Section 7 Pre-Construction Information

SECTION 7 PRE-CONSTRUCTION INFORMATION
Issue Date : Oct 00 Rev. No. : 0 DMS-613
P:\ProjectFiles-All Clients\Islington\739553-Auditorium\05 QS Info\Tender documents\Section 7 Pre Con Info.doc
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Pre-Construction Information
LBI- Auditorium Pre-Construction Information

For; London Borough of Islington Upper Street London N1 2UD
T: F:
020 7527 3807 020 7527 3152
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Pre-Construction Information Document Control Sheet

Project Title Document Title Revision Status Control Date Pre-Construction Information 01 Issue 1 31 October 2008
Record of Issue
Issue
01
Status
Issue 1
Author
J lLeyden
Date
Check
Date
Authorised
Date
31/10/08
31/10/08 R Stong
31/10/08 O Taiwo
Distribution
Organisation Mouchel Tender Contact File Copy Copies Date 1 31/10/08
Version: 4.0 Date of Issue: 01/08
Prepared by: Group Health & Safety Authorised by: Oliver Gilmore
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Pre-Construction Information Contents

Document Control Sheet _____________________________________________ i Contents __________________________________________________________1 Introduction________________________________________________________3 1 Description of the Project _________________________________________4
4 4 5 6 6 6
1.1 Project description and programme details 1.2 Location details: Site Name 1.3 Location Map 1.4 Whether or not the structure will be used as a workplace 1.5 The minimum time to be allowed between appointment of the principal contractor and instruction to commence work on site 1.6 Extent and location of existing records and plans
Clients Considerations & Management Requirements _________________7

7 8 8 8 8 8 8 8 8 8 9 9 9 9
2.1 Structure and organisation 2.3 Clients permit to work systems 2.4 Emergency procedures and means of escape 2.5 Site transport arrangements or vehicle movement restrictions 2.6 Activities on, or adjacent to the site during the works 2.7 Arrangements for communication and liaison between parties 2.8 Security arrangements 2.9 No-go areas or other authorisation requirements for those involved in the project 2.10 Welfare provisions 2.11 Site hoarding requirements 2.12 Fire precautions 2.13 Any areas the client has designated as confined spaces 2.14 Smoking and parking restrictions 2.15 Health and Safety of the Clients Employees or those involved in the Project
2.2 Planning and management of the construction work, including health and safety goals 7
Environmental Restrictions and Existing On Site Risks _______________11

11 13
3.1 Safety Hazards: 3.2 Health Hazards
Significant Design and Construction Hazards _______________________14

14 14
4.1 Significant Design Assumptions and Suggested Work Methods 4.2 Arrangements for Co-ordination of Ongoing Design Work and Design Changes
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4.3 Information on Significant Risks Identified During Design 4.4 4Materials Requiring Particular Precautions 14 15
The Health and Safety File _______________________________________17

17
5.1 Layout and format
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Pre-Construction Information Introduction

Objectives The Pre-Construction Information provides the health and safety focus for the design and construction phase of a project. It sets out to ensure that the design and construction of the works are effected in a safe way that complies with current health and safety legislation, in particular the requirements of the Construction (Design and Management) Regulations 2007 and associated Approved Code of Practice. This information is included as part of the documentation issued to designers and contractors and is to be developed by the successfully appointed Principal Contractor prior to work commencing. No work is to commence until the Principal Contractor' Construction Phase Plan has been assessed for its s adequacy. On receipt of instructions to proceed the Principal Contractor is under a legal duty to administer, implement and update the Construction Phase Plan throughout the contract period as required by changes in design or circumstances. Health and Safety Information During the pre-construction phase of a project, the Pre-Construction Information brings together health and safety information obtained from the Client and, where appropriate, Designers and the CDM Coordinator. The Construction Phase Plan during construction will draw on the Principal Contractor' health and s safety policy and assessments, the Pre-Construction Information prepared by the CDM Co-ordinator and the details on the management and prevention of health and safety risks created by contractors and sub-contractors. The Construction Phase Plan will continue to provide a co-ordinating mechanism as construction progresses. The Principal Contractor will be required to maintain the Construction Phase Plan up to date for the duration of the Contract. Hazard Identification The hazards identified in this Pre-Construction Information are those identified during the initial design stage of the project. Further risk assessments must be prepared by the Principal Contractor. The hazards identified as a result of these risk management procedures shall be considered by the Principal Contractor during the development of the Construction Phase Plan that shall be submitted for review prior to any works commencing. The Principal Contractor is required to take appropriate measures to control the risks created by these hazards, and any others he might recognise, and to prepare detailed method statements for managing these aspects of the works throughout the Contract.
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Pre-Construction Information 1
1.1
Description of the Project

