Vertical Resolution ................... Standard: 3,85 lines/mm

Vertical Resolution Standard
..................................................... Fine: 7,7 lines/mm

Vertical Resolution Fine
Memory
Telephone Book ................................... up to 200 entries
Telephone Book
As a participant in the ENERGY STAR programme,

Voice Messages ..................................... up to 30 minutes
Voice Messages
Fax Messages ............ up to 50 pages (standard test letter)

Fax Messages Sagemcom Documents SAS has made sure that this
SMS Messages ............................ up to 30 SMS messages
SMS Messages machine complies with the ENERGY STAR
requirements.
Paper Recycling
Capacity ............................................................50 sheets

Capacity
Size.................................................... A4 · 210¦×¦297¦mm
Size
Thickness ................................................ 0,07¦–¦0,11¦mm

Thickness
Weight .........................................................60¦–¦90¦g/m²
Weight
Packaging: To facilitate packaging recycling, please
conform to your local selective recycling rules.
Document Feed Slot Batteries: Old batteries have to be deposited in
Capacity ............................................................10 sheets
Capacity
designated collection areas.

Width........................................................ 148¦–¦212¦mm
Width
WEEE
Length .......................................................100¦–¦600¦mm
Length
Thickness ................................................ 0,06¦–¦0,15¦mm

Thickness
Fax
Type .................................................................. Group 3
Type Group 3
Compatibility ...............................................ITU-T¦T.30
Compatibility
Product: The crossed out dustbin logo on your product
Data Compression...........................................MH · MR
Data Compression
signifies it is classified as Electrical and Electronic Equipment
Modulation .........................V.17 · V.21 · V.27ter · V.29
Modulation
covered by special disposal regulations.
Transfer Speed................................................ 14.400¦bps
Transfer Speed
To enforce recycling, recovery of The Waste Electrical and
Electronic Equipment (WEEE) and to protect the
Subject to Change
environment and human health, European regulations
Technical specifications subject to change with- requires that you selectively collect waste equipment using one
out notice.
of the following options:
• Your retailer will take your equipment back if you are buying
a replacement product.
• Waste equipment can also be deposited in designated
collection areas.

The paper and cardboard packaging used can be disposed of as The information contained herein is designed only for use
recyclable paper. Have the plastic wrapping and Styrofoam with this product. Sagemcom is not responsible, if this
packaging recycled or dispose of it in the non-recyclable waste, information is applied to other devices.
depending on the requirements in your country. This user manual is a document that does not represent a contract.
Trademarks: The references mentioned in this manual are Errors, printing errors and changes are reserved.
marks É and Ë does not justify the assumption that these EN
dedicated terminologies are free trademarks. Other product Copyright È 2012 Sagemcom Documents SAS
names used herein are for identification purposes only and may
be trademarks of their respective owners. Sagemcom disclaims
any and all rights in those marks.
The reproduction of certain documents (e.g. by scanning,
printing, copying) is prohibited in many countries. The
list of such documents below is not intended to be
complete, it only offers a general overview. In case of
doubt, consult your legal advisor.
· Passports (personal identification)
· Entrance and exit visa papers (immigration papers)
· Military service documents
· Bank notes, travel checks, payment orders
· Postage stamps, tax stamps (stamped or unstamped)
· Loan papers, certificates of deposit, bonds
· Documents protected by copyright
Follow the statutory regulations of your country with regard
tothe legal validity of fax transmissions—particularly in
connection with the validity of signatures, meeting delivery
deadlines or disadvantages resulting from the loss of quality in
the transmission, etc.
Take care to maintain the statutory regulations of your country
regarding telecommunications secrecy and data privacy.
This product is intended for use on an analogue public
telecommunications network (PSTN) and in the
country specified on the packaging. Use in other
countries canresult in faulty functioning.
For more information, please contact the technical service
centre for your country. Should problems arise during use
of your machine, please contact your retailer first.
Neither Sagemcom nor its affiliates shall be liable to the
purchaser of this product or third parties for damages,
losses, costs, or expenses incurred by the purchaser or
third parties as a result of accident, misuse, orabuse of
this product or unauthorized modifications, repairs, or
alterations to this product, or failure to strictlycomply
with Sagemcom operating and maintenance instructions.
Sagemcom shall not be liable for any damages or problems
arising from the use of any options or any consumable
materials other than those designated as original Sagemcom
products or Sagemcom approved products.
Sagemcom shall not be held liable for any damage resulting
from electromagnetic interference that occurs from the use
of any interface cables other than those designated as
Sagemcom products.
All rights reserved. No part of this publication may be
repro-duced, stored in a retrieval system or transmitted in any
form orby any means, electronic, mechanical, photocopying,
record-ing, or otherwise, without the prior written
permission of Sagemcom.
Appendix · Guarantee 39
Customer Information
Introduction 1 Introduction 1
As part of our continuing quest for total customer satisfac- You can order original accessories from our homepage
tion, all of our products are made with ease-of-use and reli- or—in some countries (see below)—per telephone on our
ability in mind. toll-free number.
Introduction 2 Introduction 2
In your user manual you will find all the information Use only original consumable materials. The warrantee
required to use your machine. If, after consulting your user does not cover damages to the device resulting from other
manual, you still require assistance, you should contact our consumables.
Call Centre. Our personnel are highly trained specialists
who can ensure that you receive the maximum benefit United Kingdom
from your product.
Introduction 3
Telephone: 0800 - 358 08 07
We can assist your more quickly if you do not call us from
the machine, rather an external telephone. Keep a printout E-Mail
of the settings as well as the serial number of the machine E-Mail: dti.faxinfoline@sagemcom.com
handy. The serial number can be found on the type label. Internet
Internet: www.sagemcom.com
United Kingdom
We hope that you will have lots of joy using your new
Telephone: 08 45 - 090 03 15 product.
Fax: 08 70 - 124 02 02
Spaltenumbruch
PHILIPS and the PHILIPS’ Shield Emblem are registered trademarks of Koninklijke Philips Electronics N.V.
and are used by Sagemcom Documents SAS under license from Koninklijke Philips Electronics N.V.
Sagemcom Documents SAS
Headquarters :
250, route de l’Empereur - 92848 Rueil-Malmaison - FRANCE PPF 675
Tél. : +33 1 57 61 10 00 · Fax : +33 1 57 61 10 01
www.sagemcom.com UK
Limited company · Capital 8.479.978 Euros · 509 448 841 RCS NANTERRE 253120913-C

