AnyBook!

Software: Small Publisher's Business Kit ANYBOOK RELEASE HISTORY Release information for: ANYBOOK BASIC ANYBOOK STANDARD ANYBOOK ADVANCED <<ANYBOOK BASIC>> ----------------ANYBOOK BASIC: VERSION 6.5 -------------------------A number of internal changes were made to improve efficiency, speed and accuracy. New users now can select an option which removes the sample invoices, products and customers. The "ghosting" effect of clicking the mouse on different products and lines in the Item Area was fixed. ANYBOOK BASIC: VERSIONS 6.0 - 6.1 -------------------------------In version 6.1 adjustments were made to retain a user's currency settings. The search feature was changed slightly. Prior to the change, it was finding empty invoices after the last used invoice. An important correction was made in the inventory routine which improves the accuracy of the calculated amount of total returns. A safety valve was added to the filter feature to prevent lock-ups in the event that an unused invoice is filtered. The lock record function is automatically turned off when new invoices are being added. Previously, the user had to manually turn it off New features in Version 6.0 included the ability to add personal messages to printed invoices. The filter feature was revamped and is now much easier to use. Instead of typing in a filter argument, the user can now click on various options on the bottom of the filter box which will automatically build the necessary filtering information. New options have been added which allow users to determine how they want dating and terms information to appear on invoices. New buttons were added to the Main Invoice Screen, making it easier to access pop-up lists. ANYBOOK BASIC: VERSION 5.80 THOUGH 5.85 --------------------------------------In Version 5.85, several new procedures were added to program start-up code to provide a more thorough check of the integrity of database files prior to the appearance of the Main Invoice Screen. Additional options were added to the Data File Diagnostics module which is triggered when AnyBook detects a file problem. Several editorial changes and additions were made to program and help system messages. Version 5.8 added several new features to the program, including a Payment Analysis function which provides a report of all payments and where they are recorded. It also flags transactions which could be the source of possible payment problems such as incomplete payments. The feature is helpful

when checking payment records of customers with high levels of account activity. A number of enhancements were made to the Mark Paid feature, making it easier to find invoices when a customer pays in a lump sum payment. A sorting function was added to the Customer Information database. The double-click routine which brings up the pop-up list of all past customers now includes an additional option which filters out duplicate names. The same option was added to Billing File functions and Payment Analysis. A safety mechanism was added to prevent inconsistencies in the interface between the Windows environment and AnyBook from causing entry problems when dealing with dates. To help speed up the printing of statements, a Quick Print button was added to the Billing Statements screen. The void function was changed slightly so when it prints the word "VOID" on top of an invoice, it proceeds "VOID" with four CHR(250) characters instead of three dashes. This has the effect of placing all voided invoices at the end of a list whenever invoices are arranged alphabetically by billing name. It's a very minor change, but it makes alphabetical lists a bit easy to use. Previous users of AnyBook can take advantage of the change by searching for voided invoices, temporarily removing the voided status and then voiding them again. Once they are voided a second time, the new formatting will be picked up. There is one other change that previous users should be aware of. In Version 5.8, the function which makes the Invoice Screen moveable--a handy feature for those with large screens--is now accessed from the WINDOW menu. In past versions, it was accessed from the INVOICE TOOLS menu. This was done to make room for a number of new features which are planned for the Version 6.0 release. ANYBOOK BASIC: VERSIONS 5.51 to 5.58 -----------------------------------Improvements in Version 5.57-5.58 were largely directed to inventory procedures for fiscal years that are not based on the calendar year. With the improvements, the program better identifies proper starting inventory files. Version 5.55 improves the procedure which lists available Customer Numbers in the Customer Information Database. Once the last number has been taken, it will find earlier unused numbers. Additionally, the "End of List" line in the Customer Number pop-up box remains at the end no matter how the list is sorted. In Version 5.54 an enhancement was added allowing background invoice movement during the Mark Paid process. Improvements in Versions 5.1 to 5.3 included the following: changes to the Inventory File Screen are immediately saved to the file; once the blanks on the Balance File Screen are unlocked for one record, they remain unlocked for subsequent records; enhancements were made to the printing of Inventory and Balance Files; a speed menu with copy, cut, and paste was added to the Search dialog box. ANYBOOK BASIC: PAST VERSIONS (Versions 1-5) ------------------------------------------Versions 1-4 (1988-1995) were programmed for the DOS Operating System using the Dbase language. The program was used to