Project description and programme details
The project is the refurbishment of the London Borough of Islington Town Hall Auditorium. Built in the Victorian period the Town Hall is an excellent example of the period and the task is to restore the auditorium to its former glory. The depth of the works is basically an upgrade of the existing facility but with the addition of a clear glass lift in the foyer for disabled access and small building works to accommodate the structure. The addition of a disabled toilet is also in the plans as well as a light and electrical upgrade. Some new carpets and upholstery works to the gallery seating are also required. 1.1.1 Key dates Design is ongoing and tender applications are expected by __ 31 Oct 08. The project is not expected to start until March 2009 with a contractors lead in time of 4 weeks. 1.1.2 Name of Client: Mr John Roberts London Borough of Islington Islington Town Hall Upper Street Islington London N1 2UD
Name of CDM Co-ordinator:
James Leyden Mouchel Government and Business Services Limited Mount Pleasant House 2 Mount Pleasant Cambridge CB3 0RN
Name of Designers:
Mr Roger Stong Mouchel Government and Business Services Limited Unit 311 Highgate Studios 53-79 Highgate Road London NW5 1TL
1.2
Location details:
Islington Town hall Upper Street Islington London N1

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1.3 Location Map N
London Borough of Islington Town Hall
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1.4
Whether or not the structure will be used as a workplace
The structure is to be used as a workplace and the finished design will need to take account of the relevant requirements of the Workplace (Health, Safety and Welfare) Regulations 1992. 1.5 The minimum time to be allowed between appointment of the principal contractor and instruction to commence work on site
4 weeks have been allowed for mobilisation commencing January 2009 and is to be completed by February 2009. 1.6 Extent and location of existing records and plans
Other Documents can be obtained from the Facilities Manager during normal office hours. He is contactable on 0207-527-3107. These documents include the Asbestos log. The Health and Safety File in relation to other works and alterations carried out at the Town Hall can also be obtained via the Facilities Manager, contactable on the number above at the Town Hall.
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2.1
Clients Considerations & Management Requirements

