Chapter Topic 01 02 03 04 05 06 07 Particulars of High Explosives Factory, Khadki, Pune 411 003 (Maharashtra) its functions and duties

(organisation chart) Powers and duties of the officers and employees Procedure followed in the decision making process including channels of supervision and accountability The norms set by the ordnance factories for the discharge of its functions The rules, regulations, instructions, manuals and records held by the ordnance factories and used by its employees for discharging its functions Statement of the categories of documents that are held by it or under its control. Particulars of any arrangement that exists for consultation with, or reorientation by, the members of public in relation to formulation of its policy or implementation thereof. Statement of boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open t public, or the minutes of such meetings are accessible for public. Directory of company officers and employees Monthly remuneration received by each of the company's officers and employees, including the system of compensation as provided in its regulations. Budget allocated to each of company's agency, indicating the particulars of all plans, proposed expenditure and reports on disbursements made. Manner of execution of subsidy programmes, including the amounts allocated and details of beneficiaries of such programmes. Particulars of receipt of concessions, permits or authorization granted by the company Details in respect of information, available to or held by the company, reduced in an electronic form. Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room if maintained for public use. Name(s), designation(s) and other particulars of Public Information Officer(s) Other Useful Information

08 09 10 11 12 13 14 15 16 17

CHAPTER I - 1 Particulars of the HIGH EXPLOSIVES FACTORY, KHADKI PUNE 411 003 (Maharashtra) - its functions and duties:

High Explosives Factory, Khadki is one of the units of Indian Ordnance Factories Organization, which is the largest and oldest departmentally run production organization in the country. The organization comes under the Department of Defence Production under Ministry of Defence. The corporate head quarters are at Kolkata, West Bengal. Two more branch head quarters are located at Avadi, Chennai and Kanpur, Uttar Pradesh. There are 41 Ordnance Factories geographically distributed all over the country at different locations. 18 factoires were set up before Independence.

HIGH EXPLOSIVES FACTORY, KHADKI, PUNE (MHARASHTRA) was planned in pre-world war II (1935 -40)for manufacture of High Explosives. Foundation Stone was laid on January 11, 1940 by Shri G.S.BUTLAR, the then Director of Ordnance Factory. Major production of High Explosives started during 1942 44. Since its inception in the pre-world war - II years it has been playing major in defence preparedness. The factory is located at Khadki , Dist. PUNE (Maharashtra) on of Central Railway, nearest Railway station being Khadki and nearest Airport being Lohegaon, Pune. Shri S.K.Dubey , IOFS is the General Manager ( CEO ) from 15.03.2008 the factory has on its rolls 1136 employees across all grades.. Main functions of the Factory are as follows: * Extracts from O.F. Board/Inter Factory demands from Sister Factories are received which indicates receipt of firm manufacturing orders. * Thereafter estimates/process schedule/ Budget requirements are prepared, detailing every aspect of productionisation. * Simultaneous action is being initiated for procurement of materials and manufacture warrant is issued to productions shop for starting the production process. * Production process confirming to process schedule begins. * The product is then evaluated through strict quality control regime as per, Quality Requirement of the Customer, best international standards and also fulfilling requirements of IS/ISO - 9001-2008,IS/ISO 14001:2004 and thereafter Inspection Note is issued. * Finally issue voucher is prepared and finished product is dispatched. * Monitoring production and issues, expenditure of allotted budgets to the factory and allied matters like administration, material management, engineering, quality, HRD, R&D, security, safety, welfare etc. * Reporting achievements to O.F. Board. * Replying to queries of Parliament, Standing Committee, Audit etc. Through O.F. Board.

Main goal of the factory is to supply the indented products in right quantity and quality at right time. To achieve that the major activities are production, purchase of input materials and their storage and drawl, purchase of new plant & machineries and maintenance of existing ones, quality assurance of finished store as well as at stage/ interstages of production, supply of accepted stores and disposal/ conversion of waste, obsolete and unserviceable stores. Other major supporting activities are recruitment, transfer, promotion, training and vigilance of employees, security & safety of the factory and its belongings, welfare etc. Other activities include interaction with customers for getting feedback about supplied products as well as their new requirements, assimilation of technology for the requirement of upgraded/ new products by importation of technology or using technology of DRDO or develop the product by in-house R&D.

