MANAGEMENT ASPECT A.

Form of Business Organization Corporate form of business organization is the proposed form for the production of Amplaya Cookies. A Corporation is an artificial being created by operation of law, having the right of succession and the powers, attributes and properties expressly authorized by law or incident to its existence. The formation should not involve many legal formalities and it should not be time consuming. Changes may take place either in market conditions or the states policy toward industry or in the conditions of supply of various factors of production. The nature of organization should be such as to be able to adjust itself to the changes without much difficulty. B. Name of the Company Epitome Corporation Ltd., is a group of C. Mission and Vision Mission Epitome Corporations mission is to provide a distinctive quality of cookies in the industry, promote a new way of service and create a successful independent business opportunities through the relevance of inclusive business system within the Baking industry. We seek to contribute towards the economic growth of our country through the empowerment entrepreneurial individuals and to achieve a high level of performance to benefit our associates and guarantee a high quality product to the society.

Vision Our vision is to become a break new ground of manufacturing a high quality and nutritious baked products that will lead to a global success and garner profitable income that will help us, the government through taxes and our employees to develop their skills, sustain their needs and to maintain a good name in the baked industry and gain more popularity through the public. D. Organizational Structure The Organizational Structure of Epitome Corporation is illustrated through an organizational chart shown in Figure 5.1. It is composed of a Board of Directors and assigns from among themselves a President, Corporate Secretary, and Treasurer - the mandatory officers of a corporation. Figure 5.1 is the companys organizational chart, which shows the apportionment of responsibility and authority among the members of the organization. The various positions in the boxes and the lines connecting them represent the relationship of the positions to each other. The duties and responsibilities, and qualifications of each officer and personnel are discussed in detail in Human Resource.

ORGANIZATIONAL CHART Figure 5.1 Board of Directors

General Manager (1) (1)

Secretary (1)

Operation Manager (1) (1) Production Officer (1) (1) Quality Control Analyst (1)

IT Tech support (1) Finance Manager (1) Accounting Clerk (1) (1)

Business Management

Human Resource (2)

Marketing Manager (1)

Repair & Maintenance (2) Security Guard (2) Driver (1) Delivery Man (1)

Sales Coordinator (1) (1) Purchasing officer (1) (1) Cashier (1) Store Personnel (2)

Production worker (11) (4) Inventory/ Warehouseman (1)

E. Administrative Policy The following rules must be followed during working hours: 1. Safety First 2. Discipline must always be practiced. 3. Toxic substances, illegal drugs, smoke, alcoholic beverages, or gamble inside the company are prohibited in each of the employee. 4. Cleanliness is always spread. 5. Respect to superiors, subordinates, co-employees and customers must always be observed. 6. Each employee must perform his best for total customer satisfaction. 7. Sleeping is not allowed in offices and production areas especially during office hours. 8. Employee who takes anything that belongs to the company will be automatically terminated. Personnel violating companys rules and regulations would be subject to certain disciplinary actions including dismissal from work in accordance with the company policies. PAY-OUT PERIOD Employees salaries would have two cut-off periodson the 15th and 30th of the month. The salary for the first cut-off would be paid in the 20th of the month and the other would be paid on the 5th of the next month.

F. Human Resources 1. Job Qualification Board of Directors A bachelor's or master's degree is generally necessary for a president position in a manufacturing firm. Most executives in the field have significant practical business experience. Secretary knowledge and experience of relevant software applications - spreadsheets, word processing, and database management knowledge of administrative and clerical procedures knowledge of business principles proficient in spelling, punctuation, grammar and other English language skills proven experience of producing correspondence and documents required typing speed Graduate in Bachelor of Science in Business Administration or any Business Degree Course Must be 21-35 yrs. Old Male or female

I.T. Technical Support Graduate in any Computer Course Have work experience in technical support Computer Literate

Communication skills Male 19-29 yrs. old

Production Officer Male or Female, at least 25 years old Must be a graduate of BS Industrial Engineering and with experience in businessrelated fields Must have strong, leadership, communication, and interpersonal skills

Quality Control Analyst Bachelors/College Degree in Food Technology With at least 2 years work experience handling Quality Control Female or Male Not more than 35 yrs. Old Must have at least 2-3 years work-related experience in a Food industry

Production Worker Good communication skills to deliver valuable teamwork. Able to follow and execute instructions. Male or female 19-29 yrs. Old 2 yrs. Undergraduate, Vocational Graduate or any 4 yrs. course

Operation Manager

Strong leadership skills, independent thinking, strong organizational and planning abilities and excellent analytical and problem solving skills are essential

High energy level required. 4 year degree; business or technical field Background with manufacturing methods, process improvement programs and procedures required. Working knowledge of budgets and financial statements and experience in team-based work environment.