Structure and organisation
The Town Hall is the headquarters of the Council of the London Borough of Islington and as such has a complete management structure. The Site Facilities Team Manager Mr Gareth Jenkins is responsible for the management of all internal works. 2.2 Planning and management of the construction work, including and health and safety goals
A designated Site Safety Officer is to be appointed by the Principal Contractor. A copy of their CV is to be included with any tender documentation. All persons working on or visiting the Works Site shall receive a briefing concerning their health and safety by the Principal Contractor who shall maintain a record of briefing to each individual. High visibility jackets, safety helmets and safety footwear must be worn by all operatives and shall be provided by the Principal Contractor to all visitors to the site. Other Personal Protective Equipment (PPE) shall be worn to suit the task in hand. The Site shall be kept clean and tidy and spoil and waste shall be removed regularly in accordance with current regulations. Burning of waste material is not permitted. Noise and dust shall be kept to a reasonable minimum by the implementation of appropriate measures, so as not to interfere with the sites ongoing activities adjacent to the site. Workpeople shall not trespass on land adjacent to the Site. Drinking and eating will only be permitted within the site accommodation and only after hand washing. Smoking onsite is strictly prohibited. Arrangements for smoking should be discussed with the council representatives. Radios and cd/cassette players are not permitted on the Site. Plant and machinery shall be adequately silenced and appropriate for the activity being undertaken. Large items of plant shall be immobilized when not in use. The Principal Contractor shall ensure all workers receive site induction training covering, site access & egress routes, site rules, vehicles and storage, emergency and first aid conditions. Storage will only be permitted within the works site boundary, or as agreed with the Engineer. No alcohol is to be consumed by workpeople during normal working hours including rest breaks. All existing site features that are to remain shall be adequately protected.
Version: 4.0 Date of Issue: 01/08 Prepared by: Group Health & Safety Authorised by: Oliver Gilmore
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2.3 Clients permit to work systems
Permits to Work must be arranged through the facilities management team headed by Mr Gareth Jenkins. 2.4 Emergency procedures and means of escape Information on these
The Principal Contractor must adopt the existing building safety systems. systems is available from the facilities team manager Mr Gareth Jenkins. 2.5 Site transport arrangements or vehicle movement restrictions
At present the forecourt to the rear of the auditorium is being renovated. The pre contract meeting will discuss the arrangements for parking and siting of PCs cabins. 2.6 Activities on, or adjacent to the site during the works
The facilities manager has an up to date list of all ongoing works. The PC is asked to consult with him daily so that his programme can proceed safely. 2.7 Arrangements for communication and liaison between parties
The Principal Contractor shall liaise with all major stakeholders who will be affected or inconvenienced by the works. 2.8 Security arrangements
On set up the PC shall receive notice of the needed security protection measures he must adopt. 2.9 No-go areas or other authorisation requirements for those involved in the project
Areas not part of the works or welfare provision are out of bounds to the Principal Contractor and his staff. 2.10 Welfare provisions The Principal Contractor will provide all necessary welfare facilities for the workforce including messing, drying, water supply and telephone. Toilet facilities can be arranged but only subject to certain conditions that must be met. The facilities manager will brief the PC accordingly. 2.11 Site hoarding requirements All areas should be secured at cease work. This includes access to the hall as well as access to climbing towers.
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2.12 Fire precautions Adequate first aid fire appliances should be provided for the duration of the works by the PC. Site Induction should include; the first aid appliances available, their suitability of use and details of how to activate. Also a description of evacuation procedures and details of how to raise the alarm internally which should match the systems already in place in the building. 2.13 Any areas the client has designated as confined spaces The only recognised areas of confined spaces are in the hall ceiling voids. These areas may be accessed during the works period and if so a permit of work must be in place. 2.14 Smoking and parking restrictions No smoking in Public buildings. Parking is to be discussed at the first pre contract meeting. 2.15 Health and Safety of the Clients Employees or those involved in the Project The Principal Contractor shall ensure strict adherence with any pre-determined traffic/movement routes, delivery times or restrictions identified at the Contract commencement, and shall implement traffic/route management and safety measures to protect all operatives, vehicles and pedestrians in the vicinity of the works. Pedestrian access is also to be controlled using appropriate signage. The Principal Contractor shall appoint a dedicated Traffic Safety Officer who shall be responsible for the operation and effectiveness of any traffic and pedestrian safety and management measures. The Principal Contractor is to ensure subcontractors make adequate provision for the selection of drivers and general vehicle safety. A Clients permit to work system operates on site for electrical work, confined spaces, work at height, hot works etc. The Principal Contractor is to develop a fire evacuation procedure that is compatible with the fire evacuation procedures for the main site. The Principal Contractor shall provide details of First Aid cover on site and the name of the responsible person for fire safety. Areas of the main site outside the contractors construction area are no smoking zones. There are parking restrictions on site, constructors vehicles are only to be parked in designated areas as agreed. The Principal Contractor will be required to liaise closely with all major stakeholders to ensure that health and safety interfaces between the stakeholders activities and those of the Principal Contractor are fully understood and adequately addressed in advance of the works being carried out.
Version: 4.0 Date of Issue: 01/08 9 Prepared by: Group Health & Safety Authorised by: Oliver Gilmore
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Working hours are to be 08.00 to 17.00 Monday to Friday. There is to be no Saturday, Sunday or bank holiday working. The Principal Contractor is required to carry out risk assessments, and to prepare method statements explaining the proposed measures for controlling the risks created by the interface with the existing operations, and for managing these aspects of the works. These are to be included in the Construction Phase Plan.
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3.1
Environmental Restrictions and Existing On Site Risks