CHAPTER - 2 Powers and Duties of the Officers and Employees At the apex level, the organization is headed by Director General of Ordnance Factories (DGOF) & Chairman, and under him there are 9 Members. 5 (five) Members look after the functioning of the factories under 5 (five) operating divisions. Each factory is headed by a General Manager (or Sr. General Manager) who is responsible for all matters of that factory. Though Indian Ordnance Factories is a production organization, the authority/ responsibility of making design & specification of products and inspection of end store is with other agencies. Till 31st March 2005, the authority for inspection of input materials, the products required by Services (Army, Navy, Air Force) and other defence departments, was with Director General of Quality Assurance. For Army, DGNAI for Navy,& DGAQA for Air force respectively. Financial powers are resting with the Group-A Gazette Officers only. Compilation on financial powers published from OFB, Kolkata is available. Similar compilation on administrative powers, published by OFB, is also available. In HEF the General Manager is the administrative head. The affairs of the factory are regulated as provided in various Acts viz, The Factories Act, Payment of Wages Act, Industrial Dispute Act, Workmen Compensation Act, Pollution Control Act etc. A Local Accounts Office is attached with every factory to advise the General Manager on financial aspects. Besides General Manager, there are other Group-A Officers of the rank of Addl. General Manager, Joint General Manager, Works Manager and Asst. Works Manager. Below them are Group-B Officers and Group-C Staff. Employees directly engaged in production activities are called Direct Workers. Indirect Workers provide support activities like maintenance of buildings and plant & machineries, quality assurance etc. CHAPTER - 3 Procedure followed in the decision making process including channels of supervision and accountability Channel for decision-making is vertical. In OFB, Kolkata decisions are generally taken at the level of Deputy Director General, Member or DGOF & Chairman. The major decisions are taken in the Board Meeting(s) or Special Board Meeting(s). The Minutes of the Meetings are not made public. In HEF General Manager of the factory is the final decision taking authority for all administrative and financial matters. He also exercises administrative and financial power as Head of the Department. All Addl.General Managers function as Divisional Heads of each Division. Functions of each Division regarding their organization, allocation of duties, daily monitoring, deployment of manpower are decided by the concerned Divisional Heads. All decisions are taken by Officers from the level of Divisional Officer up to General Manager. Deputy Labour Welfare Commissioner or Assistant Labour Welfare Commissioner from Ministry of Labour assists General Manager in taking decision(s) on industrial relation(s). (a) Functions and duties are discharged strictly as per rules and procedures applicable to each area for e.g. Disciplinary rules are based on CCS (CCA) Rules, 1965 which are applicable to all employees under the Central Govt. Similarly, conduct of the employees is monitored as per CCS Conduct Rules, 1964. (b) Material Management functions are discharged as per manual issued by O.F. Board. (c) Supervision and accountability are clearly defined. Any lapse in the production shop is attributed normally to the supervisory staff starting from Chargeman to Jr.Works Manager. Accountability for overall supervision of the whole section rests on Head of Section/ Officer-in-Charge of the concerned Section. Each Production Section is headed by Junior Works Manager (Group 'B' Gazetted). They are fully accountable to ensure unhampered

operations in the section under their charge. Next level of accountability starts with the Divisional Officer, Group Officer, and Divisional head. They are responsible for planning, co-ordination and to deal with external agencies like concerned inspection agency of the user. Overlapping of responsibility and accountability in the present system cannot be ruled out. CHAPTER - 4 The norms set by the Ordnance Factories for the discharge of its Functions The declared mission of the Ordnance Factories is "production of state of the art battle field equipments". With that in view, the Ordnance Factories manufacture such the products and equipments for customers, which are safe, reliable, and operationally consistent under varying and extreme conditions of terrain and climate. With the large number of items being manufactured under the umbrella of OFB, it is necessary that strict vigil on the numbers and quality is kept. Besides, it is also important to keep the assets - both animate and inanimate in shape. Ordnance Factories have, therefore, set certain norms for discharge of its functions in different areas as below: (i) Maintenance: Immediate (Monitoring on daily basis) (ii) Stock Verification: Once in a year for any item (all items) (iii) Stock Taking : Annual on 31st March of the year (iv) Quality: Inspection on daily basis Surveillance on Quality Audit (v) Recruitments: Annual (vi) Promotions: Annual (Effected on monthly basis) (vii) Training: Group 'A' Officers Group 'B' Officers NGOs/NIEs/IEs (viii) Modernization of Assets and Production Facilities: Continuous on a five-year roll plan basis (ix) Welfare: JCM Meetings once in a month. CHAPTER - 5 The rules, regulations, instructions, manuals and records held by the Ordnance Factories and used by its employees for discharging its functions: Ordnance Factory Board has its production units spread all over the country and is a governmental organization, HEF being one of the units under O.F. Board. Being a strategic arm of the Government, it discharges the sovereign function of the state and is involved in arms and ammunition production. This organization has been empowered with a definitive set of Rules and regulations for discharging its various functions. Rules and Regulations are also available for dealing with the agencies with which our organization interacts, to deal with its own employees, for proper utilization of public resources and for ensuring timely and efficient production of vital items required by our armed forces, Para-military units and other customers. Although the list of such Rules, Regulations and instructions are very large in number, the following is the frequently used list: (i) This factory is a production unit employing a large number of workers. Factories Acts 1948 provides in detail the facilities, which are to be made available to the workers. Provisions of this Act also lay down provisions for providing safe working conditions for the workers. This act also takes care of regulations in working hours of industrial employees including payment to be made for overtime working. This Act also provides for inspection by factory inspectors for proper monitoring of the application of the provisions. (ii) Payment of Wages Act 1936 lays down the schedule of payment, deductions which can be made from the salary of workers, etc. (iii) For contract workers, their wages are safeguarded by Minimum Wages Act, 1948. This Act provides for the lower limit for the wages, which has to be ensured for the contract worker. CONTRACT LABOUR(R&A) Act lays down specific responsibility for the Principal Employer and various other social security measures like