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ppf-675-eco-manual-uk-253120913-b.book Seite 1 Mittwoch, 30.

September 2009 12:58 12

Dear Customer About this User Manual

In the telephone book of your device, you can save entries

Short Dial DANGER!

2 Philips · PPF 675

2 Overview............................................... 5 8 SMS ..................................................... 23

1 General Safety Information

Check whether the mains voltage of your device (indicated

Never touch the power or telephone cable if the insulation

Should disruptions occur, follow the instructions on the

Do not allow children to handle the device without super-

The telephone handset of the device is magnetic. Caution,

4 Philips · PPF 675

41 Printing call log..................................... page 29 EN

42 Switching notification tone for call waiting on/off

Menu Navigation 43 Using fax templates ............................... page 21

44 Setting the contrast................................ page 27

46 Checking the ink film reserve ................ page 32

Direct Loading 47 Checking the firmware version .............. page 36

Help 6 · Function List

Notice 52 Configuring night mode........................ page 28

Printing the Functions List 53 Setting the timer.................................... page 28

Press i and 6 to print a list of all functions 54 Easylink................................................. page 31

55 Setting the ring tones ............................ page 28

1 Telephone book 61 Sending SMS ........................................ page 23

62 Reading SMS ........................................ page 24

11 Looking up an entry...............................page 11 63 Printing SMS

63 Printing SMS ........................................ page 24

64 Deleting SMS........................................ page 24

13 Creating group.......................................page 13 65 Notification by SMS

65 Notification by SMS ............................. page 23

14 Short dial ...............................................page 14 66 SMS Access

66 SMS access ............................................ page 25

15 Modifying an entry ................................page 13

16 Deleting entries......................................page 13 7 Answering Machine

71 Switches answering machine on/off ....... page 15

2 Calls 72 Listening to messages............................. page 16

73 Recording internal memos..................... page 18

21 Received calls .........................................page 11 74 Setting the Recording Duration

74 Setting the recording duration............... page 18

75 Editing the announcement .................... page 15

23 Printing entries ......................................page 29 76 Using Announcement without Recording Message

76 Using announcement without recording message

77 Forwarding messages ............................. page 17

31 Polled reception .....................................page 21 78 Entering the VIP Code

78 Entering the VIP code........................... page 18

32 Polling send ...........................................page 21 79 Entering Access Code

79 Entering access code .............................. page 16

33 Sending fax later ....................................page 21

34 Sending to multiple recipients (= broadcast) 9 Settings

91 Entering the date and time .................... page 27

35 Printing fax journal ................................page 29 92 Selecting the Language

92 Selecting the language ........................... page 27

36 Printing transmission report...................page 29 93 Selecting the Country

93 Selecting the country............................. page 27

37 Print reduced in size...............................page 28 94 Entering Number

94 Entering number................................... page 27

38 Reducing transmission speed..................page 28 95 Entering Name (PPF)

95 Entering name....................................... page 27

96 Configuring telephone lines and services page 30

Overview · Overview of the Menu Functions 5

Device Overview ‚ Scanner glass