Safety Hazards:
3.1.1 Boundaries and access, including temporary access Access to the site will be where possible from the main front entrance. Security checks are in operation and anything brought into the building will be security checked. Arrangements are to be made with security staff for access and egress restrictions throughout the term of the contract. It is envisaged that the site compound will be located in the main hall. 3.1.2 Adjacent land uses There is a primary school on the East elevation. Residential housing borders the north and south elevations There is a public footpath on the South elevation There is a public footpath on the West elevation along with a car park for staff and visitors There is a rear car park on the east elevation in continual use during office hours 3.1.3 Existing storage of hazardous materials There are a number of storage facilities on site, there location and contents will be identified beforehand. The facilities manager will have up to date information on any storage of hazardous materials. Any petrol, diesel or paints are to be kept in a bunded area, gas bottles and flammables are to be stored in a lockable cage away from the build area. 3.1.4 Location of existing services water, electricity, gas etc. Existing service plans location of existing meters and any relevant O & M documents will be made available prior to work commencing, these will be provided by Mr Gareth Jenkins. Details of existing underground services are held on site. No guarantee can be given as to the accuracy of the services information, the Principal Contractor shall carry out investigations as appropriate by locating the precise routes of known services prior to any ground works, to ensure that risks from foreseeable health and safety hazards are minimised or eliminated. 3.1.5 Ground conditions N/A
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3.1.6 Any restrictions on deliveries or waste collection or storage Information will be given at the first pre-contract meeting. 3.1.7 Previous structural modifications, including weakening or strengthening of the structure Existing structures may be subject to conservation requirements, advice will be given prior to work commencing. These will include doors/glass screens/fixtures and fittings and other items deemed to be of architectural interest. Some walls may be live. Floors are to be protected during all phases of work. These consist of Terrazzo/Marble/Tile and Grano. 3.1.8 Fire damage, ground shrinkage, movement or poor maintenance which may have adversely affected the structure None known. The facilities manager should be consulted if any doubt exists. 3.1.9 Any difficulties relating to plant and equipment in the premises, such as overhead gantries whose height restricts access No access for mechanical plant. Suitable scaffolding towers with sufficient protection required. Lev s required to remove dust. 3.1.10 Health and safety information contained in earlier design, construction or as-built drawings, such as details of pre-stressed or post-tensioned structures. None known contact the facilities manager for further details.
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3.2 3.2.1
Health Hazards Asbestos, including results of surveys
An asbestos management pack is held by Mr Jenkins, there will also be support from the Councils Asbestos data base manager. The management pack contains all information to date on asbestos surveys carried out on the site. 3.2.2 Existing storage of hazardous materials
There are a number of storage facilities on site, there location and contents will be identified beforehand should this project take you into close proximity. 3.2.3 Contaminated land, including results of surveys None known. 3.2.4 Existing structures containing hazardous materials Existing structures may be subject to conservation requirements, advice will be given prior to work commencing. These will include doors/glass screens/fixtures and fittings and other items deemed to be of architectural interest. Some walls may be live. Floors are to be protected during all phases of work. These consist of Terrazzo/Marble/Tile and Grano. Records of hazardous materials contained in the existing structures are held on site and will be made available to the Principal Contractor by the facilities manager. 3.2.5 Health risks arising from Clients activities Building will be occupied by staff and visitors. There may also be other Contractors on site carrying out day to day maintenance. The Principal Contractor is required to take appropriate measures to control the risks created by these hazards, to explain the proposed methods in his Construction Phase Plan and to prepare detailed method statements for managing these aspects of the works.
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4.1
Significant Design and Construction Hazards

Significant Design Assumptions and Suggested Work Methods
The works take place in an area of historic interest. Particular care is required to ensure no damage to existing features. No internal safety, communication, or other systems are to be modified or removed without prior permission of the facilities manager. 4.2 Arrangements for Co-ordination of Ongoing Design Work and Design Changes
The procedures for the consideration and acceptability of the health and safety implications of contractor prepared designs shall follow the principles of prevention and protection and take into account those issues highlighted in this Pre-Construction Information. Details of health and safety hazards, which cannot be eliminated, are to be submitted to the CDM Coordinator, together with the proposals for mitigation or control, in sufficient time to allow adequate consideration by the CDM Co-ordinator. Procedures for dealing with unforeseen events during the project which result in substantial design changes and which might affect the project are as follows: The CDM Co-ordinator is to be immediately informed by the Principal Contractor of the circumstances relating to the event. The health and safety issues arising from any unforeseen occurrence are to be submitted to the CDM Co-ordinator as soon as is practicable. In the event that any re-design is required, for whatever reason, the health and safety implications of the modified design shall be submitted for consideration to the CDM Co-ordinator in due time before execution.
The Principal Contractor is to confirm the arrangements for monitoring and reviewing the compliance with health and safety issues in the Construction Phase Plan. 4.3 Information on Significant Risks Identified During Design
The Principal Contractors designers are to provide information with the design, of where significant risks remain, to ensure that the CDM Co-ordinator, other designers and contractors are aware of these risks and can take account of them. The following hazards have been identified that may pose a risk to the health and safety of construction workers and others authorised to be on the Site. The Principal Contractor is required to control the risks from these hazards, and to prepare detailed risk assessments and method statements for managing these aspects of the works.
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4.3.1 Identified Hazards Working adjacent to live site. Working on site adjacent to other contractors. Working in the vicinity of live services. Movement of plant / delivery of materials. Working in close vicinity of the General Public Working at Height Working in dust rich atmosphere. Working with unknown materials/Paints/finishes etc Noise Restricted light. Manual Handling. Confined spaces. Puwer Loler Mobile plant (LEV)
If material is discovered during excavation that the Principal Contractor considers may be a hazard to the workforce the Client and CDM Co-ordinator shall be informed immediately and an appropriate course of action agreed. 4.3.2 Common place Hazards Commonplace site hazards not identified above are considered to be within the expertise of a competent contractor and must be controlled by normal good site management practice. 4.3.3 Method Statements The Principal Contractor will be required to demonstrate by safety method statements incorporating appropriate Safety Management Systems and Procedures, his assessment of the risks to employees and others arising from the above hazards (and any others he might recognise) and how he intends to manage and control these risks. The Construction Phase Plan and / or method statements shall also include the Contractors proposed sequencing of the works for consideration and acceptance by the Client. This should include a typical traffic management layout, and the overall proposed phasing of the works. 4.4 Materials Requiring Particular Precautions
4.4.1 Existing asbestos. The Islington Town Hall should have a fully up to date Asbestos register. The register is to be signed by the Principal contractor before any work has started.
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4.4.2 Common materials
Common materials (such as concrete, mortar) and substances and plant fuels used during construction will present health and/or safety hazards. These are considered to be within the experience of a competent contractor, and should be controlled by the application of COSHH procedures. 4.4.2 Unusual or dated materials Care should be taken to identify the original materials used in the original features of this very old building. A full assessment of any materials should be considered before sanding, stripping or other dust provoking actions are carried out. Lead pipework is still in use in water and sewage systems.
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5.1
The Health and Safety File