provident fund, employees State Insurance, etc. to be ensured for contract workers. Contract labour (R&A) Act, 1970, is the main instrument in ensuring non-exploitation of unorganized workers serving in our organization under the contractors. (iv) Industrial Relations are governed by ID Act, 1947. As per provisions laid out in this act Works Committee, etc. are constituted which lays down the foundation of workers participation in certain areas of decision-making. However, in our organization participative management is further strengthened by forums like Joint Consultative Machinery, Productivity Council, Safety Committees, etc.

(v) For any production unit, material plays a very important role. Raw and Semi-finished material is procured by our factories for converting them into finished products. In these transactions provision laid down in the Sales of Good Act provide the guidance. (vi) The organization enters into various types of contracts for purchase of material/ services, etc. Indian Contract Act provides the conditions that are essential for a valid and enforceable contract. (vii) To safeguard the environment we follow the law laid down by Pollution Control Act of the State Govt., which lays down criteria for effluents/emission etc. (viii) The employees of our organization belong to Central Civil Service and their conduct is to be governed by Central Civil Service (Conduct) Rules, 1964. Provisions of this Rule ensure that the government servant discharges his duty with loyalty and devotion at all times and does nothing, which is unbecoming of a Govt. servant. It also mentions about certain sanctions etc., which are to be taken for property transaction. Thus Conduct Rules ensures that Govt. servant conduct is impeccable at all times and the general public has faith in the Government machinery. Conduct Rule also lay down guidelines for how to deal with public representatives and how the govt. servant should conduct himself in public. (ix) To maintain proper disciplined environment in our factories, offices, training centers, etc. we follow the provisions of Central Civil Services (Classification, Control & Appeal) Rules 1965. These rules are based on the principle of Natural justice and have elaborate provisions regarding disciplinary authority, suspension, enquiries, penalties, appeals, revision, etc. (x) In financial matter, Rules laid down in GFR are applicable which lay down basic principles for decision regarding financial transaction. FRSR (Fundamental Rules & Supplementary Rules) are relevant in salary fixation, allowance, etc. For further guidance in financial matters, Financial Regulation is also referred to. Matter regarding traveling allowances is dealt by TR Rules. Delegation of financial power is enlisted in DFPR. Regarding financial power of OFB /General Managers of factories under various heads separate delegation has been obtained from Govt. and compiled. (xi) SRO for various posts provide rules for the number of post sanctioned, recruitment/promotion eligibility, scale of pay, etc. (xii) For quarter allotment , the same is being dealt by Ammunition Factory, Khadki, Pune as per laid down procedure, since HEF does not have estate of its own. (xiii) Pension matters are dealt by CCS (Pension) Rules, 1972. These rules provide for various kind of pensions like superannuation, family pension etc. In addition they deal with matter related to Voluntary Retirement, commutation of pension and various other retirement matters. (xiv) (a) Ordnance Factories are having a Procedure Manual listing various rules/regulations applicable to its functioning. The said Manual has been re-compiled and presently it contains chapters on :(a) (i) (ii) (iii) (iv) Discipline and Conduct Central Civil Services (Conduct) Rules Conduct Rules & Disciplinary Matters Concept of Security (Espionage, Subversion and Sabotage) Litigation Procedure

