Site Boundary Access Control:

1 Site Boundary Access Control

This particular area of logistics sets the overall tone for the project in terms of controlling site movements and impacts on; management of traffic, material movement pedestrian segregation, etc and, if well managed, can immediately improve the flow of people and materials throughout the site.
In this section we will focus on; access control, ID system (photographic passes linked to induction), control of access for others including visitors, tenant fit-out contractors, tenants, and Clients. Management of site deliveries, daily inspection of perimeter fencing and any other site control issues and general on site communications.

1.1 Entrance Gate

The access road leading to the main gate ideally should be two-lane with one lane used for vehicles entering, and the other lane for those that are exiting. Deliveries and visitors without passes should be stopped at the guard house or security post at the main or at the various entrances, while vehicles with pre assigned passes should be allowed to go on through. A copy of the site regulation will be provided to visitors. Included on the brief site regulations will include the site induction, which shall be the responsibility of the contractor being visited. Near the entrance gate, a map of the site will be displayed to show the colour coding for each zone to notify the drivers, and the visitors where they should go. All delivery trucks should be provided with sketch by their respective clients before going to the site for the guard to be able to know what colour of gate pass should be issued to them. If this is not possible, they should be informed at least which zone they should be going. Guard houses and security personnel plus some kind of physical barrier should be provided for each zone gates will be manned by the sites designated security services. The guards for each zone gate will be taking note the type of vehicle, plate number, and company of the vehicle entering his area. Only persons with legitimate business will be allowed to enter the site. They will have to accomplish a visitor slip from the main entrance guard, and will be issued with visitors pass in exchange of their personal IDs before entering the site. The visitor slip could contain the following: a b c d e The name of person/mobile number Company Time in/out Company + person visiting Purpose of visit

The person visited should sign the visitor slip before the visitor leaves him/her. The signed slip together with the visitors ID shall be surrendered to the main entrance guard before leaving the site, and his personal ID will be returned. If the person to be visited is not in

the site, another person in the company must sign it and indicate his designation in the company and mobile number, for checking by the guard when necessary. 1.1.1 Other Means of Site Access An access control system that is computer controlled and efficient for access and egress to the project, together with an entry and exit turnstile is the optimum way of controlling pedestrian entry onto a site. The site access should be manned during working hours and the security/access controllers should carry out the following:

Guarding security control/pedestrian access point and all material delivery points Logging number of operatives Continuous external traffic monitor Ensuring that the site is controlled and secure with a full knowledge of all personnel at all times Ensuring that there is no unknown presence on site at any time Restricting access and egress to and from site Identifying breakdowns in the system immediately should the situation arise Maintaining a full knowledge of the fire safety plan co-operating in fire procedures with fire marshal Ensuring that doors are kept closed, controlling issue of keys, signing in/out log for the following: o Hoarding entry points, goods and pedestrian o Temporary site accommodation Securing the site at the end of each working day Completion and issuing of: o Daily log sheet o Weekly reports o Vehicle log o Daily site attendance report (if required).

Replacement/additional security operatives are to be available within 24 hours of a request being made. 1.1.2 Computerised Pass/Access Security System Security control is the initial check-in point where all personnel will collect their passes and swipe in. All persons will allow swipe out and keep their passes on their person at all times. The computer system should be able to provide reports on numbers of men per contractor when requested, whether individuals have undertaken induction, records of medical check ups, (where appropriate) whether an operative has received authorization to use a particular piece of plant, etc. If a project opts for this method it must commit to supplying, installing, maintaining and operating such a system, including photographs and the project team will be responsible for providing a sufficient number of laminated cards, laminator and card rack.