Layout and format
Two hard copies of the Health and Safety File shall be prepared as the works progress and will be delivered to the Client at the completion of the works. The contents of the Health and Safety File will record the works carried out on the project and will provide relevant as built information to enable the Client to establish appropriate procedures for the future repair, maintenance or dismantling of the works without risks to persons health and safety. Two copies of all information should also be issued in an electronic format. The format of the electronic data issued is to be as follows: All documents and product data sheets are to be in PDF format, Design Team drawings are to be in PDF and Autocad DWG format. The Principal Contractor shall collate all appropriate information as it becomes available, and this shall subsequently be passed to the CDM Co-ordinator for inclusion in the File. The Principal Contractor is urged to implement an early procedure that advises contractors and materials suppliers of the detailed requirements for this record information. This Pre-construction information has been prepared by; Mouchel Government and Business Services Limited Unit 311 Highgate Studios 53-79 Highgate Road London NW5 1TL
from information collected from the client and project designers.
It is approved for issue on behalf of Mouchel by :
Mr J Leyden
RMaps Date: 31sth October 2008
CDM Co-ordinator
17

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SECTION 7 PRE-CONSTRUCTION INFORMATION

Issue Date : Oct 00 Rev. No. : 0 DMS-613

P:\ProjectFiles-All Clients\Islington\739553-Auditorium\05 QS Info\Tender documents\Section 7 Pre Con Info.doc

LBI- Auditorium Pre-Construction Information

020 7527 3807 020 7527 3152

Pre-Construction Information Document Control Sheet

Version: 4.0 Date of Issue: 01/08

Pre-Construction Information Contents

Clients Considerations & Management Requirements _________________7

Environmental Restrictions and Existing On Site Risks _______________11

3.1 Safety Hazards: 3.2 Health Hazards

Significant Design and Construction Hazards _______________________14

Version: 4.0 Date of Issue: 01/08

The Health and Safety File _______________________________________17

5.1 Layout and format

Version: 4.0 Date of Issue: 01/08

Pre-Construction Information Introduction

Version: 4.0 Date of Issue: 01/08

Description of the Project

Name of CDM Co-ordinator:

Islington Town hall Upper Street Islington London N1

Version: 4.0 Date of Issue: 01/08

London Borough of Islington Town Hall

Version: 4.0 Date of Issue: 01/08

Whether or not the structure will be used as a workplace

Version: 4.0 Date of Issue: 01/08

Clients Considerations & Management Requirements

Version: 4.0 Date of Issue: 01/08

Version: 4.0 Date of Issue: 01/08

Environmental Restrictions and Existing On Site Risks

Version: 4.0 Date of Issue: 01/08

Health Hazards Asbestos, including results of surveys

Version: 4.0 Date of Issue: 01/08

Significant Design and Construction Hazards

Version: 4.0 Date of Issue: 01/08

Version: 4.0 Date of Issue: 01/08

The Health and Safety File

from information collected from the client and project designers.

It is approved for issue on behalf of Mouchel by :

RMaps Date: 31sth October 2008

Version: 4.0 Date of Issue: 01/08

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