e-Panchayat

A project for better delivery of Citizen Services in the village through computerization of the functions of the Gram Panchayats
Presented at: Conflux 2005 (www.conflux.csdms.in)

Conceptualized, designed and developed by

National Informatics Centre

AP State Centre Hyderabad, Andhra Pradesh

in close co-ordination with

Department of Panchayat Raj & Rural Employment

Government of Andhra Pradesh Hyderabad

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Seven Steps to setting up Gram Panchayat Information System

1. System Study of the gram Panchayat 2. Detailed SRS Preparation for Gram Panchayat Information System (ePanchayat ) 3. Evaluation and official approval of SRS after due modifications based on user feedback 4. Software development for the approved SRS 5. Pilot implementation of ePanchayat ( Ramachandrapuram, Medak dist. A.P.) 6. More (several)pilot implementations (upto 50) 7. Roll out (and Training) of ePanchayat implementation to 500 Panchayats The above seven steps will enable introducing IT in the Village Panchayats & e-Governance in the service of rural citizens

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Step-1 Key Processes in Gram Panchayat System Study of the gram Panchayat

System Study was conducted by NIC Team on following activities

Administration Taxation & Finance Welfare Development Civic Services

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Step-2
Detailed SRS Preparation for Gram Panchayat Information system SRS was prepared for the following functions Births & Deaths Registration of events and issue of certificate House Tax Assessment, levy & collection, DCB generation Trade Licenses Issue of trade licenses, DCB & MIS reports Pension Schemes Sanction & Disbursement Works/Schemes Works details & Monitoring and payments Finance
Accounting system (in line with the formats prescribed by C & AG)

Land Records Land Records maintenance and issue of Pahanis MIS Action Plans & MIS Reports

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Step-3 Evaluation and official approval of SRS after due modifications based on user feedback

A Committee was formed by Commissioner of Panchayat Raj to finalize the specifications and approval. SRS was prepared as per ISO 9001:2000 standards

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Step-4
Software Development for the approved SRS

e-Panchayat : ARCHITECTURE
Architecture Concept : Web Enabled : Central Server

Central Server : SAN (Storage Area Network) Server at NIC APSC Data Center Software : Linux Server Oracle 9I, ORDBMS PSP, JSP

( a few modules are local in Access ) ) ( Some of the modules are locally operated )

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e-Panchayat : DEPLOYMENT ARCHITECTURE e-Panchayat

PR & RD PR & RD State Dept. State Dept.
Data Center Data Center SAN SAN as as Central Central Server Server

CPR & RE CPR & RE HOD HOD

Gram Gram Panchayat Panchayat

Internet Service Internet Service Provider Provider

ISP ISP

Gram Gram Panchayat Panchayat

Performance Periodicals Performance Periodicals Progress Reports Progress Reports GP MIS GP MIS

MIS data thru ISP MIS data thru ISP Orders & Instructions // Orders & Instructions e-mails thru ISP e-mails thru ISP

Gram Gram Panchayat Panchayat

Information Flow
CPR& RE. CPR& RE. State

CPR& RE. Mandal CPR& RE.

Parishad Zilla Parishad/ District Panchayat Office

PR&RD

MPIS

PRISM

CPR& RE.
(HOD) (HOD)

DIS

Gram Panchayat
Applications

PRISM

Rural Citizens

GP Administration Citizen Information Systems Panchayat Web Site

STORAGE AREA NETWORK AT NIC

Storage area network at NIC, New Delhi Disaster Recovery site at NIC, Hyderabad Powered with IBM X-series servers Nine Tera Bytes of Storage San switch fabric on 2gb/second Fibre channal 8 mbps dedicated link from Hyderabad to Delhi District level servers also proposed set up at NIC District Computer Centers

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e-Panchayat Portal
A State Level Portal Of PR&RE ,providing Panchayat Raj Acts & GOs Govt. Programs Welfare Schemes Application forms for downloading Information on citizen charter Panchayat profile Status on applications submitted to Gram Panchayat Status on House Tax dues of an Assesse

Integration with National Portal

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Salient features of e-panchayat software

The software confirms to the technical standards and the IT architecture of Andhra Pradesh Provides WEB-based interface to the citizen to transact with Gram Panchayats through KIOSKs Can be integrated with the LRMIS / MPHS project Access controls are provided to avoid misuse Use of Biometrics for attendance monitoring

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Births & Deaths

Capturing of Reported event details Registration Issuance of Certificates Name inclusion Generation of Reports Checklists Registers Certificates

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House Tax
Assessment Procedure Demand & Collection Generation of Reports Checklists Registers Demand Register Base Register Collection Register Cheque Register Receipt Book Register Field Books special Notice Demand Notices www.conflux.csdms.in

Trade Licenses
Fixation of License fees trade, Sub-trade Turnover wise Demand Collection Issue & Cancellation of licenses Renewal certificates Closure of trade Reports License Certificate License Register Demand collection & Balance Trade wise registers Defaulters list

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Sanction, disbursement of Pensions

(Old Age, Widow, Disabled & Weaver pensions )

Accepting applications/ requisitions Online disbursement of pensions Linkage to MPHs data and SSIDs for verifying beneficiaries data. REPORTING List of applications pending sanction Acquittance roll. Summary Reports and fund details Sanction & Disbursement status

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Works Monitoring for

- Gram Panchayat Works - Eleventh Finance Commission Works - State Finance Commission Works - SGRY Works ( Stream II) - SGRY Works ( Special Component) - Individual Sanitary Latrine Works

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A Comprehensive View of GramPanchayat Finance Information Model

Web Retrieval Information of the Collection Particulars Web Retrieval Information of the Expenditure Particulars

State Level Accounting Compilation

District Level Accounting Compilation

Mandal Level Accounting Compilation

Mandal Level Accounting Compilation

Grampanchayat Accounting Information at GramPanchayat Level

Information Services Counselling Services Certification Services Authentication Services Education Services Marketing Services Online Applications Payment Services

C2G C2C C2B

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Step-5

Pilot implementation of ePanchayat Ramachandrapuram Village Medak District A.P.

Covering Population More than 50,000 and nearly 7,000 houses

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Step-6
More (several) pilot implementations (upto 50) 1. Ramachandrapuram (pilot project near Hyderabad ) 2. Ananthapur Rural 3. Madhurawada (Near Visakhapatnam) 4. Kuppam (Chittoor District) 5. Nandikotkoor (Near Kurnool) 6. Yedida (East Godavari District)

e-panchayat
is already operationalised in about 40 Panchayats in various districts of Andhra Pradesh www.conflux.csdms.in

Step-7
Roll out (and Training) of ePanchayat implementation to 500 Panchayats

Andhra Pradesh Government has declared to rollout

e-panchayat
in 475 selected major panchayats in Andhra Pradesh

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Nation-wide rollout plan and Software Supply to various states

Customization for local language and local Act. Will be taken care by the NIC State Units of below states. (Software is already installed in various states)

Pilots are planned in Major States such as :

Uttar Pradesh Tamilnadu Uttaranchal Meghalaya and other North Eastern States Orissa Gujarat Rajasthan West Bengal

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Thank You
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