General checklist for the online grant application submission

1. Create an account on https://grants.fnr.lu 2. Create a new application. Check the Tutorial and Guidelines for applicants on http://www.afr.lu 3. Start completing the online application form. Note: You can save the application at any moment and continue at a later time. You should only generate the PDF Document once the whole application is completed. Your uploaded documents will only appear in your document list after you saved the form with the option Form fully completed and ready for PDF Generation. The Cover Sheet only auto fills its information after you completed the main application form. At any moment you can generate a new PDF Document by clicking To Do next to the PDF Generation Task in your To Do List and redoing the PDF generation.

4. On several stages of the application process you will have to upload documents (CVs, Project Description, Diploma, etc.). Ensure that these documents are in the file format .PDF Ensure that these files are not password protected or encrypted. 5. Ensure that you correctly filled all sections of the application form. The system partially warns you of mandatory sections but put a special attention on the completeness of documents that need to be uploaded. Crosscheck especially following application points together with your Host Institution : Administrative Contact Names (Section 2) Requested funding start date and duration (Section 3.1) Gross and Full salary in case of a work contract (Section 9.3) Name of legal representative (Section 10)

6. Ensure that you marked quotations in your Project Description based on international standards. Your application will be checked for plagiarism! 7. Ensure that Supervisor(s) , Co-Supervisor(s) and Scientific contact(s) listed in Section 2 of the application form have sent their confidential reference reports to the FNR before the Deadline. We will have to receive at least 1 reference report per Institution listed in Section 2. Reference reports from the main scientific contact of the Host Institution and the collaborating institution(s) are mandatory. Link to the report template for PhD Applications: http://www.fnr.lu/en/content/download/7049/37556/version/1/file/090723_Reference+Letter_PHD_TEMPLATE.doc Link to the report template for Postdoc Applications: http://www.fnr.lu/en/content/download/7063/37615/version/1/file/090723_Reference+Letter_PDR_TEMPLATE.doc Put special attention to this point. Non received reference reports will make your application ineligible! 8. Print the final version of your application (Generated PDF including all annexes). 9. Validate the Paper Copy of the proposal with your Supervisor and/or Host Institution. 10. Sign Section 10 of the proposal (Joint Declaration).Ensure that the section is also signed by the Host Institutions Legal Representative. 11. Ensure that you correctly submitted the proposal via the online submission system before the deadline. Check if you received the automated acknowledgement of receipt per e-mail. Check after the submission if the task disappeared from your Inbox in the online system. If not the proposal was not correctly submitted. In that case, contact the technical support for assistance. (tech-support@fnr.lu) 12. Ensure that the signed and complete paper copy of the proposal arrives at the FNR office not later than 5 working days after the electronic deadline. (Electronic Deadline; Postdoc 07.03.2012; PhD 28.03.2012) The non fulfillment of above points can lead to the ineligibility of your application.

AFR online submission checklist v2 18/01/2012