(b) (i) (iii) (iv) (v) (c)

Welfare Provision Labour Welfare Health Care Sports Grievance handling Service Conditions

(i) Recruitment/Appointment (ii) Recommendation of 6th CPC (iii) CCS (Revised) Rules 1997 (iv) Seniority, Promotion & Careers Progression (v) CCS Leave Rules, 1972 (for GOs, NGOs & NIEs) (vi) Deputation & Transfer (vii) Performance Appraisal (viii) Industrial Establishment (d) Acts & Regulations (i) (ii) (iii) (iv) (v) (vi) Labour Legislation & Industrial Law Mustering Procedure Delegation of Financial Power Reservation in Service Accidents & Compensation Official Language Policy

(e) General Matters (i) (ii) (iii) (iv) (v) Industrial Relations & Unions & Associations Cash Management Office Procedures & Documentation Human Resource Development Miscellaneous Chapter

(f) Entitlement (i) (ii) (iii) (iv) Advances & Loans TA & LTC Pensionary & Terminal Benefits Conveyance allowance

(b) Office works in our set ups are carried out according to 'Office Procedure Manual'. This Manual contains details of Noting, drafting, filing system, etc. This ensures proper record keeping and monitoring of file movement. (c) In the field of Material Procurement Defence Procurement Manual and Ordnance factory Board Purchase & Procurement Manual is available. (d) For accounting of labour & material we follow our Store Accounting Procedure. (e) For leasing and licensing of facilities in estates we have a Land Lease Policy, 1990 approved by the government. It provides for the method adopted/criteria to be followed for leasing out land for market, school, banks, etc. (f) Detailed instructions are issued by DOP&T based on rules in the matters of recruitment, promotion, reservation etc. (g) CVC instructions received from time to time are followed for ensuring transparency and impartiality in purchase matters. (h) In construction of building and other facilities, the standard rates and estimates given in MES regulations are followed.

(i) In HEF ISO 9001 systems are incorporated to ensure quality output, customer satisfaction and continued improvement in our methods. Work is carried out on the production shop floor as per the Standing instructions. CHAPTER - 06 STATEMENT OF THE CATAGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL The Factory holds the commercial and technical documents regarding its production and/or business operations and data relating to its employees. CHAPTER No.07 Particulars of any arrangement that exists for consultation with, or reorientation by, the members of public in relation to formulation of its policy or implementation thereof.

As mentioned above, HEF is an Unit of the Indian Ordnance Factories Organisation, under the Ministry of Defence and is thus governed by rules framed by the Government from time to time. From time to time, Hon'ble Members of various Parliamentary Committees visits the Factory and the Factory has a built-in system of interfacing with various important committees of the Defence Ministry.

CHAPTER No. 08 Statement of Boards, Councils, Committees and other Bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open t public, or the minutes of such meetings are accessible for public. The Factory has a Joint Consultative Machinery comprising of representatives of the Management and the Workmen and is Chaired by the General Manager. The minutes of the meetings are published and is accessible to all employees of the organization. For complete details of the scheme, please visit www.ofbindia.gov.in

CHAPTER No. 9 Directory of Company Officers and Employees For complete list of Officers and employees CLICK HERE CHAPTER No. 10 Monthly Remuneration received by each of the company's Officers and employees, including the system of compensation as provided in its Regulations. The employees of the Ordnance Factories are categorized in four groups for the purpose of compensation in regard to their work viz. 1. Group 'A' & 'B' Gazetted Officers 2. Group 'B' Non Gazetted Officers 3. Group 'C' Non Industrial Employees and 4. Group 'C' Industrial Employees 2. While specific rules and regulations apply to each category of employees for payment of salary and wages, the common denominator for payment to all the employees is the 'basic pay' derived from one of the 34 pay scales