produce invoices, calculate sales tax, and provide annual sales reports for a small publishing business. The program was also used by two departments at Idaho State University for general invoicing purposes. Between December, 1995 and May, 1996, Version 4.5 was developed. Version 4.5 was the first Windows based version of the program. It was based on Version 4 (the last DOS based version and written in Dbase IV). Extensive re-coding was necessary because of the change to a windows-based environment. Additionally, some logic problems were corrected and many new features were added, including customer and product pop-up lists, filtering ability, lock/unlocked switch, re-indexing, back-up, restore, and Balance File access. Additional work was done in the fall of 1996 to clear up bugs and prepare the program for an EXE file. Much fine tuning of the program occurred between December, 1996 and January, 1997. Version 5.0 was developed between January and September of 1997, and the program was ported to Windows 95. Some of the new features included reminder messages in the Customer Information Database, storage files, detection and automated correction of database file problems, improvement in the printing of statements, the ability to print ISBN and part numbers on invoices, and identification of unpaid invoices on billing statements. Version 5.5 (December, 1999 to February, 2000). An extensive Windows help system was integrated into the program. The inventory system was completely revamped. New sale codes were added including "T" for consignment take-backs. A consignment transaction check box was added to the invoice screen for better tracking of consignment sales. For user convenience, a sale code pop-up list was created. ISBN and Part Numbers were added to the product list pop-up menu. Customer & product databases were designed so that at least one record is always present. Colors were changed to Windows standards. Error trapping was improved in the storage & backup routine. Improvements were made in the Lock Record, Filter and Mark Paid features. Several structural changes were made in InvEndxx.dbf, Cat_no.dbf, and BsetUp.dbf databases. Speed Menus were added to the Invoice Screen and Filter dialog box. A routine was added which allows the Invoice Screen to be moved to different locations on large monitors. The program was extensively tested and was made more widely available by posting downloadable versions of it at national shareware websites.

<<ANYBOOK PROFESSIONAL STANDARD EDITION>> ----------------------------------------ANYBOOK PROFESSIONAL STANDARD EDITION: Version 8.0 -------------------------------------------------ANYBOOK PROFESSIONAL STANDARD EDITION: Version 8.0. Development work on version 8.0 took place during 2002. Version 8 is the largest and most extensive upgrade ever to AnyBook. Among the many new enhancements, the invoice screen was redesigned and it now includes buttons to activate the pop-up list of products and

prices. The products can be inserted into the item area at the cursor or they can be appended at the end of the list depending on which button is selected. For multi-product choices, the popup list will stay visible until the desired number of products have been inserted. An alternative product entry dialog box can now be accessed from the Main Invoice Screen. This new feature provides an alternative way of entering products. All the same pop-up buttons are available for pasting or appending products to the item list. The alternative product entry box also shows other identifiers such as the ISBN or Part Number and it includes a speed button to access S-codes. Another major change associated with products is the ability to assign different discounts to different products. The item area on the Main Invoice Screen can be expanded to show a discount column and expanded further to show the discounted total. Along with this change, the Calculate Discount dialog box includes a new function to work back from a product's total and calculate the necessary discount. Still another major change with products is an increase in the amount of space available for catalog numbers and item descriptions. The catalog number space was more than doubled, from 6 to 13 characters. And the item description was increased from 25 to 36 characters. Two new fields were added to the Product Information Database: case size and an additional identifier. The identifier can be an ISBN number for books, part numbers for general items, or even color or size depending on the needs of the user. Finally, the last major change with products is the ability to place products in different categories by using prefix in the catalog number. For instance, one may categorized all books with a BK/ prefix, or all maps with a MP/ prefix. The prefix is utilized the product pop-up list, making selections easier. You can, for example, change from a listing of books to a listing of maps. Along with this change, the inventory portion of the program was enhanced so it provides sales information for each of the product categories. To make changes to catalog numbers (or other fields on Main Invoice Screen), the program now includes a search and replace feature. If you decide to change a catalog number (or a billing name or address, etc.), the program will search and make the desired replacements. A series of new searching and locating features are now available in all portions of the program. Search functions are now found in the product information database, customer information database, billing statements, and inventory information. A new look-up list is also available in each of these areas. The lookup function enables you to pick from a list of customers or products and be directed to the appropriate record in the file. A new look-up list function is also available for the Main Invoice Screen. Also new with this version is the ability to print receipts and