Finance Manager Ability to communicate clearly and concisely, both orally and in writing Ability to balance multiple priorities and meet deadlines Working knowledge of all aspects of financial analysis and management Graduate in Bachelor Of Science in Accountancy or any Business finance Course Not more than 40 yrs. Old Female or Male 2-3 yrs. work experience related

Accounting Clerk Competency in Microsoft applications including Word, Excel and Outlook. Organizational, verbal and written communication skills a must. Female or Male 19-29 yrs. Old Fresh graduates, or have working experience Graduate in Bachelor of Science in Accountancy, or any Finance Course

 Human Resource Graduate in Bachelor Degree in Psychology, Human Resource, and Business Administration Female 23-35 yrs. Old Overall talent management strategy including workforce planning; recruiting; hiring; training and development; performance planning, management, and improvement; and succession planning. Outstanding communication and presentation skills. Knowledge of planning and evaluating training programs Ability to organize, evaluates, and presents information effectively, both verbally and in writing. Maintenance and Security ( Security Guard, Janitor, Maintenance) Male, 25-35 years old Preferably at the college level of education ( Maintenance ) Must be punctual, alert, courteous and trustworthy ( Guard ) Must have knowledge in repairing defective equipment ( Maintenance ) Preferably a high school graduate ( Janitor )

Delivery Man and Driver Must be at least 25 years old. Must possess a professional drivers license Must have at least 4 years experience in driving any vehicle

 Marketing Manager Bachelors degree in food marketing. 2yrs. Work experience related Female or Male 22-30 yrs. Old Knowledge of food manufacturing process Excellent communication skills both written and oral (face to face and via the telephone). Good working knowledge and interest in Food

Sales Coordinator customer service skills Graduate in Degree course or 2 yrs. in college of marketing and finance. Communication Skills Male or Female At least 23-29yrs. old

Purchasing Officer Male of Female at least 23 years old Must have at least one year of experience Communicates well with suppliers for delivery of orders, follow-ups, and for special arrangements Graduate in Business Course.

Good team player with integrity, interpersonal, organization and time management skills.

Cashier Female, at least 20-29 yrs. old Preferably a Graduate of any business course Must have a sense of responsibility, honesty, and trustworthiness Must have good communication skills

General Manager Must be a graduate of Bachelor of Science in Business Management, Accounting, Industrial, Finance. Must have at least five(5) years of experience Male or Female, at least 30 years old Must be computer-literate and has excellent communication and negotiation skills Can work well with a team and has the ability to work independently with little or no supervision Inventory / Warehouseman Male, at least 25 years old Must have at least 1 year of experience College or Vocational Graduate in any course Physically Fit

Store Personnel

Must be at least 20 years old Must be at least a high school graduate Must be cheerful and sociable at all times and when dealing with the customers Male or Female

2. Job Description Board of Directors The Board of Directors is the law-making body of an organization. It is composed of the President, Corporate Secretary, and the Treasurer. Give direction to the formulation and leadership to the achievement of the association's philosophy, mission and strategy, to its objectives and goals. Secretary Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts and forms. Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control. Receives and screens visitors and telephone calls, takes messages, schedules appointments I.T. Technical Support People provide technical guidance and assistance to the staff, clients or customers. They are regarded as trouble-shooters who understand all types of problems and provide technical support for the hardware, software and the systems. They assure an uninterrupted work process and advise how the output can be

maximized. Help computer operators in an organization, in several ways. Most of the nontechnical employees encounter computer problems that they cannot settle on their own, as they are not computer experts. Installing and configuring computer hardware operating systems and applications. Production Officer The Production Officer ensures that products are produced efficiently while complying with strict standards of process, quality, maintenance, sanitation and safety. Ensure that plant production facilities are in good working conditions, and that the workers are provided with sufficient and equitable work assignments. Directs the plant operations and schedules equipment maintenance. Quality Control Perform standardized qualitative and quantitative tests to determine the chemical and physical properties of food. Examine chemical and biological samples to identify cell structures and locate bacteria or extraneous material. He/she also responsible in monitoring and rejecting finished products. Production Worker Production workers in a manufacturing environment can be involved with everything from assembling, loading and unloading machines, theyre required to work in a clean room in scrubs with specific instructions to be followed regarding hygiene procedures before entering the room. Production Workers are in charge of operating the machineries to the desired quality products and proper packaging of the product. They are responsible in executing the specific production processes.