1.2 Role of the Security Guard

The security operatives main duties could include; guarding security control point and checking accommodation with fire marshal prior to locking. They should also carry out checks by inspection through windows, vision panels, etc throughout the shift. Security operatives are to be responsible for:

Ensuring that the site is controlled and secure Controlling and having a full knowledge of all personnel on site at all times Ensuring that there is no unknown presence on site at any time Restricting access and egress to and from site via controlled stations

Identifying breakdowns in the system immediately should the situation arise Maintaining a full knowledge of the fire safety plan cooperating in fire procedures with the fire marshals Controlling issue of keys, including keeping accurate signing in/out log for all the following: o Hoarding entry points, goods and pedestrian o Building entry points o Temporary site accommodation Securing the site at the end of each working day Supplying, fixing and maintaining a tag system around external escapes Completion and issuing of: o Daily log sheet o Weekly reports o Vehicle log o Weekly audit sheet.

Replacement/additional security operatives to be available within 24 hours of request by the construction manager being made. 1.2.1 Security/Guard Dog Guard dogs should be controlled by a handler at all times. Security arrangements involving the use of dogs and handlers are only permitted on our sites if prior permission is obtained in writing. In instances where permission has been given, notices warning of the presence of guard dogs must be clearly exhibited at every entrance. Failure to comply with the act can invoke heavy penalties on the Company.

1.3 Site Inductions

The site inductions will be coordinated by the project manager so as to ensure compliance with a minimum set of requirements set prior to commencement on site. A trainer will be identified who will be competent to run site safety Inductions and oversee Induction by other contractors. The trainer will have suitable recent experience of health and safety matters. All site staff and operatives must attend a site safety induction session before starting on site. This is intended to motivate new starters to ensure that they are aware of:

Client requirements and commitment to safety Their employers responsibilities Their own responsibilities Immediate hazards on site Their own company method statement and safe systems of work for the project.

Safety induction training for the purpose of good logistics control can be in two parts. Firstly a formal induction talk by the nominated safety representative or nominated safety manager. Secondly and as soon as possible after formal induction, a talk is to be given by a manager employing the operatives, explaining that companys detailed method statements and safe systems of work. This will continue throughout the project and form part of the overall method statement approval process. The induction will be held in a suitable area (induction room or room adapted for such talks) with the following topics will be covered in the induction training session:

Site description.

Site specific hazards as identified by the project risk assessments ie overhead line cables, railways, etc Site safety rules (posters etc) Fire/emergency plans and precautions First aid arrangements Accident/emergency procedures Security arrangements Welfare provisions Personal and employers responsibilities Hole and edge protection Scaffolds and ladders Excavations Site plant and cranes Reporting defects in plant equipment and PPE Requirement for plant operators certificates Site environmental plan Hazardous substances (COSHH) Noise Procedure for rubbish removal/control Permit to work, electricity, hot works, demolition, excavations, etc Safety video.

A record will be kept of all Part 1 and Part 2 induction training on an induction and safety training register, which shall be of a similar format, and as a minimum contain the information required by the client and by local legislation and standards.

1.4 Perimeter Fencing and Signage

1.4.1 Perimeter Fence The entire periphery of the site area should always be delimited by suitable temporary protective structures. The fencing will be complete with pedestrian and road access check points. No one will be able to enter without permission or specific authorisation from within the site area. The entire area periphery will be equipped with suitable signs stating foreseen instructions by the regulations in force (access forbidden to unauthorised people etc). Suitable protection will also be provided for the passage of people, where necessary and required, the parking areas, pedestrian crossings etc. 1.4.2 Site Sign Boards Site sign-boards will be suitably determined and installed for:

The project (to be affixed in correspondence with entrances, and in conformity with provisions of the law) Directional sign-board outside the site, so as to suitably direct those who have to reach the site (to be agreed with the proposed authority) Directional and informative sign-boards within the site area, for suitable viability regulations, identifying and separating the pedestrian pathways from vehicles routes Informative sign-boards in accordance with safety regulations (and in accordance with the various safety plans) Hydrants and fire extinguishers signs No smoking signs where necessary, location of areas or particular risks etc Logistic plan.

1.4.3 Safety Posters Safety posters are contained in the safety start-up pack. These should be displayed on the canteen safety notice board and at prominent positions on site. Safety posters to be effective need to be:

Changed at regular intervals Kept clean and tidy.

Safety signs must conform to the following requirements. Signs should be illuminated where appropriate and must be kept clean and properly maintained.