add graphics to invoices and billing statements. Several different placement options are available for graphics. A feature was added which allows you to prepare a deposit report for making bank deposits. For those who work with international customers, this version allows the printing of your country's ISO currency code on invoices. You can now add new invoices and copy the billing address, item area or notes area from the current invoice to the newly created invoice. The state field was increased to 3 places for Australian states, a by-pass was added to the inventory function for a quick look-up of a recent inventory. If you have to deal with backorders on an occasional or frequent basis, the new back ordering processing feature will help locate past invoices with back orders and automatically change their status when a new invoice is issued. ANYBOOK PROFESSIONAL STANDARD EDITION: Version 7.0 -------------------------------------------------Development work on AnyBook Profession Standard Version 7.0 took place during 2001 and the program was released in early 2002. New features in Version 7.0 include additional fields on the Main Invoice Screen including the customer's phone number, email address, and an invoice code which can be used to provide a more refined breakdown of sales data. A third screen size setting allows the screen to be expanded lengthwise and widthwise providing a roomier working area. A variety of sort options are available for customer and product lists, inventory reports, and billing statements. This version includes new print routines to print the payment analysis report or a summary report of inventory levels. For billing reports, you have the added option of choosing between "Date of Invoice" or "End of Month" billing cycles. A new counting feature enables you to count invoices. Dozens of counting options are available. For example, you can determine how many invoices have been issued to specified customer, how many invoices are unpaid, or how many invoices have been issued for a particular product. A new Advanced Search feature allows you to search certain fields or select various conditions to narrow down the search. The Filter feature has the added ability to display only those invoices with certain products. You can also filter for a sales code, displaying only those invoices with promotional items, or only those invoices with returns, etc. Filtering is also available in the mailing list portion of the program. With this feature you can produce a mailing list for customers from a certain state, or who have purchased a particular product, among many others. A new pop-up list (which can be customized to your liking) makes it easy to enter shipping methods on invoices. Version 7.1 added a new sales code for unacceptable returns. The invoice print routine was changed to allow for long, multipage invoices. In version 7.1 there is no limit to the number of invoice pages. ANYBOOK PROFESSIONAL STANDARD EDITION (Version 6.0)

-------------------------------------------------ANYBOOK PROFESSIONAL STANDARD EDITION: Version 6.0. Development work on the Professional Edition of AnyBook began in the fall 2000 and continued through the winter of 2001. Since the Professional Edition is an outgrowth of AnyBook Basic 5.8, Professional version numbers begin with 6.0. The Professional Standard Edition includes all of the features of AnyBook Basic, plus the following changes and additions: Field sizes were increased in selected parts of the program. On the Main Invoice Screen, several fields (Billing Name, Address1, Address2, Shipping Name, Shipping Address1 and Shipping Address2) were fields were all increased to 33 characters. The Ship Via field was increased to 25 characters. In Basic Set-up, the Line 1 and Line 2 fields (business phone & email) were increased to 70 characters. In the Product Information Database, new fields were added for a product's weight. In the Customer Information Database, fields were added for a designated main office and the customer's phone number. On the Invoice Screen, several fields were added including phone number, invoice code and a "No Royalty" option. A weight calculator was developed for the Professional Edition which figures the total weight of an order. Sharing the same dialog box with the weight calculator is a feature which allows the user to indicate whether shipping should be charged or not charged to the customer. A Contact Manager was added. The Contact Manager will keep track of phone numbers, email and website addresses and will automatically start the user's email program or Internet browser. Export functions were added. Invoice, credit card and sales report data can be exported in three different file types. Mailing list selection was enhanced so that records can be selected with a mouse click. An additional sizing option was added for expanding the size of the Invoice Screen. A "guided tour" of the program was added for new users. More direct routing was developed for invoice printing. Packing slips or invoices each have their own separate menu choices on the Menu Bar. A number of design changes were made to various dialog boxes and screen displays, including Basic Information, Inventory Functions, Product Information, and Customer Information. New coding was added to the Restore feature so that it can detect Version 5 (or earlier) files and automatically convert them for use in the professional program. Two additional options were added to sales reports including the ability to prepare a report for selected customers or invoice codes. An additional option was added to Inventory Functions which allows the report to be broken down into discount ranges. An insert feature was added to the Filter dialog box which automatically inserts common filter statements. Additional filtering options were added to the second Mark Paid dialog box