 Operation Manager Responsible for directing and managing the entire plant operations to include production, maintenance, quality, logistics and all production related activities. Developing control plans, and budget. Established and monitoring overall plant performance for production as well as quality standards. Provide leadership, direction, and training to accomplish the companies goals and objectives. Finance Manager Clear budgetary planning is essential for short and long-term future planning, and companies need to know the financial implications of any decision before proceeding. Responsible for planning, developing and directing overall financial management including, capital expenditures, in source / outsource decisions, financial planning, analysis, reporting, and cash management. Accounting Clerk To calculate a production costs that includes raw materials, direct labor and manufacturing overhead. This information relates to the allocation of costs to goods or services produced by the company. Verify the accuracy of invoices and other accounting documents or records. Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined computer programs Human Resource

Can assist in your creating a job application that will attract job candidates who are qualified for the job.

Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.

She has to shoulder responsibilities such as recruitment, training, development, and employee counseling and performance management.

Maintenance and Security (Security Guard, janitor, maintenance) The Security maintains peace and order inside the company and within the companys vicinity. He guards and secures the safety of all the assets of the company. He records all the names of the persons who enter the companys premises. Maintenance section is responsible in monitoring whether or not, the equipments and other machineries are in their proper working conditions. And when there are defects, he is responsible in repairing the equipments to be useful in the companys daily operations. The Janitor is the one responsible for maintaining cleanliness within the companys vicinity. He also maintains a conductive place of operation and a sanitary environment from time to time. Delivery Man The delivery man must be the one responsible in conveying the goods to the location of the clients / customers. Driver

The driver operates the assigned delivery vehicle in a safe and responsible manner. He must ensure that the goods are delivered on time. Marketing Manager Marketing Manager is responsible for forming the timing, level and composition of the demand of the consumer for the product that the manufacturing company, Participating in the development of the pricing strategies for the growth of profit. Ensuring that the services of the company is good enough to the benefit the customers and meet their demands. Purchasing Officer The Purchasing officer is responsible for all of the goods and services that are purchased by a company. Coordinate with suppliers to ensure on-time delivery. Plan and manage inventory levels of materials or products. Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers, monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time. Sales Coordinator The Sales Coordinator is accurately process customer transactions such as orders, quotes or returns, is anyone who works to sell a product or service for a company. Sales officers have to show customers what they are offering is worth buying. Cashier

The Cashier is responsible for receiving payments and issuing official receipts, and handles with due care and honesty the cash fund in the register. She provides information regarding cash receipts and disbursements. General Manager The General Manager supervises and controls the business, all other officers, employees, and other subordinates. Inventory / Warehouseman The Inventory or Warehouseman is responsible in checking the inflows and outflows of inventories regularly. Store Personnel The store personnel would be in-charge of occupying the store and selling the products directly to the buyers. 3. Job Specification Board of Directors Secretary prepare and manage correspondence, reports and documents ability to arrange and confirm appointments ability to set up and maintain filing systems Stress management skills Time management skills Computer Literate

IT Technical Support

Computer Literate Communication Skills Time management skills Technical skills

Production Officer Management skills. Planning skills. Leadership skills. Strong interpersonal skills; a team player and independent worker. Ability to manage multiple projects simultaneously, set priorities, identifies and addresses problems, meet deadlines, and stay within budget. Quality Control knowledge in Food Technology keen to details

Production Worker Ability to operating and maintaining machines, inspecting and packing the final product. Cleaning and sterilizing the plant processing area. Ability to use various machines and practical skills. Accurate, patient, careful, responsible, and quick and alert.

Operation Manager

Plan, organize and direct the manufacturing and maintenance operations which ensure the most effective return on assets.

Initiative plans and processes which minimize manufacturing costs through effective utilization of manpower, equipment, facilities, materials, and capital. Assure attainment of business objectives and productions schedules while insuring product standards that will exceed our customers expectations.

Finance Manager Ability to providing and interpreting financial information; monitoring and interpreting cash flows and predicting future trends; Time Management Skills Ability to managing budgets; Knowledge to arranging new sources of finance for a company's debt facilities;

Accounting Clerk Trustworthy Management skills Knowledge in accounting journals ledgers and other records detailing financial business transactions Human Resource recruiting and staffing; employee orientation, development, and training; employee relations;

Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.

Knowledge to maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.

Outstanding communication and presentation skills.

Maintenance and Security Responsible Alert Trustworthy Hardworking

Delivery Man Punctual

Driver Alert Punctual Calm

Marketing Manager Ability to speak and deal with the consumers, suppliers and distributors properly. Capability of facing challenges and attracting more customers. Ability to handle seminars, campaigns and workshops. Good advertising skills.

 Sales Coordinator Manage time effectively, meet personal goals and work effectively with other members of the distribution team Sales officers should be confident, energetic, organized and resilient, as even the most accomplished salespeople face rejection on a regular basis. Strong written and verbal communication skills, and be experts in customer service. Purchasing Officer Time management Skills Good in communication skills Good in writing, documentation, coordination and analytical skills.