prescribed by the Govt. of India under the Central civil Services (Revised Pay) Rules 1997. All the employees of the Ordnance Factories are Central Government employees and depending upon the post held, they are assigned with a particular scale of pay and their 'basic pay' is fixed at an appropriate step in terms of the FR & SR, Part - I. 3. In addition to the basic pay, all the employees are paid certain other allowances at a prescribed rate depending upon the place of posting and applicability, as announced by the Government of India from time to time. Some of the allowances, which are common to all categories, are Dearness Allowance, House Rent Allowance, City Compensatory Allowance, Transport Allowance, Hill Compensatory & Bad Climate Allowance, Project allowance etc. 4. Other allowances which are paid to the specific category of employees are: (i) Group 'A' Medical Officers - Non-practicing allowance (ii) Group 'B' Gazetted & Non Gazetted Officers - Risk Allowance (iii) Group 'B' non-Gazetted Officers and Group 'C' non-Industrial Employees Risk Allowance, Overtime Allowance and Night Duty Allowance. (iv) Group 'C' Industrial Employees - Risk Allowance, Overtime Allowance and Night Duty Allowance, Night Shift Bonus, Piece-work profit to Production worker and Incentive Bonus to Maintenance worker. 5. Remuneration to the employees of Ordnance Factories is paid on monthly basis. All category of employees are paid on last day of the month while wages to the Industrial Employees are paid up to tenth day of the following month as prescribed in the Factories Act. 6. While the total salary paid to various categories of employees from Gr. 'A' Gazetted Officers to Gr. 'C' nonIndustrial Employees is simple arithmetical summation of pay and all other allowances, the total wages paid to an Industrial Employee are calculated in an elaborate manner which needs some explanation. 7. For the purpose of wage calculation, the Industrial Employees are divided in two sub-categories viz. Day Worker and Piece Worker. A Day Worker can be any Industrial Employee in general who is paid on the basis of attendance. Their work is generally not measurable and non repetitive in nature. Consequently they are not entitled for any incentive except Essential Maintenance Worker who is paid an Incentive Bonus. A Piece Worker is essentially a worker engaged in production, and whose work is measurable and repetitive in nature. These workmen are paid an incentive known as Piece-work Profit.

The total wages paid constitute the following elements: o Duty Pay (Time Wages / Nominal Time wages) o Other elements of Pay Leave Pay Holiday Pay Injury Pay Idle Time Pay Over Time Pay o Fixed Allowances DA/HRA/CCA/Transport Allowance o Other Allowances OT Bonus Night Shift Bonus Night Duty Allowance o Piece-work Profit to Production Worker

CHAPTER No.11 Budget allocated to each of company's agency, indicating the particulars of all plans, proposed expenditure and reports on disbursements made.

HIGH EXPLOSIVES FACTORY, KHADKI PUNE being an unit of the Indian Ordnance Factories under the Ministry of Defence is covered under the Defence estimate which is discussed and passed by the Parliament.

CHAPTER No.12 Manner of execution of subsidy programmes, including the amounts allocated and details of beneficiaries of such programmes.

NOT APPLICABLE CHAPTER No.13 Particulars of receipt of concessions, permits or authorization granted by the Company NOT APPLICABLE CHAPTER No.14 Details in respect of information, available to or held by the company, reduced in an electronic form.

Information related to the factory profile/activities is available in the website : http://ofbindia.gov.in/units/index.php?unit=HEF

CHAPTER No.15

Particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room if maintained for public use. Factory does not maintain any public library. CHAPTER No.16 Name(s), designation(s) and other particulars of Public Information Officer(s) and Transparency Officer Appellate Authority Smt. Sujata Ray, IOFS Addl. General Manager/Admin, Phone (O) 020-25824957 ( R ) 020-25824956 FAX 020-25813204 Alternate Appellate Authority

Shri L.Mishra, IOFS Addl.General Manager Phone (O ) 020-25811776 Phone (R) 020-25814464 Fax No.020-2581 3204

PIO Shri S.M. Salve,IOFS Dy.General Mnager/Admin

(O) 020 - 25814463 Fax:020 - 25813204

Alternate PIO Shri V.K.Shrivastava, IOFS Jt.General Manager (O):020 - 25821810 (R):020-25814336 Fax: 020-25813204 Transparency Officer Shri R.Kumar, IOFS Jt.General Manager (O) 020-25821811 ( R) 020-25811021

CHAPTER No.17 Other Useful Information As per guidelines issued by the Central Vigilance Commission, a structured system exists in the organization to address all complaints relating to any corrupt activities of any of our employees.
General Public may contact :Shri S.K. Dubey, IOFS, General Manager, Phone (O) 020 - 25817165 ( R ) 020 - 25816876 FAX : 020-25813204 E-mail : hef.ofb@nic.in Shri A.B. Roy, Chief Vigilance Officer, Ordnance Factory Board 10-A, S.K. Bose Road, KOLKATA - 700 001. Tel.No. 2248-5486

Shri R.Kumar, IOFS, Vigilance Officer, High Explosives Factory, Khadki, Pune - 411 003 (O):020 -258214811 (R):020 - 25811021 Fax:020-2581 3204