which allows the user to limit the screen display to the customer's unpaid invoices or credit invoices. <<ANYBOOK PROFESSIONAL ADVANCED EDITION>> ----------------------------------------ANYBOOK PROFESSIONAL ADVANCED EDITION: Version 8.0 -------------------------------------------------ANYBOOK PROFESSIONAL ADVANCED EDITION: Version 8.0. Version 8.0 of the Advanced Edition includes all of the new features of the Standard Edition, plus new and versatile import and export functions. The import function allows you to move information from databases, spreadsheets, accounting programs, and word processing programs into AnyBook. One of the nice features of the function is that you can select which fields from the import file you want to use and where the data should be placed on AnyBook's main Invoice Screen. The placement information is saved in a "profile." The profile enables you to make future imports without having to re-select where the data should be placed. As an example, let's say you have contracted a third party to sell some of your products over the Internet. They will provide you with reports of their sales activity. If the reports are in a spreadsheet or database format, you can move the numbers and names of the products to AnyBook's Main Invoice Screen. That allows you to track your inventory and sales. Moreover, you'll have the necessary information for end of year reports. There are a number of helpful features built into this part of the program. For instance, if the third party uses different catalog numbers, you can utilize import tables to convert the catalog numbers so they match those in AnyBook. The same extensive system is available for exporting from AnyBook. You can decide which fields should be exported and in what order. You can add currency symbols to the numbers or leave them off. You can send your catalog numbers as is, or you use tables to convert them. You can even make up new fields and send constant data, like the name and address of your business. The Export feature is particularly useful if you use a fulfillment service. You can tailor the export file to their requirements and quickly and efficiently get information to them about which products you want shipped and to whom. Other new advanced features include a currency conversion function. The conversion dialog box allows you to establish exchange rates for those countries with which you do business. Once the rates are established, you can choose a currency from the list, and the invoice will be converted into the appropriate values of the new currency. When printed, the invoice will also include the appropriate ISO country code of the currency. Moreover, AnyBook will internally remember the original values of the invoice, and when desired you can convert the invoice back to your base currency. Another advanced feature includes the ability to start your email program and insert the billing name or shipping name into the "to" blank. You can also pick from a series of form letters that

you've prepared in advance, and via the clipboard, insert the desired letter in your email message. The royalty portion of the program has an important and major new function. In addition to royalty reports, you can now prepare royalty statements. The statement summarizes advances, royalties owed, subsidiary rights, and payments. Information can be entered directly on the statement spreadsheet or it can be inserted by making choices from two pop-up lists. One pop-up list provides access to royalty reports (kept in the Royalty Report portion of the program). The other pop-up list shows a list of transactions such as advances, subsidiary sales or payments. The statement allows you to keep track of royalty information and make payments when appropriate. ANYBOOK PROFESSIONAL ADVANCED EDITION: Version 7.0 -------------------------------------------------ANYBOOK PROFESSIONAL ADVANCED EDITION: Version 7.0. Version 7.0 of the Advanced Edition includes all of the new features of the standard edition, plus the following. It includes batch printing routines for invoices and statements. Instead of printing each invoice (or billing statement) individually, you can select from a list and the program will print all selected invoices or statements at once, freeing you to do other things. The Advanced Edition also includes an email export feature which allows you to attach a copy of the invoice to an email message. Attachments can be text, Microsoft Word, or an HTML web document. You can also place the entire invoice into the clipboard and move it into an email or word processing program. ANYBOOK PROFESSIONAL ADVANCED EDITION: Version 6.0. -------------------------------------------------ANYBOOK PROFESSIONAL ADVANCED EDITION: Version 6.0. The Advanced Edition consists of all of the features of AnyBook Basic and Professional Standard, plus three major features. The three features include: Telephony Capabilities. The Advanced Edition has two phone dialers, an Easy Dialer and an Advanced Dialer. The Advanced dialer will key-in other numbers beside the phone number, including extensions, account numbers, or menu choices. Either dialer may be set-up to key-in an access number prior to the phone call. Phone numbers may be dialed from the Main Invoice Screen, the Contact Manager, and from Royalty Functions. Royalty Accounting Functions. The royalty accounting program was developed as a stand-alone software product to work side-by-side with AnyBook Professional. It is made up of three parts: Set-up Information, Report Generator, and Report Viewer. The user enters information on the author and builds a royalty formula in Set-up. The Generator uses the set-up information, searches AnyBook's database files for the appropriate sales data, and stores the information in a file. The Report Viewer uses the data assembled by the Generator, makes the final calculations, and displays the information on a report screen. Royalty reports may be printed from the the report screen.

Credit Card Processing. The credit card processing portion of the program is designed for voice or touch tone processing systems. All processing functions were coded directly into AnyBook Professional. The card processor, accessed from AnyBook's Main Task Menu, dials the processing center. Once the processing center's computer comes on, the user inputs the requested data by clicking on the appropriate buttons on the processor's dialog box. Input options include Bank and Card Number, Expiration Date, Amount, and Address Verification information.