Cashier Trustworthy Time management skills Communication skills

General Manager Have able to delegate responsibility Have strong leadership qualities consistent directives

Inventory / Warehouseman heavy lifting and long hours standing on your feet good reading and writing skills

 Store Personnel Communication skills Active

4. Recruitment and Hiring Policy One key of business success is to have good and effective working relationship which depends on how the employees and officers work hand-in-hand to attain organizational goals and objectives. Choosing the right employees for the right job is a serious responsibility of the management. Epitome Corporation Ltd. would hire its applicants from the town of San Pedro and from nearby towns. The company would recruit applicants through direct contact with the

applicants. The HR Manager who is responsible for the recruitment and hiring should comply with the following steps. 1. Preliminary Screening HR manager or officer have able to choose the qualified and unqualified applicants resume. Basis on apparent characteristics such as age, height, years of experience, physical condition, etc. 2. Preliminary Interview the interview aims to know the other information that unattached in applicants resume. And to eliminate those who are clearly unqualified. The qualified applicants ones are asked to fill up an application form is to proceed to the next sets of tests. 3. Employment Testing - this step aims to discover mental ability, aptitude, proficiencies, potential ability, skills and knowledge of an applicant. Among the employment tests often used in choosing applicants are:

a) IQ Test b) Personality Test c) Achievement Test 4. Final Interview the interview aims to give the applicant the information he needs in order to decide whether or not would accept the job offered to him. Find out who are the applicants are qualified for available jobs. 5. Physical and Medical Examination this exams aims to how applicants are physically fits for available jobs. These consist of EENT (eye, ear, nose, and throat), dental examinations, laboratory tests, blood pressures, and the like. 5. Performance Evaluation Criteria

6. Employees Benefits The following are the working benefits provided by our company: 1. Social Security Systems ( SSS ) - is a form of social insurance to protect individuals from financial hardships. Situations that affect a person's ability to provide for his family include disability, death and retirement. Monthly pensions which includes the dependents pensions, and retirement benefits Death benefits consisting of monthly pensions to the primary beneficiaries, and dependents pensions to the dependents Funeral benefits Sickness benefits

 Maternity benefit is equivalent to 100 per cent of the members average daily salary credit multiplied by 60 days for normal delivery or miscarriage, 78 days for caesarean section delivery. This shall be paid for the first four deliveries. Paternity benefits of seven (7) days with full pay to all married male employees in the private and public sectors for the first four deliveries of the legitimate spouse. 2. PAGIBIG Fund It is required that an employee shall contribute to the PAG-IBIG one or two percent of his compensation with the maximum contribution of P 5,000. The company is also required to contribute to the fund matching the employees contribution. The accumulated contribution plus the interest shall be given to the employee upon his retirement or upon reaching the age of sixty-five (65). Members of the PAG-IBIG can avail themselves of a housing loan based on their income level. 3. Thirteen Month Pay - As provided by law, all employers are required to pay their employees receiving a salary of more than P 1,000 monthly, regardless of the nature of employment and basic monthly salary, a 13th month pay not later than December 24 of every year. For the bonus of the employees working in the company for less than a year, their total salary received would be divided by 12. 4. Leave Benefits Vacation Leavean employee would be given fifteen (15) working days vacation leave each year of service with full pay and can be used any time of the year. Maternity Leaveall female employees are entitled to a maternity leave in accordance with the law.

 Paternity Leavea married male employee is entitled to seven (7) working days with full pay on the occasion of his legitimate wifes delivery. Sick Leaveall employees are entitled to five working days sick leave for each year of service after a six-month probationary employment is successfully completed. Unlike vacation leave, sick leave is cumulative and if not taken in 15 working days, it is forfeited. Three days leave must be supported by a medical certificate. PhilHealth - under the Philippine Health Insurance Act, all employees who are members of SSS or GSIS are required to pay Philippine Health Insurance Premiums. The benefits consist of the following: G. Legal Requirements Before the proposed business conduct, certain legal requirements and legal documents must be obtained and secured. This would facilitate the business affairs in terms of business permits, protection and benefits. The following are the requirements for registration and licensing: 1. Security and Exchange Commission ( SEC ) 2. Department of Trade and Industry ( DTI ) 3. City or Municipality Permit a) Mechanical Permit b) Electrical Permit c) Sanitary and Plumbing Permit d) Zoning Compliance 4. Bureau of Food and Drugs ( BFAD )

5. RITM 6. Bureau of Internal Revenue (BIR) 7. Registration with SSS, PhilHealth, PAG-IBIG, Insular Life