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PROJECT CHANGE LOG

Issue 1.1

Page ___ of ___

Date Version Prepared by: CLASSIFICATION


General Business Internal Use Only

TITLE: SPONSOR: MANAGER:


Line No: CR No: CHANGE DESCRIPTION

PROJECT No:

Planned Start Date: Planned End date:

Confidential Proprietary

ORIGINATOR

Date Raised

IMPACT
BY: ASSESSED BY

DATE ACCEPTED:

APPROVALS NAME DATE

A STATUS O/R/ C

DATE CLOSED

ENTER CHANGE REQUEST NUMBER IN SEQUENCE GIVE EACH CHANGE REQUEST A CONCISE DESCRIPTIVE TITLE

IDENTIFY ORIGINATOR & DATE CR RAISED

IDENTIFY WHO CONDUCTS THE IMPACT ASSESSMENT TO VALIDATE THE CHANGE

INDICATE CURRENT STATUS & DATE CLOSED

INSERT DATE A

IDENTIFY WHO APPROVED & AUTHORIZED CHANGE REQUEST & DATE APPROVED

Notes:

1. Change Request (CR) can only be ACCEPTED after Impact Assessment. e 2. Approval name is authorization signatory of the Change Request (Sponsor or Project Manager as appropriate). A 3. Record STATUS as Open (O), Rejected (R) or Completed (C). 4. CR cannot be closed until implementation is completed.

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Figure 8.6 Example project change log

184

l The programme and project processes and techniques

COMPLETE DATA REQUESTED

WHO IS ORIGINATING THE REQUEST? R ORIGINATOR COMPLETES FORM AS FAR AS POSSIBLE

PROJECT CHANGE REQUEST


TITLE OF PROJECT: PROJECT MANAGER: PROJECT SPONSOR: PROJECT CUSTOMER:
ORIGINATOR:
PROJECT KEY STAGE(S) AFFECTED:

Issue: 0

PROJECT NUMBER:
CHANGE REQUEST No:

Date:

DESCRIPTION OF CHANGE REQUIRED/RECOMMENDED:

GIVE CONCISE DESCRIPTION OF CHANGE REQUIRED


BENEFITS:

INDICATE KEY STAGES AFFECTED

WHAT ARE THE BENEFITS TO BE GAINED FROM THE CHANGE?


EFFECT ON PROJECT SCHEDULE: CONSEQUENCES OF DOING NOTHING:

LIST MAJOR IMPACT ON CURRENT SCHEDULE

IDENTIFY CONSEQUENCES IF REQUEST IS REFUSED

IMPACT ON PROJECT COST:

IMPACT ON PROJECT CONSTRAINTS:

DOES THE CHANGE AFFECT THE BUDGET?


RESOURCE IMPLICATIONS:

ARE THERE ANY EFFECTS ON RESOURCE NEEDS?


ANY HIGH RISKS ASSOCIATED WITH THE CHANGE:

DOES THE CHANGE AFFECT CURRENT CONSTRAINTS?


RISK MGMT FORMS ATTACHED: YES NO Signature Date

DOES THE PROPOSED CHANGE HAVE ANY NEW RISKS? HAVE THESE BEEN ANALYSED?
DECISION RECORD: APPROVALS
Accepted by: Name Position

REJECTED: ACCEPTED: REJECTED:

Approved by: CHANGE IMPLEMENTED & COMPLETE (CR CLOSURE) Approved by:

INDICATE IF RISK MANAGEMENT FORMS T ARE ATTACHED

INDICATE THE CR STATUS

CR CLOSE-OUT APPROVED WHEN IMPLEMENTATION OF CHANGE IS COMPLETE

ENSURE APPROVALS ARE COMPLETED BEFORE TAKING ANY ACTION TO CHANGE THE SCHEDULES

Figure 8.7 Example change request form

Launching your project


Table 8.1 Approvals that may be required in a change process
Impact of change No impact on schedule, cost or scope Some impact on schedule or costs within scope of agreed contingencies Significant impact on scope, objectives and benefits and affecting the business case may be beyond sponsors authority Approval required by Programme Project in programme Programme manager Project manager Stand-alone project Project manager

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Sub-project Project manager

Programme sponsor

Programme manager

Project sponsor

Project manager

Programme steering team

Programme steering team

Programme steering team

Programme/ project sponsor or Programme steering team

but always consider whether there is a cost impact for giving something that is not essential. Remember that the cost implication applies not just during the project but also, possibly, in the manufacture phase. The salespeople will be delighted with extra features to help them sell your product, but that does not mean the customer will be delighted and prepared to pay more.

HOLDING A LAUNCH MEETING


Now you have prepared everything you need to launch the project. The final steps after completing the baseline plan include: incorporating any changes required by the PST; preparing work plan charts for the early key stages; deriving a milestone schedule for the project; deciding a progress reporting process with the templates everyone must use; agreeing a meetings schedule.

This launch meeting is a milestone in your project. It is the point from which all project work starts. Your purpose is to get together all the important people who are involved with your project and explain the plans in some detail. Decide whom you want to attend: