SAP A1 MATERIALS MANAGEMENT

MM-1A MATERIAL MASTER

Requestor

START

Create Request to Create New Material Master MM Request Form

Receive the Request Form with Material Code MM Request Form

END

Department Head

Approve Request MM Request Form

SPD

Receive & Acknowledge Approved Request

Create Material Master MM Request Form MM01

Fill up the new Material Code in the Request Form and Return Copy to Requestor

MM Request Form

PREPARED BY: DATE:

CRISTINA R. LIMUACO MARCH 01, 2012

ENDORSED BY: DATE:

LIZ ANNE CO/ CHRISTIAN DE PERALTA

APPROVED BY: DATE:

MS. LEILANI KANAPI/ MS. ANGELA DE VILLALACSON

SAP A1 MATERIALS MANAGEMENT

MM-1A SERVICE MASTER

Requestor

START

Create Request to Create New Service Master SM Request Form

Receive the Request Form with Service Code SM Request Form

END

Department Head

Approve Request SM Request Form

Receive & Acknowledge Approved Request SM Request Form

Create Service Master AC01

Fill up the new Material Code in the Request Form and Return Copy to Requestor SM Request Form

SPD

PREPARED BY: DATE:

CRISTINA R. LIMUACO MARCH 01, 2012

ENDORSED BY: DATE:

LIZ ANNE CO/ CHRISTIAN DE PERALTA

APPROVED BY: DATE:

MS. LEILANI KANAPI/ MS. ANGELA DE VILLALACSON

SAP A1 MATERIALS MANAGEMENT

MM-A PURCHASE REQUISITION

Requestor

START

Create Purchase Requisition

Print Purchase Requisition PR

Prepare Special Budget Approval Request SBAR

Department Head

NO Approve and sign PR Approve and Sign SBAR

Budget Officer

Check budget/ G/L account/ Cost Center

Within Budget?

YES

Release PR

MM-2B RFQ/ Quotation

END

Approve and Sign the SBAR

CFO

PREPARED BY: DATE:

CRISTINA R. LIMUACO MARCH 01, 2012

ENDORSED BY: DATE:

LIZ ANNE CO/ CHRISTIAN DE PERALTA

APPROVED BY: DATE:

MS. LEILANI KANAPI/ MS. ANGELA DE VILLALACSON

SAP A1 MATERIALS MANAGEMENT

MM-B REQUEST FOR QUOTATION/QUOTATION Requestor
Check Canvass Sheet and approve the Buyers recommendation

START

MM-2A Purchase Requisition

Repeat Order?

YES

NO With accredited supplier? YES PS Accreditation of Contractors and Vendors Create RFQ with reference to Purchase Requisition ME41 NO Print RFQ or download to PDF file RFQ YES Generate Price Comparison ME49 MM-2C1 Purchase Order from RFQ Maintain Quotation ME47

NO

Accept Supplier?

SPD

With valid Contract?

NO

Is bidding Required?

NO

Is there a need for a contract?

YES MM-2C2 Purchase Order With ref to Contract

YES PS Bidding of Contract Packages

YES Send RFQ to Suppliers thru fax or email

MM-2E Contracts

Generate Canvass Sheet Canvass Sheet

END

Supplier

Receive RFQ and submit quotation to SPD

PREPARED BY: DATE:

CRISTINA R. LIMUACO MARCH 01, 2012

ENDORSED BY: DATE:

LIZ ANNE CO/ CHRISTIAN DE PERALTA

APPROVED BY: DATE:

MS. LEILANI KANAPI/ MS. ANGELA DE VILLALACSON

SAP A1 MATERIALS MANAGEMENT

MM-2C1 PURCHASE ORDER WITH REFERENCE TO RFQ
MM-2B RFQ/ Quotation Create Purchase Order with reference to RFQ ME21N

START

Print PO or Download to PDF file PO

With Downpayment ?

NO

COD?

NO

Send PO to Vendor thru fax or email

SPD

YES

YES 3

Purchase >50K PHP?

YES

Purchase >200K PHP?

YES

Purchase >1M PHP?

NO

NO

Purchasing Manager

Release Purchase Order ME28/ME29N

Release Purchase Order ME28/ME29N

NO

YES

VP-PBDD/ VP-TSD/ CFO

Release Purchase Order ME28/ME29N

Release Purchase Order ME28/ME29N

PresidentCEO/ Treasurer

Release Purchase Order ME28/ME29N

Supplier

Receive PO

PREPARED BY: DATE:

CRISTINA R. LIMUACO MARCH 01, 2012

ENDORSED BY: DATE:

LIZ ANNE CO/ CHRISTIAN DE PERALTA

APPROVED BY: DATE:

MS. LEILANI KANAPI/ MS. ANGELA DE VILLALACSON

SAP A1 MATERIALS MANAGEMENT

MM-2C1 PURCHASE ORDER WITH REFERENCE TO RFQ

Supplieer

Issue a DP Invoice

SPD

Prepare Request for Payment

Accounting

FI Accounts Payable

Requestor

MM-2D Goods Receipt

END

PREPARED BY: DATE:

CRISTINA R. LIMUACO MARCH 01, 2012

ENDORSED BY: DATE:

LIZ ANNE CO/ CHRISTIAN DE PERALTA

APPROVED BY: DATE:

MS. LEILANI KANAPI/ MS. ANGELA DE VILLALACSON

SAP A1 MATERIALS MANAGEMENT

MM-2C2 PURCHASE ORDER WITH CONTRACT

START

MM-2B RFQ/ Quotation

Print PO or Download to PDF file PO

With Downpayment ?

NO

COD?

NO

Send PO to Vendor thru fax or email

SPD

YES

Create Purchase Order with reference to PR (with Contract) ME21N YES

Prepare Request for Payment

Purchasing Manager

Release Purchase Order ME28/ME29N

Supplier

Issue DP invoice

Receive PO

Accounting

FI Accounts Payable

Requestor

MM-2D Goods Receipt

END

PREPARED BY: DATE:

CRISTINA R. LIMUACO MARCH 01, 2012

ENDORSED BY: DATE:

LIZ ANNE CO/ CHRISTIAN DE PERALTA

APPROVED BY: DATE:

MS. LEILANI KANAPI/ MS. ANGELA DE VILLALACSON

SAP A1 MATERIALS MANAGEMENT

MM-2D GOODS RECEIPT/SERVICE ACCEPTANCE

Requestor

START

Receive Goods/ Accept Service

Stamp Invoice as Approve for Payent Invoice

SPD

MM-2C Purchase Order

Post Service Acceptance ML81N

YES

Service?

NO

Process Goods Receipt MIGO Goods Receipt

Supplier

Deliver goods/ Perform Service Invoice

Accounting

FI Accounts Payable

END

PREPARED BY: DATE:

CRISTINA R. LIMUACO MARCH 01, 2012

ENDORSED BY: DATE:

LIZ ANNE CO/ CHRISTIAN DE PERALTA

APPROVED BY: DATE:

MS. LEILANI KANAPI/ MS. ANGELA DE VILLALACSON

SAP A1 MATERIALS MANAGEMENT

MM-2E CONTRACT

START

MM-2A Purchase Requisition

Print RFQ or download t PDF file RFQ

Maintain Quotation ME47

SPD

Create RFQ ME41

Send RFQ to Supplier Via Fax or Email

Vendor Selection and Contact Preparation

Create Contract ME31K

Send the Contract to the Supplier

MM-2C2 PO with Contract

END

Purchasing Manager

Release Contract ME35K

Supplier

Receive RFQ and submit quotation to SPD

Receive the Contract

PREPARED BY: DATE:

CRISTINA R. LIMUACO MARCH 01, 2012

ENDORSED BY: DATE:

LIZ ANNE CO/ CHRISTIAN DE PERALTA

APPROVED BY: DATE:

MS. LEILANI KANAPI/ MS. ANGELA DE VILLALACSON